Paperless Office Solutions
We offer a comprehensive suite of paperless office solutions tailored to meet the unique needs of SMEs and corporations alike. Our portfolio includes both off-the-shelf and customised options, ranging from on-premise installations to fully managed cloud-based systems.
Paperless Office Solutions by Pearl Scan Award Winning, Cost-effective and User-Friendly
At Pearl Scan, we understand that every business is unique, and that’s why we offer a range of document management software solutions that are tailored to your specific needs. Whether you’re a small business with a low volume of documents or a large enterprise with complex technical requirements, we have the perfect solution to help you set up a paperless office. With our software, you can take the first step towards a more sustainable, efficient and cost-effective way of working.
Pearl Cloud is a cloud-based SaaS document management system that offers a cost-effective and secure paperless office solution for businesses with high volumes of paper-based documents. It works in conjunction with our outsourced document scanning services, whereby our document scanning bureau handles the scanning, indexing, and quality control processes of your paper-based documents. Once the scanning process is completed, the digital documents are uploaded to Pearl Cloud, and you can access them securely through your account login.
With Pearl Cloud, you can store and manage your digital documents in a centralised and searchable database, which eliminates the need for physical storage space and the associated costs. Pearl Cloud provides a user-friendly interface that enables you to access and share your documents securely from anywhere and anytime.
By leveraging Pearl Cloud and our outsourced document scanning services, you can achieve a seamless and efficient paperless office solution without investing in scanning hardware, software, or staff. You can focus on your core business activities while we take care of your document scanning and management needs. Contact us today to learn more about how Pearl Cloud and our document scanning services can help you streamline your operations, reduce costs, and enhance your productivity.
Halogen On Premise Document Management System
Halogen is an on-premise solution designed to simplify document management processes for businesses of all sizes. With Halogen Document Management, businesses can easily store, manage, and access their documents securely using their existing local infrastructure, while also streamlining document scanning and indexing workflows and increasing productivity. The software is user-friendly, with a modern, intuitive interface that is easy to navigate. It offers a range of powerful document search features using index and OCR data.
With Halogen Document Management, businesses can streamline their document management processes, increase productivity, and ensure the security of their documents. The software is an excellent choice for businesses looking for a low cost on-premise user-friendly, and secure document management solution as well as any outsourced document scanning bureau who is looking to increase their productivity.
Data Security
Rest assured that your data is completely safe and confidential with us. We hold accreditations such as ISO 9001, ISO 27001, ISO 14001, PCI, ICO Cyber Essentials, and full GDPR compliance.
Scalability
We have a flexible infrastructure that allows us to provide paperless office solutions to organisations of any size and industry.
Pricing
Our paperless office solutions are tailored to the specific needs and limitations of each organisation. This approach allows us to offer flexible and competitive pricing.
Evaluation
We always start with a consultation with you. This is so that we can carry out an in-depth analysis of the situation and identify the steps and services to be put in place for your paperless office.
Proposition
Following the evaluation, we create a proposal for you. This includes recommendations best suited to your business, an estimated timescale and costing details.
Implementation
Once the plan has been developed and agreed upon, we begin the processes to transform your organisation. We do this mindfully to cause as little disruption to your business as possible
Support
During and after implementing our services we will provide any necessary support, training and maintenance to ensure an easy paperless office transition.
Bulk Scanning
Our affordable bulk document scanning services to digitise your paper documents and streamline your workflow.
Document Storage
Our secure document storage services can help you to reclaim space and can be combined with our store-to-scan and scan on-demand services.
Document Shredding
Protect your sensitive information and maintain confidentiality with our secure document shredding services.
Document Management
Unlock the advantages of our document management software systems that are customisable, flexible, and cost-effective. Get in touch with us to learn more.
Digital Mailroom
Eliminate the need to deal with incoming paper mail – we can scan the incoming mail and digitally deliver it to your inbox.
Invoice Capture
We can make the processing of your paper invoices easier for you by scanning and extracting the required data from individual invoices.
Archive Digitisation
Transform your paper-based archives into a digital format for easy access and efficient management with our archive digitisation services.
Scan On-Demand
Scan on-demand is a great solution if you’re looking to gradually adopt paperless office practices. It’s also useful for documents that don’t require regular access.
Store To Scan
Store to Scan combines document storage and scanning. We store documents free of charge and scan the most recent files while shredding expired ones.
Key Benefits of Going Paperless or Paperlite
Cost savings: By eliminating paper-based processes, you can reduce the cost of printing, mailing, and storing paper documents. This can result in significant savings for your business.
Increased efficiency: With all your documents stored electronically, you can easily search and retrieve information, reducing the time and effort required to manage documents. You can also collaborate on documents in real-time, increasing efficiency.
Improved security: Electronic document management systems offer a higher level of security compared to traditional paper-based systems. You can control access to documents, monitor changes, and back up important data to prevent loss.
Better customer service: With a paperless system, you can respond to customer enquiries faster, as you can access information more quickly. This can help improve customer satisfaction and loyalty.
Space-saving: By eliminating paper-based systems, you can free up valuable office space. This can help reduce the need for physical office space, leading to cost savings.
Environmental benefits: A paperless solution helps reduce paper waste, which is a major source of environmental pollution. By reducing paper usage, you can contribute to a cleaner and healthier planet.
Compliance: Electronic document management systems help you stay compliant with regulations and legal requirements. You can track changes, store audit trails, and manage documents to ensure compliance with industry standards.