Our delivery notes scanning services eliminate the requirement of physical storage of these vital documents, as well as provide instant search and retrieval facility from a central location.
Often, logistics companies and other large organisations with high volumes of deliveries use the traditional method of storing paper-based proof of delivery sheets in their archive. Although this has long been one of the few ways to store these documents effectively, there are now more beneficial ways of storing proof of delivery notes which can be easily accessed by the accounts, customer services, logistics as well as if required directly by your client via our online delivery note portal, which is dedicated to host your delivery note documents.
We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.
We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.
We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.
To enable multiple search terms (in addition to text search), typically the delivery notes are indexed using the following criteria for retrieval:
Our delivery notes scanning solution will provide you the ability to locate every delivery document within seconds as well as we can develop a solution where the scanned PODs can be made available to your customers online via our secure Pearl Cloud system to improve your customer experience and as your query handling processes become digital, your business will start to experience improved productivity and efficiency.
Once digitised, your delivery notes can be stored in our secure, cloud-based delivery note archive system. Our advanced storage solutions offer unparalleled security, ensuring your data is protected against unauthorised access and data breaches. Retrieval of documents is made effortless through our user-friendly platform, where you can quickly search for and access specific delivery notes using the indexed information and barcodes. This immediate access to documents streamlines your operations, saving time and enhancing productivity.
This system provides:
The scanned images of the delivery notes are OCR processed to enable text search facility to the user, which provides flexibility when it comes to retrieve the delivery note by using keywords or content search.
Our sophisticated data capture software can also capture barcode data and index delivery notes against the unique barcode values. This information can be stored in the digital file name or a database.
After digitisation, physical copies can be securely shredded. Our shredding process complies with data protection regulations and BS15713 standards, ensuring your confidential information is handled and disposed of securely, giving you peace of mind.
Scanning and digitising delivery notes offer numerous advantages, including:
By choosing Pearl Scan for your delivery note scanning and digitisation needs, you’re not just investing in a service; you’re enhancing your operational efficiency, security, and accessibility to critical documents. Join the numerous businesses that trust us to streamline their document management processes.
