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Invoice Scanning

We help businesses across the UK to securely store and archive their invoices and all accounts-related documents in electronic format, either locally or on the cloud.

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Document Scanning Process

The document scanning process

What we do with your documents
  • Collection

    We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.

  • Conversion

    We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.

  • Delivery

    We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.

The Process in Depth

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Nationwide document scanning services

Nationwide

Our document scanning collection service covers the UK and Europe using our own unmarked fully tracked fleet of vehicles for added security.

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Fast Turnaround

With the capacity to digitise around 10 million images per month, we can accommodate urgent and demanding document scanning requirements.

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Scalability

We can fulfil any document scanning requirements – we provide services to any required volumes, complexity involved and to any location.

Trusted by NHS.
University College London
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Trusted by Anglian Water.
Trusted by BBC.
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Trusted by Lidl.
Lords
Trusted by Aviva.
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Start your digital accounts transformation today! CALL US OR FILL IN A QUICK QUOTE FORM AS BELOW

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OCR processing

Text Searchable

Where possible, our invoice scanning systems can use Optical Character Recognition technology to convert paper invoices into searchable PDF files. This feature enables companies to quickly search and retrieve specific invoices based upon predetermined indexed content like supplier invoice numbers, purchase orders, item descriptions, amounts and currency. This tailor-made feature can index your date in any way you like.

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Fast Turnaround

For almost two decades, we’ve been leading the way when it comes to invoice scanning and have worked with an array of world-renowned companies, public sector bodies and SMEs. Our robust infrastructure allows us to collect, scan and deliver electronic invoices within 24 hours of collection, and our friendly and informative team will work with you to ensure items are delivered in any format – and timescale – that you require.

Highly Confidential

Our invoice scanning system works with customer security and confidentiality at its core. Our offices are constantly monitored and fully equipped with 24-hour CCTV, ensuring the safety of your documents and sensitive information. In addition, all of our staff members are rigorously screened, and we’re accredited to the highest digital security standards, including PCI, ISO 27001, ISO 14001 and CSE.

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Secure Shredding

With the scanning complete and your electronic files safely delivered, we also have the ability to securely shred and dispose of your physical original files under HMRC and BSI standards. Don’t worry – we’ll only do this if you’ve specifically requested it. If you’d prefer to keep your originals, we can safely return them to you or keep them safe in our secure on-site storage facility.

Our complimentary software provides effective document management, storage and retrieval.

Pearl Cloud Unique Cloud Storage for your documents

Pearl Cloud is a storage platform that eliminates the need for in-house hardware, software, backups and maintenance. We will look after your storage and retrieval needs, providing employees with unique passwords and taking care of all admin.

Learn about Pearl Cloud

Halogen Free document management software

This popular option among Pearl Scan customers comes in both standalone and network versions, providing flexible and scalable options to SMEs and large corporations.

Learn About Halogen

19 years of experience working with accounts departments CALL US OR FILL IN A QUICK QUOTE FORM AS BELOW

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