PearlScan

Delivery Note Scanning Services Simple, intuitive and low cost scanning solution

Often, logistics companies and other large organisations with high volumes of deliveries use the traditional method of storing paper-based proof of delivery sheets in their archive. Although this has long been one of the few ways to store these documents effectively, there are now more beneficial ways of storing proof of delivery notes which can be easily accessed by the accounts, customer services, logistics as well as if required directly by your client via our online delivery note portal, which is dedicated to host your delivery note documents.

Document Scanning Process

The document scanning process What we do with your documents

  • Collection

    We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.

  • Conversion

    We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.

  • Delivery

    We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.

The Process in Depth

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OCR processing and conversion

Multiple Indexes

To enable multiple search terms (in addition to text search), typically the delivery notes are indexed using the following criteria for retrieval:

  • Delivery note number
  • Client name
  • Client address
  • Van/driver ID
  • Delivery date

Easy Search

Our delivery notes scanning solution will provide you the ability to locate every delivery document within seconds as well as we can develop a solution where the scanned PODs can be made available to your customers online via our secure Pearl Cloud system to improve your customer experience and as your query handling processes become digital, your business will start to experience improved productivity and efficiency.

Delivery notes stored digitally can be retrieved in seconds CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM

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invoice scanning services

OCR Processing

The scanned images of the delivery notes are OCR processed to enable text search facility to the user, which provides flexibility when it comes to retrieve the delivery note by using keywords or content search.

barcode capture

Our sophisticated data capture software can also capture barcode data and index delivery notes against the unique barcode values. This information can be stored in the digital file name or a database.

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Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.