Intelligent Invoice Data Capture Services for UK Businesses

We process all invoice types and formats, including paper invoices (posted to our UK facility), scanned image files (TIFF, JPEG, PNG), PDF invoices, email attachments, electronic invoices and EDI documents. Our intelligent OCR system handles virtually any invoice template or layout, from structured supplier invoices to handwritten purchase orders, making our service suitable for all sectors across the UK.

Our invoice data capture service can extract any combination of fields, including: supplier name and address, invoice number, invoice date, due date, purchase order reference, line-item descriptions, quantities and unit prices, net amounts, VAT amounts, gross totals, payment terms, bank details and any custom fields your business requires. Line-item detail capture is available for all invoice types processed.

We consistently achieve a 99.9% data accuracy rate across all invoice types. This is achieved through our dual-stage process — AI-powered OCR extraction followed by a rigorous human quality assurance review. For invoices with unusual layouts, poor print quality or handwritten content, our experienced team manually validates and corrects extracted data before delivery.

Our standard turnaround for invoice data capture is within 24 hours of receipt. For time-sensitive accounts payable requirements, we offer an express 4-hour turnaround service. For large-volume batches, a bespoke schedule is agreed with your dedicated account manager to align with your payment cycle and ERP import schedules.

Yes. All invoice data processed through our service is handled in full compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Our secure processing facility is based entirely in the United Kingdom. All data transfers are encrypted, and we operate under a formal Data Processing Agreement (DPA) with each client. Financial and personal data captured from invoices is never shared with third parties.

We deliver captured invoice data in any format your accounting or ERP system requires — including CSV, Excel (XLSX), XML, JSON and EDIFACT. We can also configure direct data feeds or API integrations for clients using Sage, Xero, QuickBooks, SAP, Oracle, Microsoft Dynamics and other UK-popular financial management platforms.

Absolutely. There is no minimum invoice volume requirement to use our service. We work with sole traders, SMEs, growing mid-market businesses and large enterprises throughout England, Scotland, Wales and Northern Ireland. Our pay-as-you-go pricing model ensures that small businesses in cities such as Leeds, Bristol, Glasgow and Cardiff receive the same professional-grade service as our larger corporate clients — without fixed monthly commitments.

Yes – we offer a completely free, no-obligation sample processing service. Simply send us a batch of up to 50 invoices and we will return the captured data at no charge. This gives you the opportunity to assess our accuracy, turnaround time and output format before making any commitment. Contact our team today to arrange your free invoice data capture trial.

Yes, we provide invoice scanning and data capture services to businesses nationwide, with collection, postal and digital submission options available throughout Great Britain and Northern Ireland including, London & Greater London, Manchester, Birmingham, Leeds, Glasgow, Edinburgh, Bristol, Sheffield, Liverpool,
Cardiff & South Wales, Newcastle upon Tyne, Nottingham, Leicester, Belfast & Northern Ireland, Southampton, Reading & Thames Valley, South East England, East Midlands, West Midlands, Yorkshire & Humber, North West England, North East England, East of England, South West England, Scottish Highlands and Aberdeen.
Paper invoices accepted by secure post nationwide · Digital invoices processed remotely from anywhere in the UK.