Pearl Scan will safeguard your Client File archive, help your organisation to transform to a digital workplace, reclaim your valuable office space and support your remote workers.
The provision to convert client file records held in a paper format to a digital archive will safeguard the long-term retention and retrieval of the archive. Digitising the archive will provide a securely stored, easily accessible, compliance with the records management and disaster recovery policies of the single source historic archive.
To achieve a digital archive, Pearl will securely uplift your paper files and hold them within our warehouse facility free of charge during the conversion process. Our logistics team will provide a file boxing service for any files that are loose and not within archive boxes.
Where large archives exist, we can provide a storage and digitisation solution spread over several months and support your company’s cash flow objectives, prioritising those records which are most recent or likely to be required.
Delivery of a client’s record via Pearl Scan’s Cloud portal will enable access from any suitable secure computer or mobile device from the office or home or anywhere.
In developing our process, Pearl Scan has focused on our client’s objectives and needs to ensure the scanning, indexing and associated methodology allows images to be of a high quality, optimised and enhanced to achieve higher accuracy of OCR results.
We believe our robust processes ensure the quality, accuracy, operational efficiencies and speed of our scanning is consistently high, which ultimately delivers easy to access individual client digital files.
Original paperwork scanned @ 300 dpi high-resolution black & white / colour
Bookmarked client file where categories/sub-sections exist
Optimised and enhanced single multi-page PDF-A per client file, text searchable
Storage and access of client files via Pearl Cloud with secure unique user log-on
