PearlScan

With our network of certified storage sites throughout the UK and many years of experience, we can deliver the most cost-effective and fully managed one-stop solution for your document storage needs.

Secure Document Storage

Our secure document and record storage offers flexible and scalable solutions. We offer highly confidential, secure, tailored services to a wide range of companies, from small businesses to major commercial enterprises in the public and private sector. Our nationwide document storage services provide high levels of security and confidentiality, coupled with our combination of traditional document storage services.

We guarantee that your documents and media will be safely and securely stored and accurately catalogued. You will have real control over your stored documents through our easy to use online document storage system.

 

Our secure document storage services throughout the UK are fully managed through certified partners. This will guarantee secure and low cost document storage & retrieval services. We are adding more document storage sites to our network, including document storage in London and the surrounding areas, as the demand increases in a certain geographical area.

We currently have secure storage facilities at the following locations;

  • Essex
  • Berkshire
  • South-West
  • Midlands (2 x sites)
  • Manchester (3 x sites)
  • Warrington
  • West Yorkshire
  • Scotland

National document storage and logistics

Secure network for your peace of mind

  • Nationwide coverage of all parts of the UK.
  • A fleet of over 65 secure and unmarked vans fitted with GPS tracking.
  • Traditional collection and delivery services for whole boxes or individual files.
  • Fast next day and same day emergency retrievals 24/7 service.
  • Modern hand held scanner technology used for end-to-end tracking.
  • Instant ‘Scan on Demand’ for secure image retrieval.

Document storage and security systems

  • Highly secure and environmentally controlled storage sites which have been racked to British Standards and protected by alarms and smoke detectors.
  • Bar-code driven storage management systems which provides instant retrieval at box and document levels.
  • The document storage facilities have extensive security features which are externally audited.
  • The document storage sites operates internal and external CCTV security and monitoring systems.
  • Document Storage sites are highly secured and fitted with access controls systems and intruder detection.
  • The staff are security cleared & bound by a non-disclosure agreement.
  • The sites are fitted with the approved fire detection systems linked via to a dedicated monitoring service.

Scan to ISO standards

All sites have been accredited and fully certified to the following standards:

  • ISO 9001 | Quality Management
  • ISO 14001 | Environmental Management
  • ISO 27001 | Information Security

View our full accreditation lists here

Online digital document delivery

  • Fast delivery of documents via fully hosted and managed web based system.
  • Low cost and easy to use document archive and archive files management system.
  • No need for any installation, IT resources or even training.

Read more about document management software

Document destruction services

  • Secure on-site and offsite document shredding services.
  • Low cost and environmentally controlled processes.
  • Certificate of Destruction with inventory for audit trail.
  • Document Storage and Customer Services.
  • The storage sites operate centralised and dedicated Help desk facility, 365 days a year.
  • Experienced Account Managers as a main point of contact.

read more about our secure document shredding service

Media and document consultancy from market professionals

In-house IT department specialising in the development of database and storage management systems. Our bespoke IT systems have been developed to allow our document storage network to grow and quickly adapt to new business requirements.

Our specialist software provides effective document management, storage and retrieval.

Pearl Cloud Unique Cloud Storage for your documents

Pearl Cloud is a storage platform that eliminates the need for in-house hardware, software, backups and maintenance. We will look after your storage and retrieval needs, providing employees with unique passwords and taking care of all admin.

Learn about Pearl Cloud

Halogen Free document management software

This popular option among Pearl Scan customers comes in both standalone and network versions, providing flexible and scalable options to SMEs and large corporations.

Learn About Halogen

Document storage related articles

Choosing the right document storage for you

Here it is, that age old question in business; where shall I store my documents? Every organisation is different.

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Do you know what you’re paying for?

There are thousands of companies across the UK that use storage facilities, but we wonder how many of them truly know the potential document storage costs.

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Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.