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Document Scanning Services

Convert your paper records into secure, searchable, and easily accessible digital files with our scanning services. We handle everything from A4 documents and large-format plans to high-volume archives, providing high-quality, affordable solutions tailored to your needs.

A collection of boxes, folders and documents used as examples of scannable items.

Experts in Document Digitisation Your trusted partner for professional document scanning services

Trusted by organisations across the UK, we are here to help you turn paper documents into high-quality digital files that are easy to store, access, and manage.

Whether you are looking to scan daily paperwork, tackle a backlog of archives, or digitise fragile historical records, we tailor our service to suit your organisation needs. Using the latest document imaging technology and our experienced scanning experts, we make sure every document is handled with care and captured accurately.

From small to large-scale projects , our scanning solutions are designed to help you cut down on paper, improve accessibility, and take control of your documents.

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Key Benefits

Effortless Access to Information: Quickly locate and retrieve your documents from anywhere, streamlining operations and improving productivity.

Secure and Compliant Handling: Your documents are managed with strict data confidentiality, ensuring compliance with GDPR and other regulations for complete peace of mind.

Reduce Costs and Free Up Space: Minimise storage expenses and reclaim your valuable office space by digitising your records into compact, easily accessible formats.

Preserve Valuable Records: Protect ageing or fragile documents by converting them into durable digital files, ensuring their longevity and usability.

Sustainable Document Management: Digitisation reduces paper reliance, helping your organisation adopt an environmentally responsible approach to data management.

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End-to-End Service How It Works

document collection

Collection

Wherever you are in the UK, we’ll collect your documents securely and reliably. Our experienced team handles everything from carefully packing your files into secure boxes to ensuring safe transport, so your documents are in good hands from the moment they arrive.

document scan

Scanning

Before scanning starts, we take the time to properly prepare each document removing staples, paperclips, and bindings to ensure a smooth, jam-free process. Once everything’s ready, we use industrial-grade scanners to produce sharp, accurate digital images that stay true to the originals in both detail and clarity.

document indexing

Indexing

We customise the way your documents are indexed, so everything is organised in a way that makes sense for you. Using Optical Character Recognition (OCR), we also turn your scanned files into fully searchable PDFs files, making it quick and easy to find exactly what you’re looking for.

data delivery

Delivery

Once scanning is complete, we’ll deliver your digital files in the way that works best for you, whether that’s via secure FTP, an encrypted USB drive, or direct upload to our Pearl Cloud system for instant, online access.

box for document scanning and storage.

Storage

If you’d rather keep your original documents, we’ve got you covered. We offer secure physical storage for your files, giving you the peace of mind that they’re safe and accessible whenever you need them.

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Shredding

If you no longer need the originals, we can securely dispose of them with our certified shredding service. All shredding is carried out in full compliance with BS 15713 standards, so you can rest assured that your sensitive information is completely and safely destroyed.

Not sure how many pages you need to scan?

Try our page count calculator!
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PAGE COUNT CALCULATOR

20,000 pages

12,000 pages

9,000 pages

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1,800 pages

Number of pages

50 pages

500 pages

Singular

Singular

Number of reels

Number of slides

Estimated pages:

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Trusted by Leading Brands
Across the UK for Outstanding Document Scanning Services

Trusted by BSkyB
University of Oxford
Trusted by the BBC
Trusted by Metropolitan Police
Trusted by the Environment Agency
SEPA- Scottish Environment Protection Agency
Trusted by Dogs Trust.
ITV CYMRU Wales
Trusted by Crawley Borough Council
Barclays
Trusted by Islington Council.
Trusted by Fortius Clinic.
Trusted by Manchester Art Gallery.
Trusted by Guinness World Records
Trusted by Defra.
Air Products
Scania
Trusted by Kone Elevators.
Drax

Documents We Digitise

From everyday A4 paperwork to bulk historic archives, we digitise a wide range of documents to high quality document imaging standards like BS10008. Whether it’s corporate records, large format documents and plans, bound books or registers, legal contracts, Microfiche, invoices, or entire archive collections, our experienced team handles each item professionally.

