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Transform Your Paper Documents with Our Expert Scanning Services

Want Scanning Services that are affordable, secure, and compliant?
We offer high-quality document scanning services that safeguards your information and meet document digitisation standards. Our services are designed to be cost-effective and efficient, helping you manage your documents more effectively. Connect with us today and experience the peace of mind that comes with our professional scanning solutions.

document scanning boxes, folders, documents.

Are you facing these challenges?

  • Cluttered Office Space: Is your office overwhelmed with boxes and filing cabinets of documents?
  • Costly Document Storage: Looking to reduce your spending on document storage solutions?
  • Legal Compliance: Struggling with legal mandates for document retention?
  • Need for Digital Conversion: Is your company pivoting to digital document management?
  • High Offsite Storage Bills: Frustrated by the high costs of offsite document storage?
  • Relocation Space Constraints: Limited space for storage in your new office location?
  • Business Sale Preparation: Need to digitise documents for a business sale?
document scanning collection

Why choose Pearl Scan for your document scanning needs?

  • Extensive Industry Experience: With over 20 years of expertise in document scanning and management. We provide a true-to-original replica of your paper documents through our certified scanning process.
  • Advanced Technical Capabilities: Our team is proficient in Optical Character Recognition (OCR), file indexing, and document classification, ensuring your documents are easily accessible and well-organised.
  • Stringent Security Protocols: We adhere to strict procedures to manage confidential, sensitive, and secret documents across both public and private sectors.
  • Advanced Document Imaging Scanners: Our document scanning bureau is equipped with a diverse range of scanners, ideal for handling historical archives and mixed-quality documents of various shapes and sizes.
  • Purpose-Built Facilities: Our scanning facilities are specifically designed to maximise efficiency, security, and the safe handling of our client documents.
  • Innovative Software Solutions: Over the years, we’ve developed over fifty software applications to enhance our document and data processing capabilities. This innovation drives efficiency and allows us to pass cost savings onto our customers.
  • Comprehensive Compliance: We strictly comply with GDPR regulations, BS10008 and are certified to ISO 27001, ISO 9001, ISO 14001, and Cyber Security

Get a Free Quote

document-scanning

Our range of document scanning services

Bulk Scanning Services

Ideal for businesses requiring to digitise large quantities of documents swiftly and efficiently. Reduce your physical storage needs and enhance data accessibility. Contact us today to streamline your document management and improve productivity.

Archive Scanning

Perfect for organisations with long-term storage needs. Ensure your crucial historical documents are digitised, preserved, and accessible with minimal effort. Learn how our services meet regulatory compliance and safeguard your archives.

Large Format Scanning

Specially tailored for oversized documents such as blueprints, architectural drawings, and maps. Our service ensures the integrity and quality of your large-scale documents throughout the digitisation process – request a quote to preserve the storage of your large documents.

Onsite Scanning

We bring our state-of-the-art scanning technology directly to your premises, providing a secure and seamless way to digitise sensitive documents without them leaving your site. Schedule a free security assessment today and experience the convenience of our on-site services.

Digital Mailroom

Transform your mail processing operations by scanning incoming mail, enabling faster and more effective distribution within your organisation. Optimise your internal workflows and cut operational costs with our innovative mail scanning service.

Scanning to SharePoint

Enhance collaboration and document management by directly scanning and uploading documents into your Microsoft SharePoint platform. Facilitate easy access and management across your organisation. Discuss integration possibilities with our tech experts to boost your team’s efficiency.

Get a free and no obligation cost estimate today Call or email our scanning experts
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Not sure how many pages you need to scan?

Try our page count calculator!
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PAGE COUNT CALCULATOR

20,000 pages

12,000 pages

9,000 pages

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1,800 pages

Number of pages

50 pages

500 pages

Singular

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Number of reels

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  • Please note that the minimum order charge for our scanning services is £250.00

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Complete End-to-End Service

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Collection

Our drivers will collect your documents from any location within the UK and Europe. They’ll also assist with packaging, providing necessary supplies like document boxes, to guarantee the secure and safe transportation of your files.

document scan

Scanning

First, we prepare documents for scanning by removing staples and bindings, then utilise cutting-edge document imaging technology and follow the BS 10008 process to create high-quality digital files. This process accurately captures the details of the original documents, making them suitable for digital document management and archiving.

document indexing

Indexing

Each digital file undergoes a thorough indexing process, using parameters such as document title, description, reference number, and date. Additionally, OCR recognition can also be applied to enhance document indexing and improve text searchability.

data delivery

Delivery

Upon completion of the digitisation process, the data can be delivered to you via your chosen method, be it cloud storage using Pearl Cloud, USB, FTP download or third-party software system.

box for document scanning and storage.

