PearlScan

The scanning of delivery notes eliminates the physical storage of these very important documents as well as provide instant search and retrieval facility from a central location.

Delivery notes scanning

Often, logistics companies and other organisations with high volumes of deliveries use the age-old method of storing paper-based proof of delivery sheets in a filing system. Although this has long been one of the few ways to store these documents effectively, there are now more beneficial ways of storing proof of deliveries.

Digital delivery notes

By having your PODs and delivery documents scanned and archived electronically you can have all of your documents stored onto a single disk or network. This electronic archiving gives you access to any relevant documents within seconds, which is useful if a query on a delivery suddenly arises. A simple text search can bring up the delivery details and scanned PODs of any historic items.

Advantages of scanning

  • You can locate a delivery document in seconds using a keyword, number or date search.
  • PODs can be made available to customers online which will improve your customer experience and service.
  • Business and workflow processes in the office become more automated leading to improved productivity.

Brief overview of the delivery note scanning process Simple, intuitive and low cost scanning solution

  • Collection Service: Next day collection service from any location in the UK
  • Scanning Service: Prior to scanning the delivery notes, we go through these to sort and remove any staples etc. We only use latest scanners equipped with advance data capture technology. The scanned images can be output to formats such as Searchable PDF or TIFF etc.
  • OCR Service: The scanned images of the delivery notes can be OCR processed for text searchable feature.
  • Index and Barcode Capture: Our sophisticated data capture software can capture barcode data and index delivery notes with the unique barcode values
  • Storage and Retrieval: The scanned data can be supplied on a disk, FTP or access via our Pearl Cloud delivery note storage system.

Get in touch

Call on 0161 832 7991 or fill in a quick quote forms discuss the scanning of your delivery notes

Get a Quote

Digitise your PODs

Instant and powerful delivery notes search features

The digital version of the delivery notes can be stored in a standard Microsoft Windows folder structure or clients can enjoy our complimentary Halogen application which provides powerful search features. Typically the delivery notes are indexed using the following metadata for retrieval;

  • Reference number
  • Client name
  • Client address
  • Van ID
  • Delivery date

Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.