- The Modern Challenge: In our digital-centric world, piles of physical documents can become a logistical nightmare.
- The Digital Solution: Our bulk document scanning services swiftly convert vast paper archives into digital formats, making them easy to manage and access.
- Quality and Speed Assured: With high-speed scanners, we guarantee a quick and smooth transformation of your documents.
- Uncompromised Security: Beyond conversion, we prioritise the secure storage and efficient management of your digital files, so you can rest easy knowing your records are safe.
Bulk Document Scanning
In today’s digital landscape, a large amount of physical documents can become burdensome. To address this, our bulk document scanning service swiftly transforms large volumes of such documents into digital formats. Equipped with high-speed document scanners, we not only offer smooth conversion but also ensure the secure storage and management of the digital records.
Our Bulk Document Scanning Service
Selecting our Bulk Document Scanning Service is a choice for efficiency, security, and unparalleled quality. With years of expertise, we have streamlined our bulk scanning process to handle large volumes of records without compromising on detail.
- End-to-End Service Delivery: From securely collecting your documents to delivering them in fully indexed digital format.
- Searchable PDFs with OCR: Transforming your documents into searchable PDF files using our advanced Optical Character Recognition technology, ensuring you have quick data access and retrieval.
- Cost Savings: Diminish storage expenses by transitioning from physical to digital with our competitive rates.
- High-Quality Scanning: Utilise our advanced document imaging equipment for high image resolution digitisation.
- Confidentiality Assured: Trust in our stringent security protocols to keep your data confidential and protected – see our certification
Make the shift to digital and experience a transformative change in how your organisation manages its records.
How to Start Your Bulk Document Scanning Process
Get in touch
Call or email us the details of your project and our scanning team will review and advise the best approach to achieve your objectives.
- 20 years of experience
- Available by phone, chat or email
- Highly rated by Google Reviews
Cost Estimate
Based on the scope of your work, our scanning team may provide a cost estimate or offer an onsite meeting for a more detailed project.
- Free cost estimate
- Free onsite survey of documents
- Free proof-of-concept
Collection
Upon project acceptance, we will arrange secure collections of documents and manage the entire logistic process.
- Nationwide document collection
- Onsite help with packaging
- Supply of secure storage boxes
Conversion
We will scan and deliver high quality digital files according to your project specification and deliver scanned data to you via FTP or on a USB.
- Timely project delivery
- Online project reporting
- Dedicated project manager
Get a Free and Fast Cost Estimate we also provide free onsite document assessment
Office Move
Planning an office move and don’t want the hassle of moving filing cabinets and boxes? Contact our scanning team. We’ve helped numerous clients transfer their paper files to digital formats, simplifying and streamlining the move.
Offsite Archive
Many businesses rent storage or use third-party document archiving service. This can lead to long-term costs and limited access. We provide a cost-effective bulk document scanning solution to convert your offsite archives into digital assets.
Bulk Shredding
After scanning and delivering the digital data, we temporarily store the documents. This lets clients transfer the data to their chosen system, review scan quality, and approve bulk disposal and shredding of the originals.
Various Records
Often many businesses need various departmental records, like Finance, Medical and HR, scanned. At Pearl Scan, we expertly help organisations transition their various records to digital libraries swiftly.
Batch OCR
After digitising paper files into PDFs, our team uses bulk batch OCR processing to make your documents text searchable. This allows for efficient keyword searches and powerful results.
Bulk Storage
We also offer physical storage for documents that may not need scanning. Our bulk document scanning proposal provides clear visibility of options and costs, enhancing the value of your document conversion.
Volume Discounts
Benefit from our bulk scanning pricing: the larger the order, the greater the discount, all while maintaining our commitment to quality and service.
Nationwide
Spanning from coast to coast, our services cater to businesses of all sizes. Whether you’re based in bustling urban centres or remote locales, we ensure timely and efficient service.
Compliant
We are dedicated to upholding the highest standards and proudly hold many accreditations . Additionally, our staff undergo stringent vetting in line with DBS and GDPR regulations.
A step-by-step guide to bulk document scanning
and what we do for you
Dive into our dedicated approach for extensive document digitisation. This step-by-step guide showcases the thorough processes ensuring high-quality, bulk document conversion services;
1. Bulk Preparation: We methodically sort and organise each batch. Staples, clips, or bindings are carefully removed, prepping every item for high-volume scanning.
2. Batch Scanning: With our state-of-the-art high-speed scanners, each document, no matter how extensive your batch is, gets captured with unmatched precision — be it in monochrome, grayscale, or vibrant colour.
3. Quality Assurance: Rigorous quality assessments ensure that bulk batches are thoroughly checked by our experienced quality control managers and meet and exceed our ISO 9001 quality standards.
4. OCR for Massive Volumes: Bulk means big data. Our advanced OCR tech efficiently converts large-scale images into searchable text PDFs.
5. Expert Indexing for Huge Archives: We index and categorise every scanned item, streamlining your future retrieval needs — sort by date, vendor, criteria, or any other parameter.
6. Data Delivery: Receive your bulk digital archives through our secure FTP download, USB, hard-drive, or our Pearl cloud system. And, for that extra security layer, count on our data backup solutions.
7. Bulk Shredding: Efficiently dispose of large-volume documents with our Bulk Shredding Service. We guarantee secure, timely, and eco-friendly destruction, ensuring peace of mind and a tidy workspace.
Bulk Document Scanning - FAQs
Scan On Demand
If your aim is to gradually transition to a paperless office, our Scan On Demand service might be just what you need. We’ll store your documents securely and provide digital copies on request within 24 hours.
Document Management
We can seamlessly integrate your files with your existing document management software. If you don’t have one, we provide our own software solutions, Halogen and Pearl Cloud, to help you manage your digital documents effectively.
Archive Digitisation
Our archive document scanning can expertly transform your extensive collection of archived records into a streamlined digital library. Our solution safeguards the longevity of your archived records while enhancing storage and accessibility.