Form Data Capture
Our Form Data Capture Service is designed to help organisations efficiently and accurately capture data from a variety of forms, including medical forms, surveys, questionnaires and more.
Form Data Capture Services
Our service utilises advanced technology and skilled human expertise to capture data from forms in a range of formats, including paper, electronic, and online forms. We offer customised solutions to meet the specific needs of each client, ensuring that all necessary data is captured accurately and completely.
Our Form Data Capture Service includes the following key features:
- High-Quality Scanning: We use high-quality scanners to ensure that all data is captured accurately and clearly, regardless of the format or quality of the original form.
- Advanced Data Capture Technology: We utilise advanced technology, including Optical Character Recognition (OCR) and Intelligent Character Recognition (ICR), to capture data from forms accurately and efficiently.
- Customisable Solutions: We can create customised solutions to meet the specific needs of each organisation, ensuring that all necessary data is captured accurately and completely.
- Quality Control: We have a rigorous quality control process in place to ensure that all captured data is accurate and complete, and we provide regular progress updates to keep our clients informed throughout the project.
By using our Form Data Capture Service, our customers can streamline their data capture processes, improve efficiency, and reduce the risk of errors.
Survey Form
Surveys form scanning and capture services can provide valuable insights into the attitudes, behaviours, and preferences of a target audience, and help inform decision-making and improve processes.
Questionnaire Form
Our Questionnaire form scanning service helps to gather structured data and opinions in a standardised manner, and are used to collect data about a range of topics such as customer satisfaction, market research, health status, and more.
Medical Form
Our medical form data capture service is an important tool for collecting patient data in healthcare settings. They can include a range of information such as patient medical history, symptoms, and vital signs.
Customer Feedback
Customer feedback form scanning services can help our customers to identify areas for improvement, understand customer preferences and behaviour, and make data-driven decisions to improve customer satisfaction.
Market Research
The data from these forms is used to gather data from a target audience about a product, service, or industry. They can include questions about customer preferences, buying habits, and attitudes towards a particular brand or product.
Gift Aid
Gift Aid forms are used to collect information from donors who are eligible to add Gift Aid to their donations to a charity or non-profit organisation. The forms allow the charity to reclaim tax on the donations made by the donor.
Our form scanning and capture department can handle any volume of forms, and provide data in various industry-standard file formats such as PDF, CSV, Excel, XML, and Database, etc.
Here is a step-by-step guide to our form data capture service:
Our form data capture service involves the following step-by-step process:
- Drafting and Design: We can work with you to create a user-friendly design for your survey, questionnaire, or exam paper. If you already have a design, we can review it to ensure it meets our technical guidelines.
- Printing and Distribution: We can handle printing and distribution of the forms, whether in paper or electronic format.
- Data Capture: Completed forms are delivered to our scanning and data capture bureau or collected from a specified location. We use advanced technologies such as OCR, ICR, OMR, and barcode scanning to capture and extract the data accurately.
- Data Extraction: Extracted data is supplied in the format of your choice, such as Excel, CSV, or SPSS.
- Secure Storage or Destruction: We can securely store the original forms for the required period or shred them to BSI standards.
With our comprehensive form data capture service, you can streamline your data collection process and benefit from accurate and reliable data for your business.
We understand the importance of accurate data capture from forms. To ensure the highest levels of accuracy, we use a combination of advanced technology and skilled human expertise.
Here are some of the ways we ensure form data capture accuracy:
Advanced Data Capture Technology: We use advanced data capture technology, including Optical Character Recognition (OCR) and Intelligent Character Recognition (ICR), to accurately capture data from forms.
Customised Solutions: We create customised solutions tailored to meet the specific needs of each client, ensuring that all necessary data is captured accurately and completely.
Quality Control: We have a rigorous quality control process in place to ensure that all captured data is accurate and complete, including error checking, exception handling, and manual corrections.
Skilled Data Entry Operators: Our skilled data entry operators are trained to handle even the most complex forms, ensuring that all data is captured accurately and completely.
