Halogen stands as our on-premise document management software, meticulously crafted to accommodate high-volume document scanning, indexing, and archiving requirements.
Halogen is engineered to revolutionise the way businesses manage their documents digitally. Originally conceived to support our bureau services, it is adept at handling an extensive range of tasks including high-volume document scanning, indexing, cataloguing, processing, Optical Character Recognition (OCR), and data entry.
Halogen is versatile, offering two distinct operational modes: , for processing documents in high volumes, and Document mode, for everyday document management tasks. This innovative software is designed to enhance productivity by offering unparalleled speed, efficiency, and cost-effectiveness in document management.
Halogen is expertly designed to support a wide range of departments within businesses, efficiently managing various document types. Its versatility extends to:
Human Resources (HR): Managing employee records, contracts, and HR policies
Accounts Payable: Handling invoices, payment records, and financial statements
Legal: Organising legal documents, contracts, and case files
Technical: Managing technical manuals, specifications, and reports
Engineering: Handling project plans, design documents, and technical drawings
Client Management: Managing client records, communication logs, and service agreements
Members’ Pension Management: Organising pension records, member contributions, and pay-out documents
Case Management: Handling case files, evidence documents, and correspondence
This broad applicability ensures Halogen is an indispensable tool for businesses seeking an efficient and comprehensive document management solution.
Our scanning bureau takes the laborious and costly process of document scanning and processing away from our clients.
The scanned data is then imported into Halogen and either delivered to the client via encrypted potable media, or accessed via a fully hosted and managed cloud portal to suit the needs of each client.
Halogen users benefit from powerful and fast search functionality by using indexed and OCR data search.
Halogen index fields are structured for each document type, for example, HR Files, invoices, technical etc., and are customised for each client based on their current filing and retrieval methodology.
This provides easy transformation from paper to digital filing and retrieval, enhancing existing processes and bringing efficiencies throughout their organisation.
Once Halogen has been setup, either locally or on a cloud, further batches of documents can be sent to our scanning bureau to be scanned and imported into Halogen.
Alternatively, our clients can purchase an add-on to perform ongoing scanning and processing of daily documents in-house, providing further flexibility in managing the ongoing need for new files and documents.
