Bulk Document Scanning Services from The Scan Do People ™
Document scanning is one of the best ways to cut costs, improve workflows and modernise your company all at the same time. The benefits of document scanning are seemingly endless but at the very least scanning will improve the way your team works and will improve your productivity.
We are one of the leading document scanning service bureaus in the UK. Our decade of experience working in the document imaging industry has given us the knowledge and expertise to understand our client’s needs more successfully.
We offer help and support with your initial assessment of estimating file volume and filtering out the unnecessary paperwork etc. while ensuring a smooth conversion of your paper documents to fully organised electronic files.
- The Scanning Process
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- Case Studies
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The Typical Scanning Process
Our document scanning bureau provides bespoke imaging solutions. The following is a brief step-by-step guide;
Utilising our secure vans and team of collection co-ordinators, we can collect files from anywhere in mainland UK the same or the next day. We can also supply our secure A3 size boxes, which can hold bundles, folders, hanging files etc.
Removal of Staples and Paperclips
Prior to scanning, we go through the files and remove any staples, paperclips, treasury tags etc. This ensures a smooth and accurate scanning process takes place.
We only use the best scanners equipped with ultra-sonic, double feed detection, automated colour detection and image processing tools. We scan to your preferred format such as PDF, PDF Searchable, TIFF, JPEG etc. We scan paper as small as a till receipt up to A3 as well as large format drawings and plans in full colour or black and white.
We also offer OCR processing to convert your documents to fully text-searchable PDFs or into a database. This can be very beneficial when it comes to searching for particular files as your files will be completely searchable by text.
Indexing and Categorisation
Once scanned we can then index each document by your preferred choice, for example, Title, Name, Address, Reference number, date etc.
ISO Quality Checks
All our services are fully accredited to ISO 9000:2001 quality assurance standards and in addition to this, we have developed our internal quality control procedures to ensure that the files meet the required industry standards.
The scanned data is normally supplied on CD, DVD or USB. When supplying confidential data, we normally encrypt the entire collection using 128-Bit encryption.
Once you have approved the disks, your papers can either be returned to you, securely disposed of via environmentally friendly document shredding or we can store these for a further required period.
The Advantages of our Scanning Services
Document imaging and digital management enables you to access documents quickly over a local network or via online hosting.
Access from anywhere
Whether you're in the office using your shared network, or out using online hosting, you'll be able to access files.
Document scanning has proven time and time again, to be highly cost effective with prices from pennies per sheet.
Improvements in efficiency and less ink and paper costs create a more economical office saving considerable money.
Improves productivity and efficiency
Because files are easier to find, access and use, efficiency rises and productivity improves significantly.
Boosts staff morale
Staff with expanding workloads will feel better with a simpler system that allows them to get more done in less time.
Gives back much needed space
Upon completion and approval, the documents can be recycled, leaving you with some much needed space.
Managing documents digitally makes your office more modern and future-proof.
Reduced use of paper and harmful printer inks helps the environment and bolsters your green credentials.
Scanned Documents With Free Retrieval Software
Our scanned document retrieval software is normally free of charge with large scanning projects. It is easy to use and is specially designed for non-technical users. As long as you can use a keyboard and a mouse, you should be able to use our retrieval program, so the scan service with Pearl is also very secure. Once the disks are finished, we normally create two sets of CD's or DVD's. One is the master disk and the other is used as a back-up copy. Once you have the CD/DVD, you can insert these in any compatible PC and view all of your
Pearl Scan Solutions Ltd, is an ISO 9001:2000 accredited and certified organisation. In addition to our ISO quality control systems, we also operate our rigorous quality control rules which have been gradually developed over the years. This ensures the highest quality possible with all of our scanning services. Most of our scanner operators have over three years of industry experience digitising documents of all types. Our scanner supervisors and managers also have over seven years of experience in supervising and managing scanning projects for large public and private sector organisations.
scanning Document Scanning
The process of converting files into images that can be manipulated on a computer support team has over 30 years of combined experience in providing professional imaging, data capture, document management, management software and scanner maintenance services. Some have already worked
- Any Size or Quantity
Our bulk document scanning service is not limited like a lot of our competitors are. We can take any quantity, from 10 to
Helping the Environment
By going digital, you can effectively make your office paperless. This can mean that you no longer would need to rely on paper-based files, printing, using the energy that powers your printing machinery, and using harmful inks all of which contribute heavily
Inks used in LaserJet and InkJet printers are found to be harmful to the environment and notoriously difficult to remove from the paper during the recycling process which, many argue, uses harsh and harmful chemicals just to recycle.
Scanning and digital document management not only reduces your need to use more and more paper, but it will also reduce your energy useage and useage costs due to your company no longer needing to use printers as much or even not use them at all, as all files and items can now be added directly into your file management system to be shared with everyone else in the office. Once we have scanned your bulk documents, you can continue to sustain your environmental and cost-cutting
The software was specially developed by Pearl Scan Solutions to be easy to use and quick to access and work through so you can add further files in moments and search through your entire file library a lot quicker than ever before. No more searching and filing through seemingly endless cabinets, which can cost your company valuable time, resources and money. You'll also now be able to pass on PDF's to colleagues and clients rather than printing your files and handing them over and
As a result of this you will contribute to the ongoing effort to sustain our natural surroundings, add to the fight against global warming and make your business more efficient in the process. Here at Pearl Scan we care a great deal for the environment and sustaining the world and are always improving upon out processes and how we use energy ourselve, so you can be assured that your document management would be in the right hands. Click here for your free quote or give us a call on 0161 832 7991.
A Scan Service to Suit you
Our professional scanners and digital conversion bureau can collect your files from anywhere in the country (UK mainland) same day, if contacted before 1pm, or the next day. We can supply you with our custom made archive boxes which are designed to hold pocket files, lever arch files, ring binders etc and are easy to lift and move around the office. We can send the flat, empty boxes to you prior to the collection. Alternatively our team of drivers can deliver the boxes and can also help you to put your files in them whilst collecting them.
Once the they are brought back to our scan bureau and the document scanning Document Scanning process is completed, we normally keep the files in our secure storage area for around 28 days. Depending on your storage and archiving requirements, we can securely shred and pulp the original files afterwards or put them in the deep storage.
Your File's Security
Our bureau and documents storage warehouse is equipped with full 24 hour Red Care
Free Consultancy and Support
The Agency, London
Our case study on the digitisation of one of the leading PR agencies in the UK.
Norwich Union's London offices required a large backlog of company invoices to be scanned and digitially archived to ensure they had all records kept electronically on file and improve the retrieval of financial information while safe guarding against any possible loss or damage.
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