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On-Site Document Scanning

On-site scanning, often referred to as on-premises scanning, is a document digitisation process conducted at our client’s location rather than at our scanning provider’s facility. This approach involves the deployment of scanning equipment and personnel to our client’s site, where physical documents are converted into digital formats.


Benefits of Onsite Document Scanning

  • Enhanced Data Security: By processing documents on-site, sensitive information is not transported off-premises, reducing the risk of data breaches during transit. This is particularly beneficial for handling confidential or regulated materials.
  • Immediate Access to Documents: On-site scanning allows for continuous access to original documents during the scanning process, ensuring that business operations are not disrupted.
  • Customised Process Management: The scanning process can be tailored to suit the specific requirements of the business environment, allowing for more effective handling of special document types or formats.
  • Reduced Risk of Document Loss or Damage: Transporting documents to an off-site location carries the risk of loss or damage in transit. On-site scanning eliminates this risk.
  • Compliance with Regulations: Certain industries are governed by strict regulations regarding the handling and processing of documents. On-site scanning ensures compliance by adhering to these regulations within the client’s controlled environment.

Keeping Your Data Safe Security above all else

Our Team

Our team, rigorously vetted through DBS/CRB checks and fully compliant with the General Data Protection Regulation (GDPR), is committed to maintaining the highest levels of confidentiality. This commitment is formalised through stringent Non-Disclosure Agreements. With a specialisation in managing sensitive information, our professionals are adept at navigating the complexities of data security and privacy.

Our Equipment

Our mobile scanning and data processing units are deployed directly at our client’s premises, operating independently of network connections. Securely storing data on encrypted drives, these are transferred to our client’s IT team upon project completion. In line with our service level agreement, we ensure meticulous cleansing of all systems, and removing all data, guaranteeing that no client data exits their premises via our equipment.

Track The Entire Process

Daily Reporting

Each day, our on-site document scanners generate detailed reports. These reports include specifics about the work completed, the team members involved, and the volume of documents processed. This practice ensures collaborative working and complete visibility of the process.

Information Security

Our commitment to information security and confidentiality is embedded in every aspect of our process. By tracking who handles each document and recording this in our daily reports, we ensure full accountability and maintain the integrity of sensitive information.

Client Engagement

We offer dynamic reporting options to meet our customers’ specific needs. This feature allows our clients to engage actively with the scanning project. They can request customised reports tailored to their unique requirements, enabling them to closely monitor the progress and performance of the scanning process.

Performance Tracking

By working jointly with our clients, we align our scanning services with the broader objectives of their digitisation projects. This collaborative tracking not only ensures transparency but also helps in fine-tuning our processes to better suit our clients’ timelines and quality standards.

Project Delivery

The ultimate goal of our tracking process is to ensure the successful delivery of the overall digitisation project. Through our comprehensive and transparent reporting, we keep our clients informed and involved every step of the way, contributing to the project’s timely and efficient completion.

Timely Delivery

We prioritise the efficient and timely completion of the digitisation project. Our team works diligently to meet deadlines, employing streamlined processes and effective project management techniques to ensure that every stage of the scanning process is completed within the agreed timeframe.

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