Invoice Scanning

We help businesses across the UK to securely store and archive their invoices and all accounts-related documents in electronic format, either locally or on the cloud.

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Document Scanning Process

The document scanning process

What we do with your documents
  • Collection

    We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.

  • Conversion

    We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.

  • Delivery

    We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.

The Process in Depth

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Nationwide document scanning services


Our document scanning collection service covers the UK and Europe using our own unmarked fully tracked fleet of vehicles for added security.

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Fast Turnaround

With the capacity to digitise around 10 million images per month, we can accommodate urgent and demanding document scanning requirements.

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We can fulfil any document scanning requirements – we provide services to any required volumes, complexity involved and to any location.

Trusted by NHS.
University College London
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Trusted by Anglian Water.
Trusted by BBC.
Trusted by Lidl.
Trusted by Aviva.
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Start your digital accounts transformation today! CALL US OR FILL IN A QUICK QUOTE FORM AS BELOW

OCR processing

Text Searchable

Where possible, our invoice scanning systems can use Optical Character Recognition technology to convert paper invoices into searchable PDF files. This feature enables companies to quickly search and retrieve specific invoices based upon predetermined indexed content like supplier invoice numbers, purchase orders, item descriptions, amounts and currency. This tailor-made feature can index your date in any way you like.

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Fast Turnaround

For almost two decades, we’ve been leading the way when it comes to invoice scanning and have worked with an array of world-renowned companies, public sector bodies and SMEs. Our robust infrastructure allows us to collect, scan and deliver electronic invoices within 24 hours of collection, and our friendly and informative team will work with you to ensure items are delivered in any format – and timescale – that you require.

Highly Confidential

Our invoice scanning system works with customer security and confidentiality at its core. Our offices are constantly monitored and fully equipped with 24-hour CCTV, ensuring the safety of your documents and sensitive information. In addition, all of our staff members are rigorously screened, and we’re accredited to the highest digital security standards, including PCI, ISO 27001, ISO 14001 and CSE.

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Secure Shredding

With the scanning complete and your electronic files safely delivered, we also have the ability to securely shred and dispose of your physical original files under HMRC and BSI standards. Don’t worry – we’ll only do this if you’ve specifically requested it. If you’d prefer to keep your originals, we can safely return them to you or keep them safe in our secure on-site storage facility.

Our complimentary software provides effective document management, storage and retrieval.

Pearl Cloud Unique Cloud Storage for your documents

Pearl Cloud is a storage platform that eliminates the need for in-house hardware, software, backups and maintenance. We will look after your storage and retrieval needs, providing employees with unique passwords and taking care of all admin.

Learn about Pearl Cloud

Halogen Free document management software

This popular option among Pearl Scan customers comes in both standalone and network versions, providing flexible and scalable options to SMEs and large corporations.

Learn About Halogen

19 years of experience working with accounts departments CALL US OR FILL IN A QUICK QUOTE FORM AS BELOW

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

ISO 9001ISO 14001ISO 27001Investing in PeoplePCIIRMS

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.