Document Scanning Services
Document Scanning (Black and White, Colour)
Pearl Scan Solutions is one of the leading document scanning service bureau's in the UK. Our many years of experience working in the scanning and document imaging industry has given us the knowledge and expertise to understand our clients scanning requirements better which also enables us to find the most suitable and cost effective document scanning and electronic archiving solution for your needs.
Our document scanning
Document Scanning
The process of converting documents into images that can be manipulated on
a computer bureau uses top of the range high volume commercial
document scanners, from Bell and Howell, Canon, HP, Fujitsu and Kodak, all used to
capture the documents with speed and accuracy. Our document scanners are integrated with the Kofax
VRS (Virtual ReScan) software to process and enhance the scanned images to high quality even from poor quality originals.
Our service bureau can provide the scanned documents in any required electronic
format. The industry standard scanning formats are (TIFF
TIFF
A type of computer file used for storing pictures, these can
be full colour, greyscale or black and white. A multi page TIFF file can
contain many pages in a single file, PDFPDF
PDF is the most popular electronic multi page file format that is used by many companies because it can be opened by almost anybody using Adobe's free software which most people have already on their computers, PDF
Searchable PDF Searchable
Is a type of PDF that has been processed
using OCR so that its text content can be searched for keywords. and JPEG. Once
the documents are scanned and saved into your preferred electronic format, the next
step in the document scanning process is to give each scanned document a file
name or unique identity reference through document indexing which is then used by yourself or other staff afterwards to retrieve the documents easily.
Streamline your office, save on time and costs, access all of your documents instantly and become more environmentally friendly by cutting out paper costs with document scanning!
Document Scanning Free Retrieval Software
Our document retrieval software is normally free of charge with large scanning projects, it is easy to use and is specially designed for non-technical users, as long as you can use a keyboard and a mouse, you should be able to use our document retrieval program. Once the document scanning CD's are finalised, we normally create two sets of CD's or DVD's. One is the master disk and the other is used as a back-up copy. Once you have the CD/DVD, you can insert these in any compatible PC and view all of your scanned and indexed documents and files simply within the click of a mouse.
Scanning Quality Control
Pearl Scan Solutions Ltd, is an ISO 9001:2000 accredited and certified organization. In addition to our ISO quality control systems, we also operate our internal rigorous quality control procedures which have been gradually developed over the years, this ensures the highest quality possible with all of our scanning services. Most of our scanning operators have over three to five years of industry experience scanning documents of all types. Our document scanning supervisors and managers also have over seven years of experience in supervising and managing scanning projects for large public and private sector organisations.
Our document scanning Document Scanning
The process of converting documents into images that can be manipulated on
a computer support team has over 30 years of combined experience
in providing document scanning, document imaging, document
management, scanner maintenance services and some have already worked
for leading document scanning imaging hardware and software companies throughout the UK.
Document Scanning for any of your Documents
Pearl Scan offers document scanning services for both business and personal documents from high volume on-going document scanning service to one-off back file document scanning archive services. Pearl Scan's document scanning service bureau has the facility to scan over 3 million pages per month. Whether you have purchase invoices, project folders, engineering manuals, proof of delivery notes (POD's), clients files, HR documents or personal details etc, we can offer the best possible service, quick turn around time, un-matchable image quality and competitive prices available on the market.
We also offer help and support with your initial assessment of estimating document volume and filtering out the unnecessary paperwork etc while ensuring a smooth conversion of your paper documents to fully organised electronic files.
A Scanning Service to Suit you
Our document scanning and digital conversion bureau can collect your documents from anywhere in the country (UK mainland) same day or the next day. We can supply you with our custom made archive boxes which are designed to hold pocket files, lever arch files, ring binders etc and are easy to lift and move around the office. We can send the flat, empty boxes to you prior to the document collection or our team of drivers can deliver the boxes and can also help you to put your documents or files in these boxes when collecting them.
Once the documents are brought back to our scanning bureau and the document scanning Document Scanning process is completed, we normally keep the documents in our secure storage area for around 28 days, depending on your scanning storage and archiving requirements, we can securely shred and pulp the hard copy documents afterwards or put them in the deep storage.
Document Scanning Security
Our document scanning bureau and documents storage warehouse is equipped with the full 24 hour Red Care security, our security is monitored at all times to ensure the best possible care for your documents. Our door-to-door drivers are also fully insured and very reliable when transporting any confidential documents from office to office.
Free Consultancy and Support
Pearl Scan Solutions offers free of charge document scanning and conversion consultancy, support and neutral advice for all our existing and new clients. We can help you from the start of your document scanning project through to the completion of your document scanning, document conversion, document storage, back file document scanning and also help import documents into your internal document management system.
“Our employee records are now in a convenient digital format and it takes no time at all to access and find the files when needed. Becoming digital has saved us time and money. Converting years of paper data was not an easy task and Pearl Scan handled it professionally and to a good standard."
HR Advisor - London School of Business & Finance
To discuss your document scanning and electronic archiving requirements in more detail call Pearl Scan on 0161 832 7991 or why not request a FREE Document Scanning quote.
