PearlScan

We provide tailored document scanning services to law firms in the legal sector. Our scanning solutions are designed around paramount importance to data security and compliance.

Legal Document Scanning and Digitisation

We are a trusted legal document scanning services provider, with extensive knowledge and experience in providing bespoke digitisation solutions. At Pearl Scan, data security is one of our top priorities, when scanning legal documents, such as client files, case files, disclosure documents, witness statements, property documents and indictments etc.

Our flexible infrastructure allows us to provide scanning services for any volume, whether you are looking to scan and convert several filling cabinets of documents to PDF or require scanning and digitisation of huge backlog of various legal files.

Collection

We can supply secure lockable containers and safely collect your documents from anywhere within the UK and Europe and, if required, return the originals back upon completion.

Scanning

Our experienced team will scan and convert the legal documents to any required digital format, such as PDF, PDF Searchable, TIFF and Jpeg, etc. ensuring optimum image quality.

Indexation of documents icon.

Indexation

For improved document access and retrieval, the digital images of legal documents can be conveniently indexed at a folder, section or document level, according to individual needs.

Delivery

While ensuring maximum data security, the scanned digital documents will be encrypted and supplied via medium of client’s choice, such as CD, USB or a secure downloadable link.

Document digitisation significantly improves day to day workflow CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW

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Compliance

We cater for legal admissibility and GDPR requirements and are certified to ISO 9001, ISo 27001, ISO 14001, PCI, ICO and Cyber Essentials standards, ensuring complete data security and confidentiality.

Scalability

Our legal document scanning department can fulfil digitisation requirements of any scope and, if needed, we can easily scale up to accommodate any unplanned changes and requirements.

Quick Turnaround

We fully understand how valuable time is – our legal document scanning bureau can fulfil file digitisation projects with the most demanding turnaround and complexity requirements.

Bespoke Scanning Solutions

Consultation We understand that every organisation has varying requirements, budgetary and time limitations and other factors to consider before digitisation. Our experienced consultants will consider all of the variables and provide a bespoke solution to most optimally fit your individual legal document scanning needs.

Packing Assistance – If you require any help in packing and safely removing the documents from the cabinets, drawers, etc. we can help. Additionally, we can provide boxes, lockable containers and security tags to securely prepare the legal files for transportation.

Quality Checks – upon completion of document scanning, every files passes through rigorous quality checks to ensure the highest possible image quality and data accuracy.

Additional Services

Documents scanning service

Document Management

To further improve document management practices and in turn enhance document access and retrieval, we offer bespoke digital document management applications – Halogen and Pearl Cloud.

OCR processing

OCR Processing

OCR processing can be applied to scanned legal documents to turn those into searchable and fully editable digital files, providing great flexibility and improved document management efficiencies.

Secure Shredding

Upon completion of the digitisation process we can confidentially shred your original legal files. We are accredited to BS EN ISO 15713 and recycling association standards

Trusted and secure scanning services CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW

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Reasons to Digitise Your Legal Documents

Security

Physical documents are prone to be lost, stolen or damaged – digitising the files will prevent that, as digital archive is a much safer alternative.

Saving Space

Boxes filled with paper documents take up considerable amounts of valuable space, which can be reclaimed by digitising the legal documents.

Easy Access

Conveniently indexed legal documents will provide the option to promptly retrieve, access and share required files at any given time.

Cost effective scanning services

Saving Costs

There are various costs associated with maintenance of paper documents, such as printing, photocopying and postage etc. which can be negated.

What Our Customers Say About Us

Pearl provided an efficient and reliable service, from quotation to service delivery. The work was returned in an accurate format and in a timely manner. Very satisfied and would use again.

Fortius Clinic

You have done a fantastic job and I can't believe all of those 8 lever arch files have been condensed into that tiny USB. Thanks very much for all your help and I will definitely be in touch if we need any more scanning done in the future.

AI Film

The process from start (requesting a quote) to finish (receiving the deliverables) with Pearl Scan Solutions was a quick and efficient process. Grateful that we were kept updated with the progress. In addition, as we were unsure of our initial requirements they were able to talk through the options and assist in ensuring we weren't going to end up paying more than we needed to! Great service, that we'll certainly use again.

Digital Barriers Services Ltd


Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.