PearlScan

Legal Document Scanning

We provide document scanning and OCR services to lawyers, paralegals and law firms. Our law scanning solutions always put data security first.

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Document Scanning for Lawyers & Paralegals

Client files? Disclosure documents? Witness statements? Pearl Scan offers a confidential and professional legal document scanning service. Whether it's a one-off scan or an ongoing project, we've got you and your team covered.

Legal Document OCR

If you're a lawyer, document scanning is the last thing you need on your mind. Don't waste time and resources by manually inputting data. Our state-of-the-art Optical Character Recognition technology is accurate and passes rigorous quality control.

data capture for businesses

Collection

We can supply secure locked containers to collect your legal documents from anywhere in the UK and Europe. If you like, we’ll return the originals back upon completion.

Scanning

Our team will scan and OCR the legal documents to any digital format you need. These include converting legal documents to PDF, TIFF or JPEG.

Indexation of documents icon.

Indexation

To help you access your data once we’ve used OCR on the legal documents, we can also index them for you. You might want them sorted by case, client or any other index you can think of.

Delivery

To make sure your data is as secure as we can make it, we’ll encrypt your legal documents using powerful keys. When it’s all said and done, you can receive your data through a CD, USB or protected download link.

Digitise your legal documents with OCR CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW

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Compliance

We cater for legal admissibility and GDPR requirements and are certified to ISO 9001, ISo 27001, ISO 14001, PCI, ICO and Cyber Essentials standards.

Scalability

Our legal document scanning department can fulfil digitisation projects of any scope and, if needed, we can easily scale up to accommodate unplanned changes and requirements.

Quick Turnaround

We fully understand how valuable time is – our legal document scanning bureau can fulfil file digitisation projects with the most demanding turnaround and complexity requirements.

Bespoke Scanning Solutions

Consultation – We know that every lawyer and law firm has document scanning requirements. These vary for everyone, so we always consider your unique budgetary and time limitations before we start.

Packing Assistance – If you need any help in packing and safely removing the documents from the cabinets, drawers, etc. we can help.We can also provide boxes, lockable containers and security tags to securely prepare the legal files for transportation.

Quality Checks – once we complete document scanning, every files passes through rigorous quality checks to ensure the highest possible image quality and data accuracy.

Additional Services

Documents scanning service

Document Management

To further improve document management practices and in turn enhance document access and retrieval, we offer bespoke digital document management applications – Halogen and Pearl Cloud.

OCR processing

OCR Processing

OCR processing can be applied to scanned legal documents to turn those into searchable and fully editable digital files, providing great flexibility and improved document management efficiencies.

Secure Shredding

Upon completion of the digitisation process we can confidentially shred your original legal files. We are accredited to BS EN ISO 15713 and recycling association standards

Trusted and secure legal document scanning services CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW

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Reasons to Digitise Your Legal Documents

Security

Physical documents are prone to be lost, stolen or damaged – digitising legal files will prevent that, as digital archives are a much safer option.

Saving Space

Boxes filled with paper documents take up considerable amounts of valuable space, which can be reclaimed by using OCR on the legal documents.

Easy Access

Conveniently indexed legal documents will provide the option to promptly retrieve, access and share required files at any given time.

Cost effective scanning services

Saving Costs

There are many costs that come with maintaining paper documents. These include printing, photocopying and postage, all of which can be negated using OCR.

What Our Customers Say About Us

Pearl provided an efficient and reliable service, from quotation to service delivery. The work was returned in an accurate format and in a timely manner. Very satisfied and would use again.

Fortius Clinic

You have done a fantastic job and I can't believe all of those 8 lever arch files have been condensed into that tiny USB. Thanks very much for all your help and I will definitely be in touch if we need any more scanning done in the future.

AI Film

The process from start (requesting a quote) to finish (receiving the deliverables) with Pearl Scan Solutions was a quick and efficient process. Grateful that we were kept updated with the progress. In addition, as we were unsure of our initial requirements they were able to talk through the options and assist in ensuring we weren't going to end up paying more than we needed to! Great service, that we'll certainly use again.

Digital Barriers Services Ltd

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.

Documents

We can scan your documents such as Invoices, Employee Files, Client Files, O&M manuals etc. and convert these to digital files such PDF, PDF Searchable, TIFF or JPEG etc.

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Books

Using our specialist book scanners we can scan modern, old, out of print books, magazines, journals and manuscripts to PDF, Word, Kindle etc. formats

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OCR Conversion

Convert your documents to fully editable Microsoft Word or Excel formats or text searchable PDF files. We use the latest in the OCR technology for accurate recognition of text.

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Microfiche and Microfilm

All types of microfiche and microfilms are scanned and converted to digital files such TIFF, PDF and PDF Searchable. The digital files can be supplied on a CD, USB or via FTP.

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Surveys

Accurate data capture from any types of form, survey, questionnaire, invoice, etc. to the any required file format such as CSV, Microsoft Excel, XML and SPSS.

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Aperture cards

Technical drawings stored on aperture card film are scanned using specialist scanners and converted to digital files of your choice such as TIFF, PDF or JPEG as well as DWG or DXF.

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X-rays

Specialist high resolution scanners are used to scan and convert both medical and non-medical X-rays to digital image formats such as PDF, JPEG or DICOM. Nationwide service with fast turn around.

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Business cards

Fast and accurate scanning and data capture service of business cards to Microsoft Excel, Outlook, CSV, XML etc. formats.

