Seamless Transition
Invoices can be sent directly by your suppliers, via a dedicated PO Box, or an email, whichever fits your setup.
Invoice Data Capture Services for UK Businesses
Manual invoice entry costs time and invites errors. Our invoice data capture service extracts supplier details, line items and VAT from every invoice, then delivers clean, structured data straight into your accounting or ERP system. No software to install, no data to key in by hand.
What Invoice Data Capture Involves
Invoice data capture is the process of extracting key information, supplier names, invoice numbers, dates, line items and VAT, from your invoices and turning it into structured digital data. Whether your invoices arrive by post, email or PDF, we handle the extraction, validate every field, and deliver data you can trust.
Our Invoice Data Capture Services
OCR Invoice Data Extraction
We extract header, footer and line-item data from paper, scanned and digital invoices, regardless of format or layout.
PDF Invoice Data Capture
Structured and unstructured PDF invoices are firstly processed, then data is extracted to CSV, or XML etc. format.
Bulk Invoice Scanning
We can collect and capture large volumes at our secure UK facility. For scanning-only projects without data extraction, see our Invoice Scanning service.
System Upload
Captured data is delivered ready for Sage, Xero, QuickBooks, Microsoft Dynamics, SAP, Oracle and other leading systems.
Quality Assurance
Every record passes automated validation and manual review, for a consistent 99.9% accuracy rate before delivery.
Other Documents
Beyond invoices, we also capture purchase orders, remittance advices, credit notes and delivery documentation.
How It Works
Submit Invoices
Send paper invoices by post, or upload digital files by email, FTP or our client portal.
Data Extraction
We capture and extract all required data points as per your bespoke requirements.
QA & Validation
Extracted data is checked against validation rules and manually reviewed for exceptions.
Data Delivery
Clean, structured data is delivered in your preferred format, ready to import.
Free Your Team From Manual Invoice Entry Outsource your invoice data entry and put your team's time to better use.
Industries We Serve
Pharmaceuticals, Healthcare & NHS: Procurement invoice processing for NHS trusts, private hospitals and healthcare providers.
Construction & Property: Sub-contractor invoice capture, CIS documentation and purchase order processing.
Manufacturing & Supply Chain: High-volume supplier invoice digitisation and ERP data integration.
Retail & Wholesale: Bulk invoice processing for multi-site retail groups and distribution businesses.
Legal & Professional Services: Disbursement invoice capture and matter cost data extraction.
Logistics & Transport: Freight invoice and haulage document digitisation.
Public Sector & Local Government: Compliant invoice data capture for councils and public bodies.
Education & Universities: Centralised invoice processing for multi-campus universities and colleges.
How Our Invoice Data Capture Service Works for You
Data Flexibility
We capture exactly the fields you need, whether that’s just header and footer data, or full line-item detail.
GL Coding
GL coding can be added and recorded against each line item, if your accounts process needs it.
Zero Capital
No in-house OCR or AP software to buy or maintain. Send us your invoices, receive clean data
Transparent Pricing
Pay-per-invoice pricing, no hidden fees, no long-term contracts, no minimum volume.
Fast On-boarding
New clients are typically onboarded within 1 to 2 weeks of sign-off.
Let Your Suppliers Send Invoices Straight to Us Email or post, processed fast at our bureau, for far less than the cost of handling it in-house.