OCR Conversion and Processing

Take advantage of Optical Character Recognition with Pearl Scan. We use OCR to extract data from any file, and convert documents into editable files. OCR can improve the workflow of almost any company, so why not find out how it can help you?

An animation of a screen illustrating OCR


OCR is applied to machine-printed text that contains alphanumeric characters. OCR document scanners read the characters and convert them to various file formats. With OCR, you can scan a printed document and end up with a fully editable and searchable file, in any format you like.


ICR – or Intelligent Character Recognition – is applied to handwritten or print style text. In order for it to work, each character must be separated from the next. It doesn’t work on cursive handwriting, which is why forms often ask you to print your details in capitals. The best documents for ICR include application formats, questionnaires and surveys.


OMR (Optical Markup Recognition) is used to capture the marks in a defined area of a document. These could be tick boxes, crosses or filled circles for example. The best documents to apply this technology to are survey forms and questionnaires. It’s a really useful bit of technology to use when processing high volumes of work as it reduces the time and money spent. 


These days, barcodes are a common site. The parallel lines are used on many types of documents. Our barcode recognition technology can read barcodes and capture encoded data. It then translates the data into a readable format. Useful applications of the technology include invoices, delivery notes, and surveys.

Our Popular OCR Scanning & Conversion Solutions As one of the most popular services that we offer here at Pearl Scan, read about how the process works.

OCR to Word

We take your books and documents and can convert them for you to save your fingers when it comes to that retyping job. OCR technology allows us to scan the words quickly and convert them into editable Microsoft Word format.

OCR to Excel

Data entry can be time consuming. With OCR technology we take your documents, directories and address books and do the hard work for you. Data can be scanned and converted to Microsoft Excel, CSV or XML format.


We can convert your document to a searchable PDF, giving you the freedom to easily retrieve your data. Any document which has been printed out can be processed by OCR.

OCR to Non-English

OCR scanning and conversion works for non-English languages too. Supporting all major global languages including French, German, Chinese, Japanese, Urdu, Arabic and Russian, the technology provides intelligent recognition.

Eliminate your manual data entry costs CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW

OCR Scanning and Output Formats

Any printed document whether it’s taken from an office printer or typewriter can be OCR scanned. After scanning, the document can be digitally formatted. Here are some examples of the documents that are processed this way at Pearl Scan: 

Our OCR Plus Services

Our OCR services stretch beyond just the application of the technology. Depending on the quality of the source material, accuracy can be affected. Poor quality documents often require errors to be corrected in the form of proofreading.

Pearl Scan can: 

  • Clean up any OCR errors (spellings and re-typing of any incorrect or missed text).
  • Carry out re-formatting (layout, tables, images, fonts, and pagination, etc.).
  • Prepare for Desktop publishing or a print-ready format.

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

ISO 9001ISO 14001ISO 27001Investing in PeoplePCIIRMS

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.