The scanning of delivery notes eliminates the physical storage of these very important documents as well as provide instant search and retrieval facility from a central location.
Often, logistics companies and other organisations with high volumes of deliveries use the age-old method of storing paper-based proof of delivery sheets in a filing system. Although this has long been one of the few ways to store these documents effectively, there are now more beneficial ways of storing proof of deliveries.
By having your PODs and delivery documents scanned and archived electronically you can have all of your documents stored onto a single disk or network. This electronic archiving gives you access to any relevant documents within seconds, which is useful if a query on a delivery suddenly arises. A simple text search can bring up the delivery details and scanned PODs of any historic items.
The digital version of the delivery notes can be stored in a standard Microsoft Windows folder structure or clients can enjoy our complimentary Halogen application which provides powerful search features. Typically the delivery notes are indexed using the following metadata for retrieval;
In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.