Home > Document Management > Secure Shredding

Secure Document Shredding

Document shredding is an integral part of our scanning services, once scanned we can securely shred documents and microfilm-based media to the latest BS EN 15713 standards and provide certification.

Our secure document shredding services include;

Onsite and Offsite Document Shredding Services
Ad hoc and Regular Document Shredding Services
Sensitive and Confidential Document Shredding Services
Supply of Document Shredding Consoles, Bins, and Bags

Shredding options

Get a quote

Our Secure Document Shredding Services

Secure document shredding is a process by which confidential or sensitive documents are destroyed in a safe and secure manner to prevent the potential misuse of any information they contain. Document shredding services typically use industrial-grade shredding machines to reduce the paper documents to small, unidentifiable pieces. The process is designed to protect personal, private, and confidential information from getting into the wrong hands and to prevent identity theft or data breaches.

At Pearl Scan, our secure document shredding service provides clients with a comprehensive solution for disposing of their confidential documents. We offer both off-site and on-site shredding services, depending on your preference, and provide a certificate of destruction upon completion to guarantee that your documents have been destroyed in compliance with regulations and standards.

Our shredding process is entirely secure and conducted in a monitored and controlled environment. We use the latest shredding technologies, and our team is highly trained to handle confidential documents with the utmost care and security. We also offer a secure collection service, so you don’t have to worry about transporting your documents to our facility.

Our shredding and recycling services are accredited to the following standards;

Shredding with an Eco-Friendly Approach

We love our planet and take great care in the shredding, recycling and disposal of our waste paper. All our shredding services are carried out in accordance with our fully accredited BS EN ISO 14001 environment management systems.

Our environmentally friendly document shredding service is a process by which confidential or sensitive documents are destroyed securely while also minimising the impact on the environment. Document shredding can generate a significant amount of paper waste, and this waste must be disposed of properly to avoid any negative environmental impact.

At Pearl Scan, our environmentally friendly document shredding service is designed to reduce waste and minimise the environmental impact of document destruction. We use state-of-the-art shredding equipment that is energy-efficient and has minimal impact on the environment. We also recycle all the shredded paper, ensuring that it is reused and reducing the amount of waste sent to landfill.

Our shredding process is carried out in a monitored and controlled environment, ensuring that all documents are destroyed securely and efficiently, without any risk of data breaches. We also provide a certificate of destruction upon completion of the shredding process to guarantee that your documents have been destroyed securely and in compliance with regulations and standards.

If you’re looking for an environmentally friendly document shredding service, Pearl Scan is the ideal solution. We are committed to reducing our impact on the environment, and we provide a range of environmentally friendly solutions that meet the highest standards of security and compliance.

Our Range of Document Shredding Services

Scan to shred

We understand that many clients wish to optimise their office space and minimise the ongoing cost of physical file storage. For this reason, we offer a comprehensive document scanning service that allows our clients to digitise their paper documents and access them digitally, without incurring the expense and inconvenience of physical storage.

Upon completion of the document scanning process, we offer our clients the option of securely shredding their original paper documents to comply with the BS EN 15713 standards. This ensures that all confidential and sensitive information contained within the documents is irretrievable, and your business remains secure. We also provide a certificate of destruction to guarantee that all documents have been destroyed in accordance with the relevant regulations and standards.

Standalone shredding

If your business is undergoing an office clear out or relocating to a new premises, you may find that you have accumulated a large number of unwanted files and documents that need to be disposed of securely. At Pearl Scan, we offer a convenient and cost-effective solution to help you manage this process.

We can arrange for the collection and shredding of all unwanted files and documents, providing you with a flexible and tailored service that meets your specific requirements. Our team will work closely with you to identify the most suitable time and location for collection, and we can provide regular or ad-hoc collections as needed. Our team is highly trained and experienced in handling confidential documents, and we take pride in our commitment to providing our clients with a reliable, efficient and secure shredding solutions.

Regular shredding

We offer a pre-scheduled collection service that allows you to have your shredding consoles, bags or boxes collected at regular intervals, either monthly or quarterly.

