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Paperless Office Solutions

We offer a comprehensive suite of paperless office solutions tailored to meet the unique needs of SMEs and corporations alike. Our portfolio includes both off-the-shelf and customised options, ranging from on-premise installations to fully managed cloud-based systems.

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Paperless Office Solutions by Pearl Scan Award Winning, Cost-effective and User-Friendly

At Pearl Scan, we understand that every business is unique, and that’s why we offer a range of document management software solutions that are tailored to your specific needs. Whether you’re a small business with a low volume of documents or a large enterprise with complex technical requirements, we have the perfect solution to help you set up a paperless office. With our software, you can take the first step towards a more sustainable, efficient and cost-effective way of working.

Pearl Cloud Fully Managed Cloud-Based System

Pearl Cloud is a cloud-based SaaS document management system that offers a cost-effective and secure paperless office solution for businesses with high volumes of paper-based documents. It works in conjunction with our outsourced document scanning services, whereby our document scanning bureau handles the scanning, indexing, and quality control processes of your paper-based documents. Once the scanning process is completed, the digital documents are uploaded to Pearl Cloud, and you can access them securely through your account login.

With Pearl Cloud, you can store and manage your digital documents in a centralised and searchable database, which eliminates the need for physical storage space and the associated costs. Pearl Cloud provides a user-friendly interface that enables you to access and share your documents securely from anywhere and anytime.

By leveraging Pearl Cloud and our outsourced document scanning services, you can achieve a seamless and efficient paperless office solution without investing in scanning hardware, software, or staff. You can focus on your core business activities while we take care of your document scanning and management needs. Contact us today to learn more about how Pearl Cloud and our document scanning services can help you streamline your operations, reduce costs, and enhance your productivity.


Halogen On Premise Document Management System

Halogen is an on-premise solution designed to simplify document management processes for businesses of all sizes. With Halogen Document Management, businesses can easily store, manage, and access their documents securely using their existing local infrastructure, while also streamlining document scanning and indexing workflows and increasing productivity. The software is user-friendly, with a modern, intuitive interface that is easy to navigate. It offers a range of powerful document search features using index and OCR data.

With Halogen Document Management, businesses can streamline their document management processes, increase productivity, and ensure the security of their documents. The software is an excellent choice for businesses looking for a low cost on-premise user-friendly, and secure document management solution as well as any outsourced document scanning bureau who is looking to increase their productivity.

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Data Security

Rest assured that your data is completely safe and confidential with us. We hold accreditations such as ISO 9001, ISO 27001, ISO 14001, PCI, ICO Cyber Essentials, and full GDPR compliance.


We have a flexible infrastructure that allows us to provide paperless office solutions to organisations of any size and industry.


Our paperless office solutions are tailored to the specific needs and limitations of each organisation. This approach allows us to offer flexible and competitive pricing.

Our Paperless Office Services
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We always start with a consultation with you. This is so that we can carry out an in-depth analysis of the situation and identify the steps and services to be put in place for your paperless office.


Following the evaluation, we create a proposal for you. This includes recommendations best suited to your business, an estimated timescale and costing details.

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Once the plan has been developed and agreed upon, we begin the processes to transform your organisation. We do this mindfully to cause as little disruption to your business as possible


During and after implementing our services we will provide any necessary support, training and maintenance to ensure an easy paperless office transition.

Start Your Paperless Journey Today discover how our paperless office solutions can transform your busines
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Our Paperless Office Digitisation Services
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Bulk Scanning

Our affordable bulk document scanning services to digitise your paper documents and streamline your workflow.

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Document Storage

Our secure document storage services can help you to reclaim space and can be combined with our store-to-scan and scan on-demand services. 

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Document Shredding

Protect your sensitive information and maintain confidentiality with our secure document shredding services.

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Document Management

Unlock the advantages of our document management software systems that are customisable, flexible, and cost-effective. Get in touch with us to learn more.

Digital mailroom services

Digital Mailroom

Eliminate the need to deal with incoming paper mail – we can scan the incoming mail and digitally deliver it to your inbox.

Invoice scanning services

Invoice Capture

We can make the processing of your paper invoices easier for you by scanning and extracting the required data from individual invoices.

Archive Digitisation

Transform your paper-based archives into a digital format for easy access and efficient management with our archive digitisation services.

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Scan On-Demand

Scan on-demand is a great solution if you’re looking to gradually adopt paperless office practices. It’s also useful for documents that don’t require regular access.

Store To Scan

Store to Scan combines document storage and scanning. We store documents free of charge and scan the most recent files while shredding expired ones.

Paperless office made simple Award Winning Paperless Office Software
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Key Benefits of Going Paperless or Paperlite

Cost savings: By eliminating paper-based processes, you can reduce the cost of printing, mailing, and storing paper documents. This can result in significant savings for your business.

Increased efficiency: With all your documents stored electronically, you can easily search and retrieve information, reducing the time and effort required to manage documents. You can also collaborate on documents in real-time, increasing efficiency.

Improved security: Electronic document management systems offer a higher level of security compared to traditional paper-based systems. You can control access to documents, monitor changes, and back up important data to prevent loss.

Better customer service: With a paperless system, you can respond to customer enquiries faster, as you can access information more quickly. This can help improve customer satisfaction and loyalty.

Space-saving: By eliminating paper-based systems, you can free up valuable office space. This can help reduce the need for physical office space, leading to cost savings.

Environmental benefits: A paperless solution helps reduce paper waste, which is a major source of environmental pollution. By reducing paper usage, you can contribute to a cleaner and healthier planet.

Compliance: Electronic document management systems help you stay compliant with regulations and legal requirements. You can track changes, store audit trails, and manage documents to ensure compliance with industry standards.

Paperless Office - FAQs

A paperless office is a digital workplace that minimises or eliminates the use of paper by digitising and automating paper-based processes.

By adopting a paperless office strategy, businesses can enjoy numerous benefits. For instance, they can reduce paper consumption, cut down on printing and storage costs, enhance document security and accessibility, and improve collaboration and productivity. Moreover, going paperless can contribute to a more sustainable and eco-friendly workplace, as it reduces the environmental footprint associated with paper production, transportation, and disposal.

To implement a paperless office, businesses can use various digital tools and technologies, such as cloud storage, electronic signatures, document management systems, and mobile devices. These solutions enable you to create, store, share, and sign documents electronically, as well as automate workflows and track progress. Businesses can also use scanners to convert paper-based files into digital formats and organise them in a searchable database.

Pearl Scan can help businesses to transition to a paperless or paperlite office by providing a range of services and solutions tailored to their specific needs and goals. Our expertise and experience in document scanning, digitisation, and management enable us to offer a comprehensive and seamless paperless office solutions.

Yes, Pearl Scan offers bulk scanning services for historical documents. Please contact us for more information on our scanning services.