GP Practice Lloyd George Wallets Scanning Services
We digitise your GP Practice Lloyd George paper records into secure, searchable digital files – handled with care, delivered with high-quality scanning, and fully compliant with NHS England’s National Scanning Standard.
GP Practice Patient Notes Scanning and Digitisation
Lloyd George records are the small brown envelopes and their contents that have been used to store GP patient histories since 1911. They contain handwritten clinical notes, referral letters, test results, immunisation records and other historical health information accumulated across a patient’s lifetime. The NHS stopped issuing new Lloyd George envelopes in 2021 as part of its digital strategy. However, millions of GP practices across England, Scotland and Wales still hold physical Lloyd George records – occupying clinical space and creating a retrieval burden for practice staff.
Under the NHS Long Term Plan, GP practices and Integrated Care Boards (ICBs) are required to digitise these records and transfer them into the NHS National Document Repository. Pearl Scan supports GP practices at every stage of this process.
Our Lloyd George patient notes scanning service provides a safe and convenient solution to digitise your medical records. We offer:
Expert Handling: Our trained professionals handle your Lloyd George records with the utmost care throughout the scanning process.
High-Quality Scans: We use advanced document imaging technology to capture clear and accurate digital copies of your records.
Digital Delivery: We provide your digitised records in searchable PDF format, compliant with the NHS scanning standards.
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Collection
We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.
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Conversion
We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.
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Delivery
We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.
Expert Scanning and Digitisation of Lloyd George GP Records
Our Lloyd George Scanning Services offer tailored solutions specifically designed for General Practitioner (GP) practices, aiming to digitise and manage patient records efficiently. These services are essential in transitioning from paper-based Lloyd George envelopes, which contain historical patient records, to a digital format. This digital transformation enhances accessibility, security, and space management within GP practices.
Key Features and Benefits
- Customised Scanning Solutions: Tailored to meet the specific needs of each GP practice, ensuring that the digital conversion process aligns with their operational workflow and storage requirements.
- Secure Data Handling: Adherence to strict confidentiality and data protection regulations, ensuring patient information is securely managed and accessed only by authorised personnel.
- Compliance: Ensuring GP practices comply with legal requirements for record keeping and data protection, including the General Data Protection Regulation (GDPR).
- Access and Integration: Digital records can be easily integrated into existing Electronic Health Record (EHR) systems, providing a seamless workflow for healthcare providers.
Scanning
We specialise in high-quality document imaging for patient files in both black & white and colour formats. Our services include staple removal, document unfolding, and scanning of patient notes along with their outer envelopes, with conversions available to PDF/PDF-A and JPEG formats.
Indexing
After scanning, documents can be meticulously indexed using patient reference numbers, names, dates of birth (D.O.B.), and seamlessly categorised into the necessary file sections.
Retrieval
The scanned data can be securely stored and accessed through a range of systems, including your internal patient management system or a cloud-based platform
Confidential Shredding
Upon successfully scanning medical records and securely delivering the digital files, we provide the option for confidential shredding of the original documents, pending our clients’ consent. Our shredding services are fully accredited by ISO 15713, adhering to stringent data security and recycling standards.
Clinical System Upload
As an integral part of our medical records scanning service, we offer seamless support for uploading your newly digitized records directly into your clinical systems. Our expertise extends to compatibility with all major clinical systems, including EMIS, SystmOne, ImmJ, and CCube
Records Management
Integral to our Lloyd George records scanning service, we facilitate the seamless integration of your newly digitised records directly into your clinical systems. Our service is compatible with all major clinical systems, including EMIS, SystmOne, SharePoint, and CCube, ensuring smooth and efficient record management.
Secure Storage
Our advanced document storage facilities are meticulously designed to protect medical archive records, ensuring their preservation in a secure environment. With organised systems and strict adherence to rigorous security protocols, we provide healthcare providers a dependable solution for storing and accessing medical records efficiently.
NHS DSP Toolkit
Accredited to NHS DSP Toolkit, ISO 27001, and BS10008, ensuring the legal admissibility of scanned documents and adherence to best practices.
Fast Turnaround
Our scanning bureau is well-equipped to handle even the most demanding and time-sensitive healthcare document scanning needs
Scalability
We excel in meeting individual document scanning and data capture requirements, regardless of location, volume, or complexity involved.