We help businesses across the UK to securely store and archive their invoices and all accounts-related documents in electronic format, either locally or on the cloud.
Our service is simple: we scan your paper invoices, help you to index key accounting data and store it as searchable PDFs, on the cloud or via our bespoke document management system Halogen. Our flexible team caters to one-off jobs or regular monthly/yearly projects, helping you create an up-to-date electronic invoice archive. We’re also ISO 27001 and PCI accredited, so you can rest easy knowing your data is safe.
Manually scanning paper invoices is one of the most time consuming parts of running a business. If you’re currently storing your invoices in lever-arch files or off-site in archive boxes, it may be time to review your processes. Our invoice scanning services can help you save overheads and time whilst providing instant access to your invoices and related documents which in return boosts efficiency.
We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.
We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.
We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.
Our document scanning collection service covers the UK and Europe using our own unmarked fully tracked fleet of vehicles for added security.
With the capacity to digitise around 10 million images per month, we can accommodate urgent and demanding document scanning requirements.
We can fulfil any document scanning requirements – we provide services to any required volumes, complexity involved and to any location.
If you are looking to bring the scanned data into your existing ERP/accounting system such as Sage, SAP, Microsoft SharePoint, Oracle and Sun Systems, etc. to enable digital archiving, internal invoice processing or workflow automation, please let us know as we have an onsite system integration team to assist you with this.
Where possible, our invoice scanning systems can use Optical Character Recognition technology to convert paper invoices into searchable PDF files. This feature enables companies to quickly search and retrieve specific invoices based upon predetermined indexed content like supplier invoice numbers, purchase orders, item descriptions, amounts and currency. This tailor-made feature can index your date in any way you like.
Our invoice scanning system works with customer security and confidentiality at its core. Our offices are constantly monitored and fully equipped with 24-hour CCTV, ensuring the safety of your documents and sensitive information. In addition, all of our staff members are rigorously screened, and we’re accredited to the highest digital security standards, including PCI, ISO 27001, ISO 14001 and CSE.
With the scanning complete and your electronic files safely delivered, we also have the ability to securely shred and dispose of your physical original files under HMRC and BSI standards. Don’t worry – we’ll only do this if you’ve specifically requested it. If you’d prefer to keep your originals, we can safely return them to you or keep them safe in our secure on-site storage facility.
