It’s not difficult to imagine why most law firms pay fees to store roomfuls of paper files. Choosing to scan, store and manage these documents digitally reduces the need to pay for the physical storage, while having instant access to documents from a digital filing system.
Pearl Scan Legal, a dedicated department of Pearl Scan aimed at providing professional document scanning services to the legal sector. In recent years, our legal document scanning services have become extremely popular with law firms in the UK due to our quick turn around and competitive pricing model. Choosing to outsource the scanning of the documents to us, law firms can streamline their workload, improve operational efficiency and save considerable amount of time and money.
Here are few examples of our typical legal document scanning service;
We can collect your files or boxes from your offices anywhere in the mainland UK on the same or next day. If required, we can also supply our secure locked boxes.
To ensure smooth scanning process takes place, we remove staples, paper clips and binding where necessary, before scanning the files.
We use latest scanners to convert paper documents to digital files, the scanned documents can be supplied to you as PDF, PDF Searchable or TIFF among others.
Scanned documents can be OCR’d to text searchable PDF files, making document searches easy and flexible. The OCR data can also be extracted and supplied as CSV, XML or in a database format.
The indexation of documents can be carried out at a folder, section/divider or a document level, for example;
To ensure high accuracy and quality service, rigorous quality control checks are applied to all scanned documents and captured data. Our legal document scanning services have been certified to the following standards;
With our legal document scanning service, the scanned data is encrypted and supplied on a suitable storage medium such as a CD, USB, FTP transfer. We have a high-speed dedicated internet service allowing large data files to be transferred in short time-frame.
Upon successful delivery and approval of scanned files, the paper files can be securely shredded upon our client’s request.
If you do have an existing document management system, we can supply our very own Halogen or Pearl Cloud system. Both systems are optional and designed for easy management of document storage, retrieval, confidentiality and security.
The system have been designed with simplicity in mind to eliminate the need of complex installation of software, training and ongoing running cost.
As well as our regular legal document scanning services, we also offer an innovative scan-on-demand service for files which are classified as archived and require very little access. So instead of scanning them all at once, these can be stored and scanned when required on demand bases, making the transition to digital archive with low cost option.
In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.