Paperless Office Solutions

Paper archives taking up space? Digitise your office with our paperless office solutions – and FREE cloud-based paperless office software.

Paperless Office Solutions in the UK CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW

Data Security

Your data is fully secure and confidential with us. Our accreditations include ISO 9001, ISO 27001, ISO 14001, PCI, ICO Cyber Essentials and we are fully GDPR compliant.

Scalability

Our flexible infrastructure enables us to fulfil going paperless solutions for organisations of any size and from any industry and, if needed, adjust during the project.

Flexible Pricing

Our paperless office solutions are always designed around individual needs and limitations of every organisation, allowing us to provide flexible and competitive prices.

The Paperless Office Process

Evaluation

We always start with a consultation with you. This is so that we can carry out an in-depth analysis of the situation and identify the steps and services to be put in place for your paperless office.

Proposition

Following the evaluation, we create a proposal for you. This includes recommendations best suited to your business, an estimated timescale and costing details.

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Implementation

Once the plan has been developed and agreed upon, we begin the processes to transform your organisation. We do this mindfully to cause as little disruption to your business as possible

Support

During and after implementing our services we will provide any necessary support, training and maintenance to ensure an easy paperless office transition.

Our Paperless Services

Bulk Scanning

Going paperless requires having digital files of all your important files. We can scan all types of documents – employee records, invoices, business cards etc.

Document Storage

Our secure storage service helps you to reclaim space and can be combined with store-to-scan and scan on-demand services. 

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Document Shredding

We can securely and confidentially shred any documents that are no longer needed immediately. Or, carry this out after an agreed period of time following digitisation.

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Document Management

We have developed our own bespoke paperless office software – Halogen. Combining powerful features with smart design, it’s easy to deploy and use.

Digital mailroom services

Digital Mailroom

Eliminate the need to deal with incoming mail – we can scan the incoming mail and digitally deliver it to your inbox for you.

Invoice scanning services

Invoice Capture

To simplify processing paper invoices we can scan and digitise these for you. We can then arrange further collection and conversion inline with your needs.

Archive Digitisation

We’re able to digitise and preserve archives of any types of documents. No volume is ever too large for us, and we will index the files to suit individual needs.

Scan On-Demand

Scan on-demand is a great solution if you’re looking to gradually adopt paperless office practices. It’s also useful for documents that don’t require regular access.

Store To Scan

Store to scan combines document storage and scanning. We store documents free of charge and scan the most recent files while shredding expired ones.

What You Should Know About Going Paperless

Going paperless is not that difficult.

Scope and complexity depends on the size of your organisation. However, the technology we use with our paperless office solutions makes the process a lot easier.

It is much more efficient and convenient.

Those minutes you spend looking for specific documents add up! Paperless office software such as Halogen or Pearl Cloud can search huge archives instantly. This gives you more time to worry about the important stuff.

A lot of it is the mindset.

Most people in offices are used to paper documents stored in filing cabinets. To some, the thought of everything being digital can seem scary. However, we have found that once paperless office solutions are in place and people see the convenience of the system, paper is rarely missed.

Going paperless significantly returns the investment.

Although going paperless does not seem immediately cost-effective, the service pays for itself in a variety of ways. For instance, you will save money on space, improve customer service, reduce time manually filing documents and much more.

Paperless office made simple CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW

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Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

ISO 9001ISO 14001ISO 27001Investing in PeoplePCIIRMS

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.