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Photos, Negatives

Convert your printed photos, paintings, posters etc, to high quality digital files with our photo scanning service.

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CAD Drafting and Conversion

Accurate and fast CAD conversion from paper or digital image to fully editable CAD file. All types of drawings such as architectural, electrical and mechanical are converted to .dwg or .dxf formats.

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Large Format

Whether computer printed, hand-drawn, old or fragile technical drawings or building plans , we scan and convert these to high quality digital images such as TIFF, PDF, JPEG as well as CAD formats.

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Heritage Scanning and Digitisation

This expert process follows the standard digitisation scanning process and involves post-scan image processing in order to uplift any lost or faint information.

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Archive Digitisation

Free up your office space by having your archived files scanned and converted to digital archive and gain further benefits of secure backup and easy access.

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Bulk Scanning

High volume bulk document scanning and conversion to digital files with the capacity to scan millions of documents per month and offering fast turn around for urgent projects.

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Scan On Demand

Store your boxes with us and instead of recalling phycial box or a file, we will retrieve the required file, scan and deliver it to you electronically via our secure system.

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Document Scanning Manchester

Our document scanning and management services in Manchester can revolutionise your business.

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Document Scanning London

Our tailored document scanning, data capture and digital storage & archiving services for organisations in London to help with office space, cost saving and efficient document storage & access.

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Invoices Data Capture

Our automated invoice data capture solution provides cost-effectiveness and improves accounts payable processes.

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Automated Data Capture

Using advanced OCR, ICR, OMR and Barcode technology we can scan and capture machine printed, handwritten and check boxes from all types of forms such surveys, questionnaires, patient forms, exam papers and medical forms etc.

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Survey Data Capture

Using the latest data capture technology, we can scan and capture all types of market research surveys such as such as customer & staff feedback surveys, medical & educational surveys and product & service related surveys.

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Medical Research Forms

Secure and confidential data capture service of all types of medical and clinical forms to digital formats such as CSV and Excel etc.

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Data Entry Services

We can capture the required data from any type of documents and forms by using a combination of our in-house developed processes and experienced data entry staff.

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Transcription Services

We help businesses to understand vital information, and audio data can sometimes be tricky to analyse. Pearl Scan offers transcription services for interviews, market studies, medical research, legal cases and more.

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Pearl Cloud

We tailor the Pearl Cloud platform to meet our customers’ requirements, allowing them to retrieve documents quickly and easily. We can provide training online, but with such a user friendly interface, we’re certain you’ll be up and running in no time.

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Halogen

Halogen comes in both Local and Cloud versions, providing flexible and scalable options to SMEs and large corporations with multiple offices and remote working.

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Digital Mailroom

Our digital mailroom services are offered to organisations throughout the UK including Manchester, London and Birmingham.

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Document Storage

We guarantee that your documents and media will be safely and securely stored and accurately catalogued.

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Paperless Office

Though systems continue to improve all the time, we are now in a position where we have come to rely on computer systems as much as we do paper.

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Secure Shredding

Our secure and confidential document shredding services offer low cost disposal of your paper documents and confidential information provided nationwide to our Customers.

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Scan to SharePoint

As a leading document scanning services provider, Pearl Scan has worked with variety of documents which were stored and managed in customer’s SharePoint systems.

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Scan to e-Archive

Our Scan to Archive model creates an exact digital copy of the original file and index the digital file by the file label.

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Store to Scan

Our Store to Scan model has revolutionised the way an organisation store and archive their documents.

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PSI Capture

The PSI:Capture application boosts the capabilities of any scanning device, making it compatible with any of our 50 supported back-end Enterprise Content Management or Document Management Systems.

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E-bible

Documents can be accessed easily through an easy to use menu or by using a keyword search powerful search capabilities using fully text searchable documents offers quick access and is useful for document cross referencing.

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Accounts Payable Automation Service

Pearl AP is an accounts payable solution that manages documents that drive AP processes and maximise the benefits of fast, efficient and precise document invoice processing.

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Invoice Scanning

Monthly, annually or one-off scanning of all types of purchase invoices from suppliers including statements, summary reports and expenses to PDF format, SharePoint, SAP, ERP systems or our complimentry easy to use Halogen or Pearl Cloud system.

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HR Document Management

The scanning of employee files enable HR departments to have instant access to documents when needed as well as it makes a lot easier to manage their GDPR compliance.

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Legal Document Scanning

Our legal scanning services and legal document management solutions have become extremely popular with law firms throughout the country.

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Education Sector Scanning

Secure, confidential education sector scanning service and accurate data capture from student & staff files, exam papers, surveys, and microfiche.

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Medical Records Scanning

Our medical records scanning service has helped thousands of NHS hospitals, GP surgeries, private medical trusts and dental surgeries to improve their patient record keeping.

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Proof of Delivery

Digitising your proof of delivery forms saves time, money and improves efficiency.

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Planning and Building Control

Pearl Scan can digitise microfiche using high speed and high resolution microfiche scanners, turning around projects quickly and often ahead of the market

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Aerospace Document Management

Having a digital paperless system not only safeguards your legally binding records and documents, it also makes the business much more efficient.

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Contact us today

Our team of experts is aways on-hand to help assist you with any query, regardless of complexity. The advice we give is completely tailored to you and your needs, and any quotations made are completely free & no obligation...

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