Storage

Once your documents have been digitised, they are stored in our secure storage facility for an initial complimentary period. After this, they can either be retained for medium to long-term archiving needs or returned to your chosen storage location.

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Shredding

Upon successful delivery of the digital images and your approval of the documents to be shredded, the documents are shredded using BS15713 standards. A certificate of document and data destruction is supplied.

Schedule a free, no-obligation onsite visit with our scanning experts Our team will review your documents and prepare a cost estimate
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Scanning solutions designed for individual categories of documents Transforming Hardcopy to Digital

Our document scanning services are all about turning hardcopy records into digital files. We scan all kinds of documents, no matter their size or type, making sure they are easy to handle and use. We are here to help your business move from paper files, books, large format drawings, microfiche, and paper surveys, etc. — to efficient, secure, and easy-to-use digital systems. A wide variety of documents can be scanned and below is a list of our scanning services catered for individual departments and sectors.

Contact us to discuss your specific scanning project

A1 large format scanning

Free Trial Discover the Excellence of Our Document Scanning with a Free Trial!

Unlock the potential of digital efficiency with our complimentary document scanning trial. We’re committed to demonstrating the unmatched quality and reliability of our services, which is why we offer you the opportunity to evaluate a sample of our work at no cost. This no-obligation trial allows you to witness first hand the professional standards and detail of our scanning solutions. Act now — contact us to initiate your free trial and take the first step towards digital transformation.

Get Started Now!

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Partner with the UK’s leading document scanning service provider, trusted by major brands for exceptional performance

Trusted by BSkyB
University of Oxford
Trusted by the BBC
Trusted by Metropolitan Police
Trusted by the Environment Agency
SEPA- Scottish Environment Protection Agency
Trusted by Dogs Trust.
ITV CYMRU Wales
Trusted by Crawley Borough Council
Barclays
Trusted by Islington Council.
Trusted by Fortius Clinic.
Trusted by Manchester Art Gallery.
Trusted by Guinness World Records
Trusted by Defra.
Air Products
Scania
Trusted by Kone Elevators.
Drax
Pearl Cloud Online Document Management Made Easy

Transform your paper files into digital assets with our seamless scanning and conversion services, then securely store them in the cloud with Pearl Cloud. This integrated, one-stop solution ensures that managing, storing, and retrieving your digital documents is as effortless as it is secure. Experience instant access to your electronic files anytime, anywhere, enhancing both your document storage and access workflow. With our high quality professional scanning services and Pearl Cloud, discover the ultimate convenience in document management, tailor-made for all types of business documents. Embrace a smarter way to work with large volume of scanned documents—experience the Pearl Cloud difference today!

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Ready to digitise your documents? Contact Our Scanning Experts —where your documents make the digital leap!
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FAQs

A document scanning service is a professional service that converts physical documents into digital formats. This process involves using high-resolution scanners to capture the content of documents, which is then converted into digital files such as PDFs, JPEGs, or TIFFs. These services often include additional features like optical character recognition (OCR) to make the documents searchable and editable.

To start using our document scanning services, simply contact us for a consultation, and we’ll guide you through a seamless process that includes assessment, secure document collection, scanning, and final delivery of digital files, with support every step of the way.

The timeline for scanning your documents depends on the volume and complexity of the material. We strive for efficiency and can provide an estimated completion time once we review the specifics of your project.

Yes, we offer a document collection service from your offices, ensuring secure transportation to our scanning facility for processing.

Our document scanning service charges depend on the volume of documents, specific requirements, and any additional services you may need. For an accurate quote, please contact us with the details of your project.

Certainly, we can arrange a complimentary visit to your offices to assess your document scanning requirements and evaluate the volume of documents. Please reach out to schedule a convenient time for the assessment.