Save time, money and headaches by converting to digital formats

Things to consider

Although scanning a few documents for many businesses is not a new or unusual task, however when you are considering high volumes of files to be scanned, there are a number of things we have learnt that businesses should consider which can help to create a more practical approach to the digitisation of files. Our customer services and sales coordinators can work with your business to establish a scoping document which will help you to understand the cost, time-frame and compliance relating to your particular industry.

  • What types of documents are being considered for scanning (e.g. project folders)
  • What type of files/folders the documents stored in (e.g. cardboard folder, ring binders or lever arch files)
  • What are varying documents sizes present in the files/folder (e.g. A5, A4, A3 and any larger sizes)
  • Are the file stored in the filing cabinets or storage containers
  • On average how often the documents are accessed
  • How many people would need to access the scanned files
  • How are the files currently labelled, categorised and filed
  • Would you need to access the scanned files from outside the office/remote location
  • Can the originals be securely shredded upon successful conversion of the files to digital format

Returning your files

Once converted to digital format the files can be stored in the traditional Microsoft Windows Explorer/Shared Folder/Drive, Microsoft SharePoint/Office 365 or many clients have chosen our complimentary Halogen Document Storage & Retrieval system which is specifically designed for highly volume document storage and retrieval scenario. To meet the diverse demand of the various industries, we have also developed the Pearl Cloud document storage and retrieval system which sits on our fully managed cloud platform. Our clients can securely access their project documents from anywhere in the world and at any time.

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

ISO 9001ISO 14001ISO 27001Investing in PeoplePCIIRMS

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.