Document Archiving and Storage

With our network of certified storage sites throughout the UK and years of experience, we can deliver fully managed and the most cost-effective offsite storage service.

• Next day UK collection service
• ISO 27001 & 9001, PCI and Cyber Essentials accredited
• Guaranteed 24 hour retrieval service
• Fully secure and monitored sites

pearl scan storage
Glendale Foods
The Arts Club
Manchester City Council
Intercontinental hotels
Nationwide document scanning services


Our document storage collection service covers all locations in the UK and Europe using our own unmarked fully tracked fleet of vehicles for added security.

pearl time icon

Fast Retrievals

We understand that having an offsite storage solution can make accessibility difficult – with Pearl we deliver all retrieval requests back within 24 hours of request for peace of mind.


Recycled Destruction

At the end of your archive retention schedule, boxes will be processed through our secure destruction service with all of the paper material recycled.

We securely store all types of documents for all departments.
Stack of invoices
Invoices / Accounts
Document folders
Medical Clipboard Icon
Medical Records
Pen writing a blog post
Legal Documents
Single Pearl Scan box
Logistics & Operations
Microfiche Scanning
Microfiche / Microfilm
Large Format Documents
Large Plans

Surveys / Forms

Documents, box and folders
General / other

Professional Assistance

We can facilitate diversity and meet the requirements of public & private sectors enabling any organisation looking to expand, without encountering many of the pitfalls of their archive management.

Improved Visibility

All files can be fully catalogued and indexed into our online storage management system – providing better visibility and control of the records and assists in better managing compliance.

GDPR Compliant

Our offsite storage service is fully compliant with the General Data Protection Regulation (GDPR) giving you peace of mind knowing your documents are in safe hands.

Reduce your ongoing storage and management cost CALL US ON 0800 002 9918 OR FILL IN A QUICK QUOTE FORM AS BELOW

Scan On-demand

Securely store your documents offsite with us and request scanned copies of the files as and when required – reducing ongoing storage cost, as you will only be paying for scanning when needed.

Store to Scan

Suitable for large volume of scanning projects where the cost of scanning is distributed over a period of time for easy cash flow. We will store all your documents in our storage warehouse and scan based on your monthly budget.

shredding icon


Any scanned files can be securely shredded after agreed period of time and any expired files under your file retention policy & GDPR requirements can be removed from storage and shredded to the BSI standards.

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

ISO 9001ISO 14001ISO 27001Investing in PeoplePCIIRMS

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.