We offer survey scanning and data capturing services, that are quick, cost effective, secure and confidential.

Survey data capture

Our survey data capture service benefits from both automated and semi-automated driven processes which provides complete freedom over the design, format and choosing data types on any types of surveys.

The design flexibility enables our clients to focus on the end user instead of designing the survey for the scanning and data capture process in mind. This in return provides our clients greater chance of increasing their user engagement, interactivity and return response rate.

Survey data capture process

delivery box icon

Setting up

We work with you to tailor our data capture process to suit your needs including survey design service if you are still in the early stages of your project.

We can collect your surveys from anywhere in the UK within a 24-hour notice. This can be from your office or your preferred location.

The surveys will be prepped for scanning with the removal of any staples, binding etc. as well as sorted into categories where needed.

document scanning icon

Capturing data

Once all surveys have been prepared and sorted into the required categories, the scanning process begins which includes producing high resolution digital images of surveys. We use state-of-the-art survey scanners to create digital images which in particular are suitable for the data capture process.

Depending on the data type of your surveys (e.g. printed text, barcode, QR code, handwritten text, illustrations, check boxes, etc.), we apply combination of the OCR, ICR. OMR, Barcode, Manual data entry etc. technologies to capture the survey data.

We are dedicated to provide accurate and high-quality data capture and conversion service. Our quality control processes are certified to ISO 9001 (Quality), ISO 27001 (Information Security) and Cyber Essentials (Cyber Security).

PDF document icon

Output and delivery

Typically, digital images are supplied in a PDF format relating to a scan of each survey and responsive data is supplied in Microsoft Excel, CSV or SPSS format.

Your data can be delivered to you upon completion of the entire project or it can be drip fed in daily, weekly or as suitable batches.

Upon completion of the scanning process, your original surveys can be securely stored with us for the required period, shreddedafter an agreed time-frame or returned to you.

Professional and experienced survey data capture services

Throughout the years working with various clients we have developed a thorough knowledge about survey data capturing

Get in touch

If you are still unsure whether our survey data capturing service is right fit for you, get in touch with us and we will gladly answer your questions

Free Quote

Start your survey data capture project

Reasons to choose our services

  • It’s a chore to manually enter data: utilise our automated survey scanning and data capture services to unleash the data from your surveys to save cost and time.
  • We cater for all volumes: from a couple of hundred to hundreds of thousands of surveys with quick turn around.
  • Our help and assistance: from initial consultation through to the delivery of data we can help in any aspect of your survey campaign.
  • Statistical analysis report: our data capture team also specialises in presenting statistical analysis data reports in Microsoft Excel or PDF format.

Comments from our clients

Thanks for completing the job on time and with so much care and attention. These are our archive documents that told the Anglian Water story from over 40 years ago; it was really important that they were scanned well and returned to us in the same condition. Pearl kept me up to date with progress of the project and return dates.

Anglian Water Services

I was very happy with the service provided by Pearl Scan. Their whole approach was very professional. I could easily contact them if I had any questions and the turnaround of the work was good. A quality service.

Peel Group

An excellent service, at an affordable rate. We often inherit old hand drawings of churches and spend considerable time digitising them for our use. To be able to send those to someone else to do saves us time and money and enables us to focus on what we are appointed to do – the design elements.

Tom Crooks Architecture

Related articles

The benefits of customer surveys

If you own a business, you probably don’t need us to preach how important customer satisfaction is. In the customer-business relationship, the customer holds the power; they can always take their business elsewhere.

Read more

A survey for the survey makers

Calling all survey makers and takers! Today we have a survey for you. If you rely on surveys and questionnaires on a regular basis, take this survey and find out what solutions Pearl Scan has for you.

Read more

Why Choose Pearl Scan?


In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     


Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.


We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.


The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.


Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.