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About Us

Welcome to Pearl Scan, a leading provider of document management solutions. With over 20 years of experience, we have established a reputation for delivering high-quality document scanning, digitisation, storage, and shredding services that enhance workplace efficiency and reduce operational costs.

The Pearl Scan logo
Expertise and Innovation in Document Management

We take great pride in working collaboratively with our clients to gain an understanding of their unique requirements and deliver bespoke solutions that address their specific challenges. Whether you’re looking to streamline your document management processes, digitise your archives or enhance your workflows, we’re here to help.

We believe in continuous learning and development, investing in our team members to encourage them to expand their knowledge and expertise. This approach ensures that we provide our clients with the most effective solutions and stay ahead of the curve. We’re committed to creating an inclusive and diverse workplace where everyone is treated with respect and has the opportunity to thrive. We believe that diversity brings a range of perspectives and ideas to the table, leading to better outcomes for our clients.

Our Misssion Statement

Our mission is to provide our customers effective document management solutions that enhance efficiency, reduce costs, and improve sustainability. We build long-term relationships with our clients based on mutual trust and respect, working closely with them to understand their needs and deliver customised services. Our commitment to exceptional customer service, cutting-edge technology, and environmental responsibility enables us to help our clients succeed in today’s business environment.


Our History

Founded in 2003, Pearl Scan started as a document scanning company serving businesses in London and the surrounding areas. As our reputation for quality services and expertise grew, so did our client base, and we quickly expanded our services nationwide to include advanced automated data capture, secure document storage, confidential document shredding and development of open source document management software.

As a national leader in document management services, our professional team is committed to excellence. Leveraging advanced technology, we provide comprehensive solutions for businesses of all sizes across the UK, aiming to boost efficiency, reduce costs, and enhance sustainability for our clients.

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Awards and Recognition

Pearl Scan has been recognised for its excellence in the document management industry with several awards and accolades, including:

Awards: We are delighted to announce that our Halogen document management software won the prestigious DM Awards in 2021 for the “Open Source Document Management Software of the Year.” This award recognises our commitment to delivering exceptional open-source software development, adding significant value and cost-effectiveness to our customers. We are proud to have been recognised for our innovative approach to document management software development and our commitment to providing the best possible solutions for our clients.

Certifications: We hold several ISO certifications for Quality Management (ISO 9001), Environmental Management (ISO 14001), and Information Security Management (ISO 27001), PCI (Security Standards), Cyber Essentials and BS 15713 which demonstrate our commitment to providing high-quality services while protecting the environment and ensuring the security of our clients’ data.

document manager award winning logo for pearl scan

Our Values


We put our customers at the heart of everything we do, and we strive to understand their unique needs and challenges to deliver the best possible solutions.


We operate with the highest standards of integrity, honesty, and transparency in all our dealings with customers, suppliers, and employees.


We are constantly looking for new and innovative ways to improve our services, leveraging the latest technology and best practices to deliver the most effective solutions to our customers.


We are committed to reducing our environmental impact and helping our customers to do the same by offering sustainable and environmentally responsible document management solutions.


We believe in working collaboratively and building strong relationships with our customers, suppliers, and employees to achieve shared goals and deliver exceptional results.


We conduct ourselves with the utmost professionalism in all our interactions, maintaining a high level of expertise, knowledge, and competency in our field.

Services Offered

Document Scanning: Comprehensive document scanning service that enables businesses to digitise and securely store their paper documents.
Document Management: Allows our customers to access and manage their digitised documents easily and securely, using our custom-built software solutions.
Document Storage: Secure document storage solutions for businesses of all sizes, ensuring that their sensitive documents are protected.
Document Shredding: Enables businesses to securely dispose of their paper documents, ensuring that sensitive information is destroyed beyond recovery.
Microfiche Scanning and Microfilm Scanning: Specialised scanning services, enabling businesses to digitise their microfilm and microfiche collections.
Aperture Card Scanning: Our aperture card scanning service enables businesses to digitise their aperture card collections and access them easily and securely.
Large Format Scanning: Digitisation of large drawings, maps, and blueprints, enabling easy access and secure storage of these important documents.
X-rays, Negatives, and Photos Scanning: Specialised scanning services for X-rays, negatives, and photos, providing businesses with high-quality digital images.
Halogen and Pearl Cloud Software: Our custom-built software solutions, enable businesses to manage their digitised documents efficiently and securely.
Data Capture and Extraction Services: Enabling businesses to extract valuable data from their digitised documents and integrate it into their existing systems.


