Bulk Document Scanning Services

We are one of the leading document scanning service bureaus in the UK. Our decade of experience working in scanning and document imaging industry has given us the knowledge and expertise to understand our client’s needs more successfully.

We offer help and support with your initial assessment of estimating file volume and filtering out the unnecessary paperwork etc. while ensuring a smooth conversion of your paper documents to fully organised electronic files.

The Typical Scanning Process

Our document scanning bureau provides bespoke scanning solutions. The following is a brief step-by-step guide;

	Collection Service Utilising our secure vans and team of collection co-ordinators, we can collect files from anywhere in mainland UK the same or the next day from your office or home. If you need storage boxes, we can also supply our secure A3 size boxes, which can hold, bundles, folders, hanging files etc.
	Removal of Staples and Paperclips Prior to scanning, we go through the files and remove any staples, paperclips, treasury tags etc
	Scanning Process We only use the very best scanners, equipped with ultra-sonic, double feed detection, automated colour detection and image processing tools to enhance any poor quality files. We scan your files to your preferred format such as PDF, PDF Searchable, TIFF, JPEG etc. We can scan papers as small as a till receipt right up to A3 as well as large format drawings and plans both in full colour and black and white.
	OCR Processing We also offer OCR processing to convert your documents to fully text-searchable PDFs or into a database.
	Indexing and Categorisation Once scanned we can then index each scanned document by your preferred choice, for example, File or Document Title, Name, Address, Reference number, date etc.
	ISO Quality Checks All our services are fully accredited to ISO 9000:2001 quality assurance standards and in addition to this, we have developed our internal rigorous quality control procedures to ensure that the scanned files meet the required industry standards.
	Storage Mediums The scanned data is normally supplied on CD-R, DVD-R or USB hard-drive. When supplying confidential data on discs, we normally encrypt the entire collection of data using 128-Bit encryption.
	Delivery Once completed, we deliver your disks using secure post or by hand, if you prefer.
	Secure Shredding Once you have approved the disks, your papers can either be returned to you, securely disposed or we can store these for a further required period.

Scanned Documents With Free Retrieval Software

Our scanned document retrieval software is normally free of charge with large scanning projects. It is easy to use and is specially designed for non-technical users. As long as you can use a keyboard and a mouse, you should be able to use our retrieval program, so the scan service with Pearl is also very secure. Once the disks are finished, we normally create two sets of CD's or DVD's. One is the master disk and the other is used as a back-up copy. Once you have the CD/DVD, you can insert these in any compatible PC and view all of your

Quality Control

Pearl Scan Solutions Ltd, is an ISO 9001:2000 accredited and certified organisation. In addition to our ISO quality control systems, we also operate our rigorous quality control rules which have been gradually developed over the years. This ensures the highest quality possible with all of our scanning services. Most of our scanner operators have over three years of industry experience scanning documents of all types. Our scanner supervisors and managers also have over seven years of experience in supervising and managing scanning projects for large public and private sector organisations.

Our document scanning Document Scanning
The process of converting files into images that can be manipulated on a computer support team has over 30 years of combined experience in providing professional scanning, data capture, document management, management software and scanner maintenance services. Some have already worked

Bulk Document Scanning - Any Size or Quantity

Our bulk document scanning service is not limited like a lot of our competitors are. We can take any quantity, from 10 to

Helping the Environment

environment

By choosing scanning and by going digital, you can effectively make your office paperless. This can mean that you no longer would need to rely on paper-based files, printing, using the energy that powers your printing machinery, and using harmful inks all of which contribute heavily

Inks used in LaserJet and InkJet printers are found to be harmful to the environment and notoriously difficult to remove from the paper during the recycling process which, many argue, uses harsh and harmful chemicals just to recycle.

Scanning and digital document management not only reduces your need to use more and more paper, but it will also reduce your energy useage and useage costs due to your company no longer needing to use printers as much or even not use them at all, as all files and items can now be added directly into your file management system to be shared with everyone else in the office. Once we have scanned your bulk documents, you can continue to sustain your environmental and cost-cutting

The software was specially developed by Pearl Scan Solutions to be easy to use and quick to access and work through so you can add further files in moments and search through your entire file library a lot quicker than ever before. No more searching and filing through seemingly endless cabinets, which can cost your company valuable time, resources and money. You'll also now be able to pass on PDF's to colleagues and clients rather than printing your files and handing them over and

As a result of this you will contribute to the ongoing effort to sustain our natural surroundings, add to the fight against global warming and make your business more efficient in the process. Here at Pearl Scan we care a great deal for the environment and sustaining the world and are always improving upon out processes and how we use energy ourselve, so you can be assured that your scanning and document management would be in the right hands. Click here for your free quote or give us a call on 0161 832 7991.

A Scan Service to Suit you

Our professional scanners and digital conversion bureau can collect your files from anywhere in the country (UK mainland) same day, if contacted before 1pm, or the next day. We can supply you with our custom made archive boxes which are designed to hold pocket files, lever arch files, ring binders etc and are easy to lift and move around the office. We can send the flat, empty boxes to you prior to the collection. Alternatively our team of drivers can deliver the boxes and can also help you to put your files in them whilst collecting them.

Once the they are brought back to our scan bureau and the document scanning Document Scanning process is completed, we normally keep the files in our secure storage area for around 28 days. Depending on your storage and archiving requirements, we can securely shred and pulp the original files afterwards or put them in the deep storage.

Your File's Security

Our bureau and documents storage warehouse is equipped with full 24 hour Red Care

Free Consultancy and Support

Pearl Scan Solutions offers free of charge document scanning and conversion consultancy, support and neutral advice for all our existing and new clients. We can help you from the start of your project through to the completion of your scans, document conversion, document storage and back file scans. We can also help import files into your internal document management system.

To discuss your scanning and electronic archiving requirements in more detail call Pearl Scan on 0161 832 7991. Or why not get yourself a FREE Document Scanning quote.

Request a quote here