Contact us today to discuss your scanning project

A1 large format scanning

Transform Your Documents with Our Tailored Scanning Services


Bulk Scanning Services

An excellent solution for companies seeking to efficiently digitise substantial quantities of documents. This service is ideal for businesses looking to convert large volumes of paperwork into easily accessible digital formats, reducing physical storage needs and enhancing document retrieval speed.

Archive Scanning

One of the key benefits of archive scanning is the preservation of delicate or aging documents that may be prone to deterioration over time. Digitising these materials safeguards your historical records from damage or loss, ensuring that they remain intact for generations to come.

Large Format Scanning

A specialised scanning service tailored to handle oversized documents such as blueprints and maps with precision and care, preserving their integrity during the digitisation process. Our technology enables the precise duplication of large-scale documents, essential for sectors requiring detail-rich reproductions, such as architecture and engineering.

Onsite Scanning

Our onsite scanning service offers a convenient solution for businesses looking to digitise their documents without the need to transport sensitive materials off-site. Our expert team delivers state-of-the-art onsite scanning at your facility, ensuring your sensitive data remains secure.

Scanning to SharePoint

With this powerful integration, a seamless process enables users to scan and directly upload documents into their Microsoft SharePoint system, enhances accessibility and document management efficiency throughout your organisation.

Schedule a free, no-obligation
onsite visit with our scanning experts
Our team will review your documents and prepare a cost estimate
Get in touch

Give Our Scanning Services a Try

See the quality, security, and convenience of our document scanning services for yourself with a free and no-obligation trial.

This free trial gives you a preview of our high-quality work, ensuring you feel confident in choosing us for your digitisation needs. Take the first step towards a smarter, paper-lite workspace — contact us today and get started!

Get Started Now!

Pearl Cloud Secure Online Document Storage and Retrieval System

Take control of your documents with Pearl Cloud, our advanced cloud-based document storage and retrieval system. Convert paper records into searchable digital PDFs with our expert scanning services and enjoy instant, secure access—anytime, anywhere.

Designed for efficiency, security, and scalability, Pearl Cloud simplifies document management by enabling seamless storage, quick retrieval, and hassle-free organisation. Whether you need to access critical business files or archive historical records, Pearl Cloud gives you fast, secure access to your documents whenever you need them.

Discover a Smarter Way to Manage Documents—Get Started Today!

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Why Choose Us?

Cutting-Edge Technology – We leverage state-of-the-art document scanners and advanced imaging applications to deliver high quality digitisation for all document types.

Specialist Expertise – Our highly experienced team handles fragile, sensitive, and complex documents with care, ensuring safe and accurate digitisation.

Customised Solutions – Whether you need OCR-enabled text-searchable PDFs, structured metadata, or tailored file indexing, we provide solutions designed to fit your exact requirements.

Secure & Compliant – We follow strict data security protocols to protect your documents at every stage, ensuring full GDPR compliance and adherence to BS 10008 industry regulations for complete peace of mind.

End-to-End Service – From secure collection to scanning, storage, and certified shredding, we handle every step of the process, making document scanning seamless and stress-free.

more than just a document scanning company

FAQs

A document scanning service is a professional service that converts physical documents into digital formats. This process involves using high-resolution scanners to capture the content of documents, which is then converted into digital files such as PDFs, JPEGs, or TIFFs. These services often include additional features like optical character recognition (OCR) to make the documents searchable and editable.

To start using our document scanning services, simply contact us for a consultation, and we’ll guide you through a seamless process that includes assessment, secure document collection, scanning, and final delivery of digital files, with support every step of the way.

The timeline for scanning your documents depends on the volume and complexity of the material. We strive for efficiency and can provide an estimated completion time once we review the specifics of your project.

Yes, we offer a document collection service from your offices, ensuring secure transportation to our scanning facility for processing.

Our document scanning service charges depend on the volume of documents, specific requirements, and any additional services you may need. For an accurate quote, please contact us with the details of your project.

Certainly, we can arrange a complimentary visit to your offices to assess your document scanning requirements and evaluate the volume of documents. Please reach out to schedule a convenient time for the assessment.