Our pre-scheduled collection service is designed to provide you with a reliable and convenient solution to document management, and we work closely with you to establish a collection schedule that meets your specific requirements. We can provide you with high-quality shredding consoles, bags or boxes to store your documents, and our team can advise you on the most appropriate option for your business.

Once your documents are collected, we ensure that they are shredded and recycled in accordance with the highest industry standards. We take great care to ensure that all sensitive data is destroyed beyond recovery, and we provide you with a certificate of destruction to confirm that the shredding process has been completed in accordance with the relevant regulations and standards.

Mobile shredding

We understand that some clients may require an extra level of security and peace of mind when it comes to shredding their confidential and sensitive documents. For this reason, we offer a mobile shredding service that is designed to provide you with a secure and convenient solution to document management.

Our mobile shredding service is ideal for clients who require one-off or regular shredding requirements, and it allows you to have your documents shredded on site, in your presence. This provides you with complete peace of mind that your confidential documents are being managed securely, and it ensures that all sensitive data is destroyed beyond recovery. Our team of trained professionals will arrive at your premises with our state-of-the-art mobile shredding equipment, which is capable of shredding large volumes of documents quickly and efficiently. We work closely with you to establish the most suitable time and location for the shredding to take place, and we ensure that all documents are shredded in accordance with the highest industry standards.

Safeguard your sensitive information with our secure document shredding services. _{Get in touch with us today by calling 0800 002 9918 or filling out our online form.}

get a free quote

What Do We Typically Shred?

We have been providing integrated shredding services to organisations throughout the country for the past 20 years, and during that time, we have always strived to deliver the most reliable and cost-effective method of document management.

We understand the importance of maintaining confidentiality and data security, which is why we use state-of-the-art shredding equipment and industry-leading standards to ensure that all confidential documents and materials are destroyed beyond recovery.

Our comprehensive range of shredding services includes the secure destruction of a variety of documents and materials, including but not limited to:

Paper documents and files
Confidential records
Financial records and reports
Medical records and files
CDs, DVDs and other optical media
USB drives and other electronic storage devices
Microfiche and Rolls of Microfilm

We are committed to providing our clients with the highest level of service, and we always tailor our services to meet the specific requirements of each individual client. This means that we can provide you with a bespoke shredding solution that is designed to meet your specific needs, whether you require a one-off shredding service or regular scheduled shredding.

Our shredding services are fully compliant with relevant regulations and standards, and we provide a certificate of destruction for all shredding jobs to confirm that the materials have been securely and responsibly destroyed.

At our company, we understand the importance of safeguarding confidential and sensitive information, and our integrated shredding services are designed to provide our clients with complete peace of mind that their documents and materials are being handled securely and responsibly.

Fast turnaround

Depending on your location, documents can be collected and shredded within 24 hours.

Data protection

All our staff members are fully vetted to DBS, have signed a secrecy act and follow GDPR standards.

Recycling

All paper and plastic based material is recycled adhering to The Recycling Association standards.

Document Shredding - FAQs

What is a commercial document shredding service?

Commercial document shredding is a professional service that securely and confidentially destroys unwanted or outdated business documents. These documents can contain sensitive information that, if left unsecured, could pose a risk to the privacy of individuals or businesses. At Pearl Scan, we use specialised shredding equipment and processes to ensure that documents are securely destroyed beyond the point of recovery, while complying with relevant regulations and standards for safety, efficiency, and environmental responsibility.

Our commercial document shredding services are designed to help businesses save valuable office space, reduce the risk of data breaches and identity theft, and ensure the secure destruction of confidential documents. Our services can be tailored to meet the specific needs of individual businesses, whether they require one-off shredding services to clear out old documents or regular scheduled shredding services to ensure the ongoing secure destruction of confidential documents.

In summary, commercial document shredding is a vital service for businesses that need to securely and confidentially dispose of unwanted or outdated documents. By using professional document shredding services like Pearl Scan, businesses can safeguard their confidential information, reduce their risk of data breaches, and ensure that their documents are destroyed in a safe and environmentally responsible way.

