About Us

As one of the UK’s leading providers of outsourced document scanning, data extraction and document management services, we help businesses to transform their physical documents to digital formats. Our data extraction services provide intelligent data capture and data entry services using OCR, ICR, OMR and barcode recognition technologies. Our inhouse developed document management systems (Halogen and Pearl Cloud) enable organisations to securely store, manage and access documents with ease.

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Winner at DM Awards 2021

You may have heard that we were nominated for the 12 categories in the Document Management Awards 2021. We’re thrilled to announce that we won!

Pearl Scan has won an award for our document management software Halogen, in the category of Open Source Document Management Software. The award recognises companies who create a culture of open source software and growth to improve digital document management.

National Document Management Services Provider

We started our operations from a small office in the year 2003, outgrowing multiple scanning centres and we now operate nationally from our purpose-built document scanning bureau with the capacity to scan 10 x million pages a month.

For more than 20 years Pearl-Scan has specialised in high-quality digitisation and associated archiving services. This expertise is coupled with a strong emphasis on developing friendly and long-term relationships with our clients. Our association with a wide range of organisations and sectors has created an understanding of digital production workflows and quality assurance principles that we believe are second to none.

We have an impressive array of high-spec digitisation equipment and several open-source data management software solutions. This end-to-end approach is supported by robust quality control standards and adherence to strict project management procedures to ensure that deadlines are met within budget. Official recognition of our commitment to these standards comes in the form of our ISO9001 accreditation. We of course take very seriously safeguarding our customers’ material and data, as evidenced by our ISO27001 for Information Security and ISO14001 for Environmental Management Standards.

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Trusted by Metropolitan Police
Trusted by Lidl.
Trusted by University of Manchester.
Trusted by BSkyB.
Trusted by BBC.
Trusted by Bolton Council.
Trusted by Manchester Metropolitan University.
Trusted by NHS.

There are a whole host of things we do with documents; we can of course scan them, but that’s not where it ends!

Once scanned we can extract contents, enhance quality of images, convert to many different file formats and apply your own business logic. At the end of the process we can also host your documents so that you always have instant and easy access to them whether in or out of the office.

In addition to the scanning of documents, we also have our own in-house software development team which has decades of experience. We specialise in the development of data processing, capture and extraction and have worked with many third-party vendors to integrate our scanning services.

When working with us, you will find a company that is highly focused on customer care

We provide excellent customer care and provide value to clients by reducing their document management costs and helping to make them better at what they do. We have often been praised on our consultation process and the level of technical expertise that our team offers, which adds additional value and reassurance to our clients.

We are continuously investing in our people along with bringing in new talent across all areas of our business.

Get in touch today and find out how we can help you

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Things that are important to us


Our customers are at the heart of everything we do and we always strive to exceed their expectations by putting the needs of our customers as the top priority.


We are obsessed with quality and our commitment to it is at the core of our operations. We place great value on delivering excellent quality, outstanding service and highest standards.


Innovation is at the heart of what we do. We encourage our people to think out of the box and explore new ideas and opportunities to find solutions for excellence.


We care about our planet and the future we create, that is why everything we do is well-thought to minimise the environmental harm.

Passion for Results

We show great pride, enthusiasm and dedication in all our actions. We are committed to developing and delivering highest quality products and services.

Our Culture

Talented, committed and creative people are essential to our work. We strive to unleash the power of our people and we cultivate a company culture that is inspired, driven and empowered.