Our survey data capture services are designed to offer the most cost-effective solutions to collect data from any types of surveys or questionnaires and providing it in Excel, CSV, SPSS and XML etc. formats

Survey Data Capture Services

We provide scanning, form design and data capture services to organisations who are undertaking or are looking to undertake marketing or any other research projects.

Whether you already have high volume of surveys that are already completed and require quick and accurate data extraction or also need assistance in designing and printing of the questionnaires, our experienced team will provide you with the most cost-effective solution to suit your survey data capture requirements.

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Intelligent Data Capture

After scanning, we utilise a combination of OCR, ICR, OMR and Barcode technologies and manual data entry to capture the survey data. This ensures that regardless of the layout of forms or questionnaires, we are able to provide data capture solution with the highest possible accuracy and fast turnaround.

Surveys, forms and questionnaires scanning and data capture

Form Design Assistance

Using our years of experience in market research questionnaire form processing we can help you design your research forms or surveys. This will further enhance the accuracy of the data and minimise manual data entry requirements, while providing faster turnaround of the survey data capture project.

Reporting of Data

We can supply the digital images in a PDF format relating to a scan of each survey and provide responsive data in Excel, CSV or SPSS, etc. formats. Our extensive knowledge working with data capture projects allows us to produce smart reports, containing rich featurescomprehensive data analysis can be retrieved with a click of a button.

Efficient and cost-effective data capture services CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW

Survey Data Capture Process Our flexibility guarantees bespoke data capture solutions


Our experienced data capture team will work with you to study your survey, form and questionnaire and assess the key areas of your requirements.

Setting Up

Once assessed, we will collect your paper surveys and prepare them for the scanning process, by removing any staples, bindings and sorting them into required categories


Using state-of-the-art scanners, we will create digital images of the surveys to prepare for the data capture process.


Once the survey data is captured, the data can be delivered in full after or drip fed in batches daily, weekly or as individually agreed.

Why Choose Our Survey Data Capture Services

  • Save time – outsourcing data capture to us will save you significant amounts of time.
  • Improve accuracy – using our extensive knowledge of processing market research forms we will provide captured data with minimal amounts of error.
  • Enhance data – efficiently formatted data enables organisations to more efficiently utilise it to make accurate business decisions.
  • Save money – data capture can be very labour intensive, our data capture services can save organisations huge amounts of money.
  • Increase user engagement – our flexible survey and form data capture methodology allows for complete freedom over the design of your form. This allows to focus on the end user and increase interactivity and response rate.
  • Print and distribution – we can take care of printing the surveys after they are designed and distributing them to be completed, providing further cost savings.

Contact us

Call us on 0161 832 7991 or fill in a quick quote form as below

get in touch

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Data Protection

We are fully accredited to ISO 9001, ISO 27001, ISO 14001 and PCI standards and our staff are fully vetted to DBS.

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Fast Turnaround

Our scalable infrastructure enables us to fulfil the most demanding and urgent form processing requirements.

On-going Assistance

From initial consultation through to the delivery of data we will assist you in any aspect of your research campaign.

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Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

ISO 9001ISO 14001ISO 27001Investing in PeoplePCIIRMS

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.