How do you shred my paper documents?

As a commercial document shredding services provider, Pearl Scan understands the importance of securely and confidentially shredding paper documents to protect sensitive information. Here’s how we shred your paper documents:

Collection: Our team will collect your paper documents from your premises or provide you with secure lockable containers or bags, for you to fill with your documents. We will then transport these to our secure facility.
Sorting: Once your documents arrive at our facility, we will sort them according to their type, size, and level of sensitivity. This allows us to determine the most appropriate shredding method for each type of document.
Shredding: We use industrial shredders that can shred paper documents into tiny pieces that are virtually impossible to reconstruct. We can shred documents to a range of security levels, from standard to high-security shredding and in accordance with EN BS 15713 standards.
Certification: After shredding, we provide you with a certificate of destruction that confirms your documents have been securely and confidentially shredded. This certificate can be used as evidence of compliance with data protection regulations.
Recycling: We are committed to environmental sustainability and ensure that all shredded paper is recycled in line with our ISO 14001 environmental management certification.

At Pearl Scan, we take the security and confidentiality of your paper documents seriously. Our document shredding services provide you with peace of mind that your sensitive information is being disposed of safely and securely.

Can you collect from our premises?

Certainly! At Pearl Scan, we offer a convenient and secure collection service from your premises. Our team of professionals will arrive at your location with secure and lockable containers (where needed) or collect the documents in your existing boxes, to safely transport your paper documents to our secure facility. We understand the importance of protecting your sensitive information, and our collection service provides a safe and efficient solution to ensure the secure disposal of your documents. To schedule a collection, please contact us, and we will be happy to arrange a time that suits you.

Can you shred microfiche?

Yes, at Pearl Scan, we provide secure and confidential shredding services for a range of document types, including microfiche. Microfiche is a type of microfilm that contains small images of documents on a small film. As with all document shredding services, we take the security and confidentiality of your microfiche seriously and ensure that it is disposed of safely and securely. We use industrial-grade shredders that are capable of shredding microfiche into tiny pieces, making it virtually impossible to reconstruct. Our shredding services are fully compliant with data protection regulations, so you can rest assured that your sensitive information is being disposed of in a safe and secure manner.

Do you provide certificate of destruction?

Yes, at Pearl Scan, we provide a certificate of destruction for all documents that we shred, including paper documents, microfiche, and other document types. Our certificate of destruction confirms that your documents have been securely and confidentially shredded and provides proof of compliance with data protection regulations. The certificate includes details such as the date of destruction, the type of document shredded, and the method of shredding. It also provides a unique reference number for easy reference and auditing purposes.

How do you ensure data security and confidentiality?

We take data security and confidentiality very seriously, and we adhere to the highest industry standards to ensure that your sensitive information is protected at all times. Here are some of the measures we take to ensure data security and confidentiality:

EN BS 15713: We comply with the EN BS 15713 standard for secure destruction of confidential material. This standard outlines the requirements for a secure destruction process, including the use of secure premises, vetted staff, and secure transportation.

ISO 27001: We are ISO 27001 certified, which means that we have a comprehensive information security management system (ISMS) in place. This includes policies and procedures for data security, risk management, and continuous improvement.

PCI: We are Payment Card Industry Data Security Standard (PCI DSS) compliant, which means that we meet the strict requirements for the secure processing, storage, and transmission of payment card data.

GDPR: We are compliant with the General Data Protection Regulation (GDPR), which is a European Union regulation that sets strict standards for the protection of personal data. This includes requirements for data security, data protection, and data breach notification.

ICO: We comply with the Information Commissioner’s Office (ICO) guidelines for data security and data protection. This includes registering with the ICO as a data controller and following their guidance on data protection and data breach notification.

We also ensure that our staff are fully trained and vetted, and we use secure premises and transportation to protect your sensitive information at all times. At Pearl Scan, we take every step possible to ensure that your data is secure and confidential throughout the document shredding process.