Proof of delivery Simple, intuitive and low cost scanning solution

Often, logistics companies and other organisations with high volumes of deliveries use the age-old method of storing paper-based proof of delivery sheets in a filing system. Although this has long been one of the few ways to store these documents effectively, there are now more beneficial ways of storing proof of deliveries.

By having your PODs and delivery documents scanned and archived electronically you can have all of your documents stored onto a single disk or network. This electronic archiving gives you access to any relevant documents within seconds, which is useful if a query on a delivery suddenly arises. A simple text search can bring up the delivery details and scanned PODs of any historic items.

Delivery notes scanning will provide you will ability to locate every delivery document within seconds using a keyword, number or date search and the PODs can be made available to customers online to improve your customer experience and service. Additionally, due to workflow processes being more automated your business will experience improved productivity

Document Scanning Process

The document scanning process What we do with your documents

  • Collection

    We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.

  • Conversion

    We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.

  • Delivery

    We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.

The Process in Depth

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Powerful delivery notes search features

The digital version of the delivery notes can be stored in a standard Microsoft Windows folder structure or clients can enjoy our complimentary Halogen application which provides powerful search features. Typically the delivery notes are indexed using the following metadata for retrieval:

  • Reference number
  • Client name
  • Client address
  • Van ID
  • Delivery date

Security, efficiency and cost-effectiveness is our priority CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM

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Overview of delivery note scanning process

Collection and scanning

Next day collection service from any location in the UK. Prior to scanning the delivery notes, we go through these to sort and remove any staples etc. We only use latest scanners equipped with advance data capture technology. The scanned images can be output to formats such as Searchable PDF or TIFF etc.

Optical Character Recognition Icon.

OCR service

The scanned images of the delivery notes can be OCR processed for text searchable feature.

Index and bar code capture

Our sophisticated data capture software can capture barcode data and index delivery notes with the unique barcode values

Digital storage icon.

Storage and retrieval

The scanned data can be supplied on a disk, FTP or access via our Pearl Cloud delivery note storage system.

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Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.