Our Team


Our team of professional document management experts has years of experience in the industry, and they are dedicated to delivering the best possible solutions for our clients. They have in-depth knowledge of the latest document management technologies and best practices, and they work closely with our clients to understand their unique needs and challenges.

Software Developers

Our in-house team of document management software developers has developed our custom-built software solutions, Halogen and Pearl Cloud, which enable businesses to manage their digitised documents efficiently and securely. Our software developers are highly skilled and experienced, and they are committed to delivering innovative and user-friendly software solutions for our clients.


Our in-house team of engineers is responsible for maintaining and updating our state-of-the-art scanning equipment and ensuring that our facilities are secure and well-maintained. They are highly skilled and experienced, and they work tirelessly to ensure that our clients’ documents are handled with the utmost care and security.


Compliance with Data Protection, Data Secrecy, GDPR, DBS and BPSS Vetting:
At Pearl Scan, we take data protection and confidentiality very seriously. We comply with all relevant regulations, including the Data Protection Act, the General Data Protection Regulation (GDPR), and other relevant legislation. Our staff is subject to strict background checks, including DBS and BPSS vetting, to ensure that they are suitable for handling sensitive and confidential information.


Our consultancy services in document scanning and management offer tailored guidance for businesses exploring digitisation and data storage outsourcing. We provide a free scoping exercise, delivering a detailed report with document quantification, cost analysis, and project timelines. This ensures our solutions precisely meet your needs, from enhancing current systems to transitioning to digital operations.


With meticulous planning and efficient execution, we ensure the seamless handling and transportation of documents. Our logistics specialists are trained to manage both digital and physical document flows, guaranteeing secure and timely delivery. This comprehensive approach ensures that every aspect of document management, from initial scanning to final storage or disposal, is handled with the utmost care and professionalism, reflecting our commitment to excellence in every service we offer.

Our National Operations

We started our operations from a small office in the year 2003, outgrowing multiple scanning centres and we now operate nationally from our purpose-built document scanning bureau with the capacity to scan 10 x million pages a month.

For more than 20 years Pearl-Scan has specialised in high-quality digitisation and associated archiving services. This expertise is coupled with a strong emphasis on developing friendly and long-term relationships with our clients. Our association with a wide range of organisations and sectors has created an understanding of digital production workflows and quality assurance principles that we believe are second to none.

We have an impressive array of high-spec digitisation equipment and several open-source data management software solutions. This end-to-end approach is supported by robust quality control standards and adherence to strict project management procedures to ensure that deadlines are met within budget. Official recognition of our commitment to these standards comes in the form of our ISO9001 accreditation. We of course take very seriously safeguarding our customers’ material and data, as evidenced by our ISO27001 for Information Security and ISO14001 for Environmental Management Standards.

Map of UK and Ireland
Our Culture

We strongly believe in fostering a culture of collaboration, innovation, and excellence. We encourage our employees to work together and share their ideas to drive creativity and find innovative solutions to our clients’ challenges.

We also value continuous learning and development, and we offer training and development programs to help our employees enhance their skills and knowledge. By doing so, we can provide our clients with the most up-to-date and effective solutions.

We strive to maintain an open and inclusive environment where all employees feel valued and respected. We believe that a diverse team brings unique perspectives and ideas, enabling us to better serve our clients.

document scanning-service helping customers

We have earned the trust of numerous
private and public sector organisations

Trusted by BSkyB
Trusted by the BBC
Trusted by Metropolitan Police
Trusted by the Environment Agency
Trusted by University of Manchester.
Trusted by Dogs Trust.
Trusted by Crawley Borough Council
Air Products
Trusted by Islington Council.
Trusted by Fortius Clinic.
University of Oxford
Trusted by Manchester Art Gallery.
Trusted by Guinness World Records
Trusted by Defra.
Trusted by Kone Elevators.
SEPA- Scottish Environment Protection Agency