Document Scanning Services
Document Scanning (A4/A3, Black and White, Colour)
Pearl Scan Solutions is one of the leading document scanning service bureaus in the UK, our years of experience working in the scanning and imaging services industry has given us the knowledge and expertise to understand our clients needs better which allow us to find the most suitable and cost effective document scanning solution for their needs.
Our document scanning
Document Scanning
The process of turning documents into images that can be manipulated on
a computer bureau uses best of the bread high volume commercial
document scanners, from Bell and Howell, Canon, Fujitsu and Kodak to
capture the documents and document scanners are integrated with the Kofax
VRS (Virtual Rescan Scan) to process and enhance the captured images for
the best quality even from the worst quality originals. Our electronic archiving and document scanning
service bureau can provide the scanned documents in any required scanned
format, the industry standard scanning formats are (TIFF
TIFF
A type of computer file used for storing pictures, these can
be full colour, grayscale or black and white. A multipage TIFF file can
contain many pages in a single file, PDFPDF
PDF is a very popular multi page file format that is used by many companies because it can be opened by almost anybody using free software most people have already on their computers., PDF
Searchable PDF Searchable
Is a type of PDF that has been processed
using OCR so that its content can be searched. and JPG. Once
the documents are scanned and saved as your required format, the next
step in document scanning process is to give each scanned document a file
name or identity which is then used to retrieve the documents or files.
Depending on your requirements and the motivation behind your document scanning and conversion exercise, you can decide whether to have just a simple file name will be sufficient for you or to tag additional information such as document title, document description, document reference no. etc will be beneficial for you. If you have decided to add the additional file information (also know as index information), we will then provide you with a quick retrieval program on the CDs or DVDs which will help you to retrieve your documents by using different file information (retrieval fields).
Document Scanning Free Retrieval Software
Our document retrieval software is free of charge, easy to use and specially designed for non-technical users, as long as you can use the keyboard and mouse, you should be able to use our retrieval program. Once the document scanning CDs are finalised, we normally create two sets of CDs or DVDs, one being the Master and the other as back-up copy. At receipt of the CD or DVD, you can insert this on any PC equipped with the CD or DVD ROM using any Windows operating system and view all your documents and files by click of a mouse.
Quality Control
Pearl Scan Solutions Ltd, is an ISO 9001:2000 accredited and certified organization. In addition to our ISO quality control systems, we also operate our internal rigorous quality control procedures which have been developed over the number of years, which ensure the highest quality possible for all our scanning services. Most of our scanning operators have over three to five years of experience scanning documents for all types and industries, our document scanning supervisors and the managers have over seven years of experience in supervising and managing scanning projects for large public and private sector organisations. Our document scanning Document Scanning support team has an over 30 years of experience in providing document scanning, document imaging, document capture, document management, document scanners maintenance services and have also worked for the leading document scanning imaging hardware and software companies Europe wide.
Document Scanning for My Documents
Pearl Scan offers document scanning services for both business and personal documents from high volume on-going document scanning service to one-off back file archive document scanning service. Pearl document scanning service bureau has the facility to scan 500,000 pages per day. Whether you have purchase invoices, project folders, engineering manuals, proof of deliveries (POD), clients files, HR documents, personal documents etc, we can offer the best possible service, quick turn around time , unmatchable image quality and competitive prices as well as help and support you with your preliminary assessment of documents, files, filing cabinets and store room sortation, estimating document volume, weeding out the unnecessary paperwork etc and ensuring a smooth conversion of your paper documents to fully organised digital files.
A Scanning Service to Suit you
Our document scanning and digital conversion bureau can collect your documents from any whether in the country (UK mainland) same or the next day. We can supply you with our custom made document and folders archive boxes which are designed to hold pocket files, lever arch files, ring binders etc and are easy to lift and move around the office. We can send the boxes to you prior to the collection or our team of collection drivers can bring the boxes and can also help you to put your documents or files in the boxes. Once the documents are brought back to our scanning bureau and the document scanning Document Scanning process is completed, we normally keep the documents in our secure storage area for 28 days, depending on your document scanning storage and archiving requirements, we can securely shred the documents or put them in the deep storage.
Document Scanning Security
Our document scanning bureau and storage warehouse is equipped with the full 24 hours red care security, our security is audited and monitored at all times to ensure the best possible care of your documents.
Consultancy and Support
Pearl Scan Solutions offers free of charge document scanning and conversion consultancy, support, neutral advice, and surveys for all our existing and new clients. We can help you from the start of your document scanning project to the completion of your document scanning, document conversion, document storage, back file document scanning, document scanning and import into your document internal document management system.
To discuss your document scanning and electronic archiving requirements in more detail call Pearl on 0161 832 7991 or request a FREE online quote.
