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Proof of Delivery

Our delivery notes scanning services eliminate the requirement of physical storage of these vital documents, as well as provide instant search and retrieval facility from a central location.

The process

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Delivery Note Scanning Services Simple, intuitive and low cost scanning solution

Often, logistics companies and other large organisations with high volumes of deliveries use the traditional method of storing paper-based proof of delivery sheets in their archive. Although this has long been one of the few ways to store these documents effectively, there are now more beneficial ways of storing proof of delivery notes which can be easily accessed by the accounts, customer services, logistics as well as if required directly by your client via our online delivery note portal, which is dedicated to host your delivery note documents.

Turn paper delivery
notes to digital format

By having your PODs and delivery documents scanned and archived electronically you can have all of your documents stored onto a single disk or local network or online. This electronic archiving gives you access to any relevant documents within seconds, which is useful if a query on a delivery suddenly arises. A simple text search can bring up the delivery details and scanned PODs of any historic items.

The document scanning process

What we do with your documents

Collection

We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.
Conversion

We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.
Delivery

We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.

The Process in Depth

Multiple Indexes

To enable multiple search terms (in addition to text search), typically the delivery notes are indexed using the following criteria for retrieval:

Delivery note number
Client name
Client address
Van/driver ID
Delivery date

Easy Search

Our delivery notes scanning solution will provide you the ability to locate every delivery document within seconds as well as we can develop a solution where the scanned PODs can be made available to your customers online via our secure Pearl Cloud system to improve your customer experience and as your query handling processes become digital, your business will start to experience improved productivity and efficiency.

Delivery notes stored digitally can be retrieved in seconds _{CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM}

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OCR Processing

The scanned images of the delivery notes are OCR processed to enable text search facility to the user, which provides flexibility when it comes to retrieve the delivery note by using keywords or content search.

barcode capture

Our sophisticated data capture software can also capture barcode data and index delivery notes against the unique barcode values. This information can be stored in the digital file name or a database.