Legal Document Scanning

We offer secure and accurate document scanning and Optical Character Recognition services to lawyers, paralegals and law firms across the UK, helping them save time and storage costs.

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Document Scanning for Lawyers & Paralegals

Securely storing legal paperwork is crucial for law firms and solicitors - but it can take up valuable office space and precious employee time. By digitising sensitive records such as client files, disclosure agreements and witness statements, and accurately indexing and archiving the data contained within, we can help legal practices across the UK work more efficiently.

Accurate and easy indexing with legal document OCR

We use the latest scanning equipment and Optical Character Recognition technology to accurately capture the sensitive data contained within your legal documents. Once digitised, it can be organised in a way that suits your firm’s needs, letting you quickly and easily search your files by client name, case number or any other reference point you regularly use.

What type of legal documents can we scan?

Our bulk scanning service is perfect for any type of paper-based legal document you have. Contracts, deeds, wills, employee agreements and business plans are among the most common types of legal documents that we work with, alongside meeting minutes, non disclosure agreements and privacy policies. Our scanning and archiving service caters to projects of any size, with one-off scanning and on-going coverage options also available

Your legal data delivered your way

Once captured, we’ll work together to ensure your data is delivered in a format that suits you. While PDFs or searchable PDFs are the most common export option, we can also deliver legal documents as easy-to-store images such as TIFF or JPEG. Alternatively, our online storage system Pearl Cloud lets you securely access your data at the click of a button, regardless of location, while our document management system Halogen lets you host your own data and is built around your indexing needs.

How it works _{Our legal document scanning and archiving service puts you in control of your data.}

Collection

After consulting with a member of our friendly and informative team, we can collect your legal documents from anywhere in the UK/Europe via secure locked containers. Need assistance with packaging your documents? Just let us know and we’ll be happy to help.

Scanning

After removing any staples, bindings or unwanted items, we’ll start the scanning process and export your files into your pre-determined digital format. From PDF, TIFF to JPEG, the choice is yours and you’re in control.

Indexation

We can index your legal documents in a way that suits your workflow, sorting them by case title, client name or any other reference term that you frequently use in your day-to-day schedule.

Delivery

With scanning and indexing complete, we’ll encrypt your legal documents to ensure their security before returning them to you via USB drive, CD, protected download link or our in-house Pearl Cloud or Halogen storage systems.

Digitise your legal documents with OCR _{CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW}

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Scanning with security at its core

We’ve spent almost twenty years working with legal firms, solicitors and law practices across the UK and understand how important data security and compliance is. That’s why our team of scanning professionals are highly trained and vetted, dedicated to delivering a service that’s GDPR compliant and accredited to ISO 9001, ISO 27001, ISO 14001, PCI, ICO and Cyber Essentials security standards. Our building is equipped with CCTV and monitored 24 hours a day, seven days a week so you can rest easy knowing your documents are secure.

Why should you scan your legal documents?

It’s no secret that law firms contain a wealth of paperwork which regularly needs to be referenced, amended and securely stored for compliance reasons. With office space at a premium, holding onto physical legal documents can be costly, while manually editing or uploading them to electronic formats can result in human errors that could have disastrous consequences. Legal document scanning can help legal practices boost accuracy, save money and access key information quickly and easily, no matter where they are in the world.

Reasons to Digitise Your Legal Documents

Security

Physical documents are prone to be lost, stolen or damaged – digitising legal files will prevent that, as digital archives are a much safer option.

Saving Space

Boxes filled with paper documents take up considerable amounts of valuable space, which can be reclaimed by using OCR on the legal documents.

Easy Access

Conveniently indexed legal documents will provide the option to promptly retrieve, access and share required files at any given time.

Saving Costs

There are many costs that come with maintaining paper documents. These include printing, photocopying and postage, all of which can be negated using OCR.

Bespoke Scanning Solutions

Consultation – We know that every lawyer and law firm has document scanning requirements. These vary for everyone, so we always consider your unique budgetary and time limitations before we start.

Packing Assistance – If you need any help in packing and safely removing the documents from the cabinets, drawers, etc. we can help.We can also provide boxes, lockable containers and security tags to securely prepare the legal files for transportation.

Quality Checks – once we complete document scanning, every files passes through rigorous quality checks to ensure the highest possible image quality and data accuracy.

Compliance

We cater for legal admissibility and GDPR requirements and are certified to ISO 9001, ISo 27001, ISO 14001, PCI, ICO and Cyber Essentials standards.

Scalability

Our legal document scanning department can fulfil digitisation projects of any scope and, if needed, we can easily scale up to accommodate unplanned changes and requirements.

Quick Turnaround

We fully understand how valuable time is – our legal document scanning bureau can fulfil file digitisation projects with the most demanding turnaround and complexity requirements.

Additional Services

Document Management

To further improve document management practices and in turn enhance document access and retrieval, we offer bespoke digital document management applications – Halogen and Pearl Cloud.

OCR Processing

OCR processing can be applied to scanned legal documents to turn those into searchable and fully editable digital files, providing great flexibility and improved document management efficiencies.

Secure Shredding

Upon completion of the digitisation process we can confidentially shred your original legal files. We are accredited to BS EN ISO 15713 and recycling association standards

Trusted and secure legal document scanning services _{CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW}

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What Our Customers Say About Us

Pearl provided an efficient and reliable service, from quotation to service delivery. The work was returned in an accurate format and in a timely manner. Very satisfied and would use again.

Fortius Clinic

You have done a fantastic job and I can't believe all of those 8 lever arch files have been condensed into that tiny USB. Thanks very much for all your help and I will definitely be in touch if we need any more scanning done in the future.

AI Film

The process from start (requesting a quote) to finish (receiving the deliverables) with Pearl Scan Solutions was a quick and efficient process. Grateful that we were kept updated with the progress. In addition, as we were unsure of our initial requirements they were able to talk through the options and assist in ensuring we weren't going to end up paying more than we needed to! Great service, that we'll certainly use again.

Digital Barriers Services Ltd

Legal Document Scanning

Document Scanning for Lawyers & Paralegals