Secure and confidential medical and clinical research forms scanning and data capture services to digital format such as PDF and data output to Microsoft Excel, CSV, SPSS and XML etc.

Data Collection for Medical Research

Our automated data capture services provide speed and accuracy to organisations such as universities and NHS Trusts nationwide. High volumes of hand-completed forms are scanned and captured with clinical efficiency, accuracy and compliance. Clinical and medical research and trials are the longest, most expensive component for any drug and study development process, with a trial involving hundreds to thousands of people and costing organisations millions.

Some of the costs are linked to data collection from paper-based forms for clinical research and analysis. With clinical research and trial teams working under pressure to effectively manage their costs to ensure their budgets and timescales are closely monitored, this is one area where our automated data capture service can reduce cost and bring efficiencies within the process. After all, it is widely acknowledged that the clinical development and medical research remains largely a paper-driven process.

Our clinical forms and document data capture and collection bureau can read handwritten forms via a specialist scanner to extract data from individual forms, record marked diagrams as an image, correct errors and validate the captured data before automatically exporting the results to either a CSV file, Excel spreadsheet, XML or to your existing databases.

Data capture for medical research services

We specialise in scanning confidential clinical research forms and surveys, from paper, patient follow-up and survey forms. We also boast automated data capture services to enable the smooth running of departments. Our form data collection and capture services help organisations to manage information more effectively at a time when the number of patients taking part in clinical research in England is increasing.

Benefits of clinical research data capture services

Our services help to:

  • Accelerate all phases of clinical research and data gathering process.
  • Reduce in-house costs of manual data input.
  • Minimise staff cost and time spent entering data from paper forms.
  • Eliminate manual data mistakes and improve accuracy to 99.99%.

How the data collection method works

  • We collect your forms using fast and secure collection service.
  • We scan the forms to digital image files (such as PDF, TIFF, Jpeg etc.).
  • Our technology captures all types of data such as tick boxes, printed text, hand-written text and barcodes.
  • We ensure quality and check the captured data for accuracy and validity.
  • Information is then exported to CSV, Excel, XML or your preferred format.

Contact us

Call today: 0161 832 7991 or contact us online, if you would like to find out more information on our data capture medical research forms.

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Why Choose Pearl Scan?


In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     


Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.


We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.


The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.


Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.