Paperless Office Solutions
In the modern age, every business can benefit from going paperless. It saves time, space and helps the environment too. That's why Pearl Scan is here to help your office go paperless.
One-off or ongoing service.
We'll scan and digitise your whole archive, and we also offer an ongoing service. Once you've tried a paperless office, you'll never want to go back.
Paperless Office Solutions in the UK CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW
Your data is fully secure and confidential with us. Our accreditations include ISO 9001, ISO 27001, ISO 14001, PCI, ICO Cyber Essentials and we are fully GDPR compliant.
Our flexible infrastructure enables us to fulfil going paperless solutions for organisations of any size and from any industry and, if needed, adjust during the project.
Our paperless office solutions are always designed around individual needs and limitations of every organisation, allowing us to provide flexible and competitive prices.
The Paperless Office Process
We always start with a consultation with you. This is so that we can carry out an in-depth analysis of the situation and identify the steps and services to be put in place for your paperless office.
Following the evaluation, we create a proposal for you. This includes recommendations best suited to your business, an estimated timescale and costing details.
Once the plan has been developed and agreed upon, we begin the processes to transform your organisation. We do this mindfully to cause as little disruption to your business as possible
During and after implementing our services we will provide any necessary support, training and maintenance to ensure an easy paperless office transition.
Our Paperless Services
Going paperless requires having digital files of all your important files. We can scan all types of documents – employee records, invoices, business cards etc.
Our secure storage service helps you to reclaim space and can be combined with store-to-scan and scan on-demand services.
We can securely and confidentially shred any documents that are no longer needed immediately. Or, carry this out after an agreed period of time following digitisation.
We have developed our own bespoke paperless office software – Halogen. Combining powerful features with smart design, it’s easy to deploy and use.
Eliminate the need to deal with incoming mail – we can scan the incoming mail and digitally deliver it to your inbox for you.
To simplify processing paper invoices we can scan and digitise these for you. We can then arrange further collection and conversion inline with your needs.
We’re able to digitise and preserve archives of any types of documents. No volume is ever too large for us, and we will index the files to suit individual needs.
Scan on-demand is a great solution if you’re looking to gradually adopt paperless office practices. It’s also useful for documents that don’t require regular access.
Store To Scan
Store to scan combines document storage and scanning. We store documents free of charge and scan the most recent files while shredding expired ones.
What You Should Know About Going Paperless
Going paperless is not that difficult.
Scope and complexity depends on the size of your organisation. However, the technology we use with our paperless office solutions makes the process a lot easier.
A lot of it is the mindset.
Most people in offices are used to paper documents stored in filing cabinets. To some, the thought of everything being digital can seem scary. However, we have found that once paperless office solutions are in place and people see the convenience of the system, paper is rarely missed.
Going paperless significantly returns the investment.
Although going paperless does not seem immediately cost-effective, the service pays for itself in a variety of ways. For instance, you will save money on space, improve customer service, reduce time manually filing documents and much more.