Seamless Transition
Invoices can be sent to us directly by the suppliers or via a dedicated PO Box
Invoice Data Capture is a process involving the extraction of relevant information from an invoice. This can include details from the invoice header and footer, as well as line item data, such as Vendor Name, Invoice Date, Invoice Number, Net Value, Tax Amount, Gross Amount, and Line Item Description.
Your key to our efficient invoice processing service. With the power of our cutting-edge OCR processing data capture and AI machine learning technology , we seamlessly extract the crucial invoice details, from header and footer information to line items. Let us take away the tedious task of your internal and expensive manual data entry process, ensuring both cost and time-saving.
Utilising our advanced OCR technologies, our process transforms the traditionally fully manual handling of invoices into a semi-automated operation, and for invoices that are properly structured, formatted, and clearly printed, it can become a fully automated process. Our service include;
To streamline the invoice data capture process, we offer the convenience of two options for submitting invoices. You can send your paper invoices to us by post, and for electronic invoices, we have a dedicated email account. Upon receipt, we will promptly scan and download the invoices, ensuring they are ready for the data capture process.
We will upload all electronic invoices into our bespoke intelligent data capture system to extract the required data from each invoice/transaction, e.g. invoice header and footer details as well as line items
Our quality control process is an integral part of our service, ensuring that all extracted data is accurate and reliable. Our process involves a series of steps, including error checking, exception handling, and manual corrections.
After the completion of our quality control process, the extracted data and accompanying electronic invoices can be delivered to the client via various formats, including CSV, XML, SQL or integrated solutions.
Unlock hassle-free invoice processing without hefty financial commitments. Our invoice data entry service eliminates the need for costly software, along with associated training and ongoing upkeep expenses. We offer an all-inclusive, cost-efficient solution, handling the nuances of data capture and extraction, letting you concentrate on your primary business activities. Enjoy streamlined efficiency without the capital expenditure.
Unlock significant cost savings now! Eliminate the internal data entry process, manage high-volume invoice processing without increasing personnel costs, and avoid capital investment in software. With our simple ‘pay-as-you-go’ fee structure, choose the most cost-effective solution. Act now to revolutionise your invoice processing!
PDF Invoice Data Capture is our cutting-edge capture solution designed to automate the extraction of information from invoices that are in PDF format. This process involves the use of our inhouse built sophisticated algorithms and machine learning techniques to accurately identify, extract, and process data contained within PDF invoices, transforming it into a structured and usable format.
How Our Service Works:
Invoices can be sent to us directly by the suppliers or via a dedicated PO Box
We can capture and extract only the data that you need for example invoice header & foot or as well as line items data
GL coding can also be added and correctly recorded against each line item
Our cost model eliminates any capital investment in software systems, ongoing maintenance and in-house data input / AP clerks
Our methodology of double-pass invoice data capture and processing workflow delivers 100% invoice data accuracy
Our experienced team can typically on board new clients within 2 – 3 weeks of their sign off
Thanks for completing the job on time and with so much care and attention. These are our archive documents that told the Anglian Water story from over 40 years ago; it was really important that they were scanned well and returned to us in the same condition. Pearl kept me up to date with progress of the project and return dates.
Anglian Water Services
The process from start (requesting a quote) to finish (receiving the deliverables) with Pearl Scan Solutions was a quick and efficient process. Grateful that we were kept updated with the progress. In addition, as we were unsure of our initial requirements they were able to talk through the options and assist in ensuring we weren't going to end up paying more than we needed to! Great service, that we'll certainly use again.
Digital Barriers services Ltd
After we were let down by our previous supplier Pearl took over our project quickly and efficiently. They were a great team to work with, and deadlines were always met and even exceeded! Pearl are always professional and all of the data provided was to a high quality. We look forward to working with them again in the future.
Event Marketing Solutions