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Medical Data Capture

Revolutionise your healthcare operations with our Medical Form Data Capture Services. Designed to streamline patient data management, our advanced data capture and data entry services efficiently digitise medical forms, extracting vital information with high accuracy.

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Medical Form Data Capture Services: Effortless Data Extraction

Experience seamless healthcare administration with our medical data capture services. Dedicated to enhancing the accuracy and accessibility of patient data from all types of forms and documents. Our cutting-edge service offers swift digitisation of medical forms and data extraction to Ms. Excel, CSV, XML, SQL and SPSS, etc. Prioritise care by minimising your manual processes and optimise your operations, all while ensuring the highest standards of confidentiality and compliance.

  • Swift Patient Data Processing: Eliminate delays with our form digitisation service.
  • Absolute Confidentiality: We treat every piece of information with utmost discretion.
  • GDPR Compliant: Your data is handled in strict accordance with GDPR guidelines.
  • ISO 27001 Certified: Our processes meet the highest standards of information security.
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How does it Work?

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1. Document Collection

We collect your forms using fast and secure collection service.

2. Form Scanning

We scan the forms to digital image files (such as PDF, TIFF, Jpeg etc.).

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3. Data Capture

Our technology captures all types of data such as tick boxes, printed text, hand-written text and barcodes.

4. Quality Checks

We ensure quality and check the captured data for accuracy and validity.

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5. Data Export

Captured data is exported to CSV, Excel, XML or your preferred format.

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6. Data Delivery

The information is then delivered via a secure media of your choice.

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Key Benefits Of Automated Medical Forms Data Capture

Our clinical research data capture services offer numerous benefits to organisations conducting clinical research studies. Some of the key benefits include:

  1. Increased Efficiency: Data capture services automate the process of collecting and processing data, reducing the time and resources required to conduct studies.
  2. Improved Data Accuracy: Manual data entry can result in errors, which can affect the reliability of research data. Data capture services use advanced technology to ensure that data is captured accurately, reducing the risk of errors.
  3. Customisable Data Capture Forms: Data capture services can create customised data capture forms that meet the specific needs of each study, ensuring that all necessary data is captured.
  4. Secure and Confidential: Clinical research data is often sensitive and confidential, and data capture services provide the necessary security protocols to ensure that data is kept secure and confidential.
  5. Real-time Data Access: Data capture services offer real-time access to research data, allowing organisations to make informed decisions quickly.

In summary, clinical research data capture services can significantly improve the efficiency and accuracy of research studies, allowing organisations to conduct studies more effectively and efficiently.

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Advancing Healthcare with our Medical Data Capture Services: Guidelines and Innovations Shaping the Future of Patient Data

In the rapidly evolving landscape of healthcare, Medical Data Capture Services play a pivotal role in transforming patient care and research across the UK. These services, fundamental in accurately and efficiently gathering patient information, are governed by stringent regulations and standards to ensure data privacy and security. The NHS Digital’s Data Security and Protection Toolkit (DSPT) offers comprehensive guidelines for organisations handling healthcare data, ensuring compliance with UK laws and regulations. For industry professionals keen on staying abreast of technological advancements and research, the Health Informatics Society provides valuable resources and networking opportunities. Additionally, events like the Digital Health Rewired Conference showcase the latest innovations in healthcare technology, offering insights into the future of medical data capture. As we navigate the complexities of data capture in healthcare, embracing these guidelines and engaging with the broader community through platforms such as the UK Health Data Research Alliance enriches our understanding and implementation of these critical services, ultimately leading to improved patient outcomes and healthcare efficiencies.

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Medical Forms Data Capture - FAQs

Capturing handwritten responses from medical forms can be a complex process that requires a combination of technology and human expertise. Here are some of the methods we use:

Intelligent Character Recognition (ICR): ICR technology uses machine learning algorithms to recognise and interpret handwritten characters.

Optical Character Recognition (OCR): OCR technology uses pattern recognition to identify characters on a page, including handwritten characters.

Manual Data Entry: In cases where the handwriting is difficult to read or the form is of poor quality, manual data entry may be required. In this method, trained data entry operators enter the handwritten responses into a digital format.

Combination of Methods: In some cases, a combination of the above methods are used to ensure accurate and efficient data capture. For example, ICR technology may be used to capture most of the handwritten responses, while manual data entry may be used for particularly difficult-to-read responses.

Capturing handwritten responses from medical forms can be a time-consuming and challenging task, but with the right combination of technology and our professional expertise, it is possible to achieve accurate and reliable results.

Our service utilises advanced technology and skilled human expertise to capture data from medical forms, including diagnoses, medical histories, and treatment plans. Our team of experts understands the complex nature of medical data, and they are trained to accurately capture and interpret complex responses.

In cases where complex responses cannot be captured by technology alone, our skilled data entry operators are on hand to capture the responses manually. This ensures that all responses are captured accurately and completely.

We offer a range of file formats for exporting the captured data, including CSV, Excel, XML, SQL, and more. We can work with you to determine which file format best meets your specific needs and requirements.

Yes, we can scan your forms and convert them into PDF file format. Our scanning services include high-quality scanning in black and white, greyscale, or colour, and we can output your scanned files to a range of file formats, including PDF.

This depends on the size and complexity of the project. We strive to complete all projects as efficiently as possible while maintaining a high level of accuracy and quality. We work with our clients to establish realistic deadlines and ensure that we meet their specific needs and requirements.

At Pearl Scan, we understand the importance of data security and confidentiality, especially when it comes to medical forms and other sensitive information. Here are some of the ways we maintain data security and confidentiality:

Secure Facilities: Our scanning and data capture services are carried out in secure facilities that are monitored and protected by advanced security systems.

Trained Personnel: Our staff are trained to handle confidential and sensitive data and adhere to strict security protocols to ensure data confidentiality.

Non-disclosure Agreements: We sign non-disclosure agreements with all of our clients to ensure that their confidential data remains protected.

Secure Data Transfer: We use secure methods to transfer data between our facilities and our clients, including encrypted file transfer and secure cloud storage.

Secure Data Disposal: We ensure that all data is securely disposed of once the project is complete, either through secure shredding or by returning the physical copies to our clients.

In addition to these measures, we regularly review and update our security protocols to ensure that we maintain the highest levels of data security and confidentiality. By working with us, you can be assured that your data is in safe hands.

Comments from our clients

Thanks for completing the job on time and with so much care and attention. These are our archive documents that told the Anglian Water story from over 40 years ago; it was really important that they were scanned well and returned to us in the same condition. Pearl kept me up to date with progress of the project and return dates.

Anglian Water Services

I was very happy with the service provided by Pearl Scan. Their whole approach was very professional. I could easily contact them if I had any questions and the turnaround of the work was good. A quality service.

Peel Group

Pearl Scan were a godsend, we needed a few thousand surveys digitised and they didn’t let us down. Their service was easy to use and the quality of the work was excellent. We will definitely be using them for all our future surveying needs and will be recommending them to our partners.

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