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Form Data Capture

Depending on the content types, we use either manual or automated data entry processes to record the responsive data from any types of forms, questionnaires and surveys into Microsoft Excel, CSV, XML or SPSS formats.

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Our forms and surveys scanning bureau offers the most cost effective, flexible and scalable solution for both small and large clients alike.

Whether you have a couple of hundred surveys to scan, or tens of thousands which need scanning, our form scanning and capture department can supply the data in any industry standard file formats such as PDF for scanned images and CSV, Excel, XML and Database, etc. for the captured and extracted data from forms.

Scalable and cost-effective form data capture solutions

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Nationwide document scanning services


Our document scanning collection service covers the UK and Europe using our own unmarked fully tracked fleet of vehicles for added security.

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Fast Turnaround

With the capacity to digitise around 10 million images per month, we can accommodate urgent and demanding document scanning requirements.

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We can fulfil any document scanning requirements – we provide services to any required volumes, complexity involved and to any location.

Comments from our clients

Pearl Scan were a godsend. we needed a few thousand surveys digitised and they didn't let us down. Their service was easy to use and the quality of the work was excellent. We will definitely be using them for all our future surveying needs and will be recommending them to our partners.

Institute for Strategic Dialogue

Data capture from questionnaires to Excel format - They were a great team to work with, and deadlines were always met and even exceeded! Pearl are always professional and all of the data provided was to a high quality.

Event Marketing Solutions

Data captured from microchipping forms onto Excel spreadsheet - We were delighted with the professionalism of Pearl Scan and the speed of the job. The communication with them throughout the project was excellent and we would definitely use them again.

Dog’s Trust

Advantages of using Pearl Scan

Avoid Capital Investment

Our services eliminate any capital investment that you may need to make to acquire new scanners and software.

Save time

Capture services can help to save time by reducing the need for manual data entry.

Accurate results

Our scanning services ensures accuracy throughout the whole process and eliminates mistakes.

Decade of experience

Our scanning and data capture bureau has over a decade of experience in capturing and gathering data from variety of customer feedback and evaluation forms.

Advanced technology

We use the most advanced automated technology coupled with rigorous quality control procedures to capture data from forms, surveys and questionnaires to deliver highly accurate data.

Scalable solutions

Our bureau allows you to scan high volumes of forms and surveys, meaning our clients can scale up and down as required.

Eliminates training needs

The services eliminate the need to train internal staff or hire new staff members.

Complimentary services

As well as scanning and data capture services, Pearl Scan also provides complete planning, re-design, printing and distribution services throughout UK and Europe.

Statistical analysis

Once the data has been captured, if required, our bureau can create a statistical analysis report in order to help you understand the findings.

The process in detail...

  • It all starts with putting together a rough draft of the questionnaire, survey form or an exam paper. Once this has been drawn up, the next stage is to design the form in the most user and computer friendly format.
  • If the form has been already been designed, we can review it for you from the scanning and automated data capture point of view to ensure that it meets the technical guidelines. However, if you would like our data capture team to design the form for you, we have an experienced in-house team who can work with you to put together some design ideas based on your requirements.
  • Once the design of the form has been approved, it would require printing if being distributed as paper or distribution via an electronic system – we can help with both methods.
  • Once the surveys, questionnaires or exam papers have been completed by the recipients, these can be delivered to our scanning and data capture bureau or these can be collected from the required location (s)
  • Once received, we will capture and extract the data using our sophisticated OCR, ICR, OMR, Barcode and data input technologies.
  • The data will then be extracted and supplied in your required file format such Excel, CSV and SPSS etc.
  • The originals can be returned, stored securely for the required period or shredded to the BSI standards.

Contact Us

For scalable and cost-effective form data capture solutions, contact us today!

Get A Free Quote

Scalable and cost-effective form data capture solutions CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM

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