Legal Documents and Property Deed Packs Scanning
Securely digitise your legal documents and property deed packs with high-resolution clarity. Our specialist scanning technology preserves fragile, bound, and large-format records, ensuring secure storage and easy accessibility. Secure, compliant, and efficient scanning services — let us handle your deed pack digitisation. Get in touch today for a tailored solution!
Expert Solutions for Legal Documents
and Property Deed Packets Digitisation
If your organisation has deed packs that are only stored and available in hard copy format, you need to consider the risks associated with these vital documents being lost, damaged, or becoming a compliance liability. The potential for misplacement, deterioration, or restricted access can lead to significant commercial and regulatory challenges. Digitising these documents mitigates these risks while ensuring a future-proof storage solution with seamless accessibility to these business-critical records.
We have extensive experience in handling deed digitisation projects involving a wide variety of document sizes, ages, and conditions. Our rigorous processes ensure the secure, efficient, and accurate digitisation of these documents, fully meeting technical specification requirements for scanning, indexing, and data security. These documents often include:
- Core Property and Leasehold Documents
- Easements
- Legal Documents
- Bound booklets
- Land Ownership and Title Documents
- Parchments
- Large and wide format drawings and plans
- Legal and Regulatory Documents
Pre-Scan Preparation
We take a meticulous approach to document preparation, ensuring every deed is digitised to the highest standards of accuracy and care. Our expert team carefully unfolds creases, straightens documents, and categorises different formats, including bound booklets and large-format plans, while preserving their original structure. To maintain the legal integrity of your records, we strictly avoid removing bindings or alter the original condition. This guarantees a seamless, compliant, and professional digitisation service you can rely on.
Specialist Digitisation Bound, Old, Oversize and Bound Documents
Some documents require a specialised approach due to their size, condition, or binding. Tightly bound deeds, fragile materials, and faded ink present unique challenges, but our advanced scanning technology ensures accurate digitisation without risk of damage. Using our linear scanners, we capture high-resolution images while preserving document integrity. For delicate or bound materials, our non-contact imaging techniques prevent stress on bindings, while advanced enhancement settings improve legibility and detail. Whether handling historical deed packs, large-format plans, or fragile records, we deliver precise, high-quality digital copies while maintaining the original structure and readability.
Large-Format & Oversized Document Digitisation
For oversized plans and large-format records within deed packs, we use specialist flatbed large-format scanners with linear imaging technology to deliver exceptional precision and clarity. These scanners are designed to handle delicate documents such as sectional maps and land registers, ensuring high-resolution accuracy while preserving intricate details.
Preserving Every Detail
Our advanced imaging technology captures fine lines, faded text, and complex technical drawings with exceptional precision. Even aged or deteriorated documents are digitised with clarity, ensuring nothing is lost in the process. This meticulous approach guarantees that large-format records are preserved in their original integrity and quality for future reference.
Deed Folder Indexing
Our deed folder indexing process ensures that all scanned documents are structured, organised, and fully searchable, enhancing accessibility and retrieval efficiency. Each document is assigned essential metadata, including:
- Date of Scanning
- Document Type
- Deed Pack Reference Number
- Unique Document Reference Number
To maintain a consistent and logical file structure, we utilise our data capture systems, designed for advanced metadata management and file organisation. This ensures every digitised deed folder is indexed accurately, enabling seamless document retrieval and secure, structured digital storage.
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Collection
We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.
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Conversion
We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.
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Delivery
We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.
Get Your Deed Packs Digitised with Accuracy and Security
Ensure your deed packs are professionally scanned, indexed, and securely digitised for seamless access and retrieval. Our specialist scanning technology and structured metadata management guarantee high-quality, fully searchable digital files tailored to your needs.
- Preserve fragile and bound documents
- Maintain a consistent and logical file structure
- Seamlessly integrate with your document management system
Advantages of Scanned and Digitally Stored Property Deeds
Digitising property deeds enhances security, accessibility, and efficiency. Key benefits include:
- Secure Storage – Protects against loss, damage, and deterioration.
- Instant Access – Retrieve documents quickly from any location.
- Enhanced Searchability – Indexed files make finding records effortless.
- Space-Saving – Eliminate bulky physical storage.
- Regulatory Compliance – Maintain accurate and organised records.
Future-proof your property records—digitise today!