Regular Progress Updates: We provide regular progress updates to our clients throughout the project, ensuring that they are kept informed of our progress and can provide feedback or make corrections as necessary.
By using a combination of these methods, we ensure the highest levels of form data capture accuracy, providing our clients with the data they need to make informed decisions and improve their business processes.
How Do We Ensure Data Confidentiality?
At Pearl Scan, we understand how important data confidentiality is, especially when it comes to handling sensitive information like medical records, financial documents, and personal data. That’s why we take every possible step to ensure that your data is kept confidential and secure.
We operate from secure facilities that are monitored and protected by advanced security systems, and our staff are highly trained in handling confidential and sensitive data. We also sign non-disclosure agreements with all of our clients to guarantee the protection of their confidential data.
When transferring data, we use secure methods such as encrypted file transfer and secure cloud storage to ensure that your data remains protected throughout the process. We also ensure that all data is securely disposed of once the project is complete, either through secure shredding or by returning the physical copies to our clients.
We are fully compliant with data protection regulations, including GDPR, and take all necessary measures to ensure the protection of your data. With our commitment to data confidentiality, you can trust Pearl Scan to handle your sensitive information with the utmost care and security.
Free Consultation
We offer complimentary consultation services to thoroughly assess your form design, in order to enhance user response rates and facilitate form data capture automation.
Form Design
We have the expertise to assess your existing form design or propose a new one that aligns with your brand identity. Our goal is to enhance user response and data accuracy by restructuring the form and creating a more intuitive layout.
Printing
With our bulk printing service, you can save valuable time and money, while ensuring that all categorisation and personalisation are executed with maximum efficiency and accuracy.
Fulfilment
Our form fulfilment service provides a comprehensive solution to the complex task of assembling and delivering forms to their intended recipients. Our services are designed to save you valuable time and resources, particularly when dealing with large volumes of forms or complicated distribution requirements.
Pearl Scan were a godsend. we needed a few thousand surveys digitised and they didn't let us down. Their service was easy to use and the quality of the work was excellent. We will definitely be using them for all our future surveying needs and will be recommending them to our partners.
Institute for Strategic Dialogue
Data capture from questionnaires to Excel format - They were a great team to work with, and deadlines were always met and even exceeded! Pearl are always professional and all of the data provided was to a high quality.
Event Marketing Solutions
Data captured from microchipping forms onto Excel spreadsheet - We were delighted with the professionalism of Pearl Scan and the speed of the job. The communication with them throughout the project was excellent and we would definitely use them again.
Dog’s Trust
Nationwide
We offer form collection services across the UK and Europe, using our own unmarked and fully tracked fleet of vehicles to ensure maximum security.
Fast Turnaround
We have the capacity to digitise large volumes of documents to accommodate urgent and demanding scanning requirements.
Scalability
We can meet any form scanning and data capture requirement, no matter the volume, complexity, or location.
Avoid Capital Investment
Our services eliminate any capital investment that you may need to make to acquire new scanners and software.
Save time
Our automated form data capture services can help to save time by reducing the need for manual data entry.
Accurate results
Our quality assured process ensures data integrity and accuracy throughout the whole process and eliminates errors.
Experience
With over 20 years of experience, we have successfully delivered data capture projects to some of the world’s most renowned organisations
Advanced technology
Using state-of-the-art automated technology, we capture data from forms with unparalleled accuracy. Our sophisticated software, coupled with advanced scanning equipment, ensures that data is captured and processed quickly and efficiently.
Scalable solutions
Our bureau allows you to scan high volumes of forms and surveys, meaning our clients can scale up and down as required.
Eliminates training needs
The services eliminate the need to train internal staff or hire new staff members.
Complimentary services
As well as scanning and data capture services, Pearl Scan also provides complete planning, re-design, printing and distribution services throughout UK and Europe.
Statistical analysis
Once the data has been captured, if required, our bureau can create a statistical analysis report in order to help you understand the findings.