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Delivery Note Scanning

Our delivery notes scanning services eliminate the requirement of physical storage of these vital documents, as well as provide instant search and retrieval facility from a central location.

Delivery Note Scanning Services Simple, intuitive and low cost scanning solution

Often, logistics companies and other large organisations with high volumes of deliveries use the traditional method of storing paper-based proof of delivery sheets in their archive. Although this has long been one of the few ways to store these documents effectively, there are now more beneficial ways of storing proof of delivery notes which can be easily accessed by the accounts, customer services, logistics as well as if required directly by your client via our online delivery note portal, which is dedicated to host your delivery note documents.

Document Scanning Process
The document scanning process
What we do with your documents
  • Collection

    We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.

  • Conversion

    We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.

  • Delivery

    We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.

The Process in Depth

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OCR processing and conversion

Multiple Indexes Image metadata and OCR content capture

To enable multiple search terms (in addition to text search), typically the delivery notes are indexed using the following criteria for retrieval:

  • Reference number / Barcode data
  • Customer name
  • Delivery address / Post code
  • Van/driver ID
  • Delivery date
  • Image Text OCR contents
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Enhanced Search Search on Image metadata and OCR contents

Our delivery notes scanning solution will provide you the ability to locate every delivery document within seconds as well as we can develop a solution where the scanned PODs can be made available to your customers online via our secure Pearl Cloud system to improve your customer experience and as your query handling processes become digital, your business will start to experience improved productivity and efficiency.

  • Secure Cloud-Based Storage: Ensures your data is safely stored and backed up, protecting against data loss.
  • Advanced Search Functionality: Quickly locate specific delivery notes using a variety of search criteria.
  • 24/7 Access: Retrieve your documents at any time, from any location, enhancing flexibility and responsiveness.

Storage and Retrieval Robust Online Delivery Note Storage and Archive Retrieval System

Once digitised, your delivery notes can be stored in our secure, cloud-based delivery note archive system. Our advanced storage solutions offer unparalleled security, ensuring your data is protected against unauthorised access and data breaches. Retrieval of documents is made effortless through our user-friendly platform, where you can quickly search for and access specific delivery notes using the indexed information and barcodes. This immediate access to documents streamlines your operations, saving time and enhancing productivity.

Benefits of the Online Delivery Notes Storage and Retrieval System

This system provides:

  • Streamlined Operations: Improves workflow efficiency by reducing the time needed to find and manage delivery notes.
  • Enhanced Collaboration: Allows multiple users to access and work with the digital documents simultaneously.
  • Scalability: Easily scales to accommodate your growing digital archive without the need for additional physical space.
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Transform your delivery notes into
easily accessible digital records, retrievable in seconds
invoice scanning services

OCR Processing

The scanned images of the delivery notes are OCR processed to enable text search facility to the user, which provides flexibility when it comes to retrieve the delivery note by using keywords or content search.

Barcode Capture

Our sophisticated data capture software can also capture barcode data and index delivery notes against the unique barcode values. This information can be stored in the digital file name or a database.

Document shredding services.

Secure Shredding

After digitisation, physical copies can be securely shredded. Our shredding process complies with data protection regulations and BS15713 standards, ensuring your confidential information is handled and disposed of securely, giving you peace of mind.

Benefits of Delivery Note Scanning Unlock Time and Cost Savings: Elevate Your Customer Service

Scanning and digitising delivery notes offer numerous advantages, including:

  • Enhanced Accessibility: Digital notes can be accessed from anywhere, at any time, facilitating remote work and collaboration.
  • Improved Efficiency: Quick search and retrieval capabilities save time and reduce the manual effort required to manage physical documents.
  • Increased Security: Digital documents are less susceptible to theft, loss, and damage, with additional security measures in place to protect sensitive information.
  • Cost Savings: Reduces the need for physical storage space and minimises the risks of misplaced or damaged documents.
  • Compliance and Auditing: Digital archives simplify compliance with industry regulations and make auditing processes more straightforward.

By choosing Pearl Scan for your delivery note scanning and digitisation needs, you’re not just investing in a service; you’re enhancing your operational efficiency, security, and accessibility to critical documents. Join the numerous businesses that trust us to streamline their document management processes.

Get in touch

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Don't let paper delivery notes slow you down Click here to start your journey to digitisation