About Pearl Scan

We invest in our people and technology to provide our clients superior quality and reduce cost through innovations.

We are document scanning specialists We focus on Quality, service and standards

At Pearl Scan, we enable our clients to successfully unlock the true value contained in their documents, resulting in increased performance, competitive advantages, meeting compliance and in most cases significant reductions in cost. The group has made significant investment in the last 15 years and evolved into a one-stop-service provider to enterprises and corporates.

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Contact us today to find out more information about our data capture and document scanning services. Or simply browse our website to discover our full range of services across every sector.

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Our History Pearl Scan's Success Over The Years

The history of Pearl Scan begins in 2003 when Naveed Ashraf, Managing Director of Pearl Scan Group, had a vision for the business potential that could be unlocked by technology.

Read about our origins

Our Clients Serving Clients Nationwide

We provide a range of clients from numerous industries and sectors with our selection of document scanning and management services, covering both public and private sector companies, blue-chip organisations and SME’s.

Our Clients Thoughts & Our Solutions

Solutions Image processing

The national scanning and data capture bureau with the capacity to process 10 million images per month from paper and microfilm media.

Legal Document, Metadata & OCR

The national scanning facility dedicated to serve the legal sector providing legal document scanning, meta-data capture and OCR processing.

Software Free, specialist document management

A document management software development and support division to deliver complimentary and low cost on-premise and cloud based document management solutions.

Recruitment Our People Are Our Strength

We take time to source, train and nurture our staff to become specialists in their roles. We are an equal opportunities employer, our recruitment process involves detailed screening and CRB disclosure checks. All staff members go through security, confidentiality and Non-disclosure training and sign the relevant agreements, ensuring piece of mind to our clients.

Confidentiality Document & Data processing

As document and data processing is the core of our business, the confidentiality of the data is at the fore front of our operations. We are registered with the ICO (Information Commission Office), our registration number is ZA023205 and comply with the Data Protection Act 2018 (GDPR).

Security Safeguarding customers & their data

Our physical and virtual data security is hardened by around the clock monitoring of the site(s) by CCTV, RedCare, Controlled Access and the latest technology deployed to protect data from cyber-attacks. Cyber Essentials accreditation further enhances and safeguards our customer data.

We’re dedicated to providing quality, security and compliance.

We’re proud of our accreditations and compliancy. Find out what this means for you, your business and your project.

Why Choose Pearl Scan?


In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     


Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.


We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.


The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.


Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.