Document Scanning Services

We offer two main scanning methods here at Pearl Scan – file level or document level. Dependant on your objectives we can scan the entirety of each file producing multipage PDFs or alternatively, we can separate each file into individual documents, scanning each document into their own PDF. Scanning methods can be discussed fully with our sales team!

Yes, we offer a nationwide collection service and can provide all the archive boxes you may need or alternatively we also provide a packing service where we take care of it all for you.

Once all documents are boxed up and ready to go, we can arrange a nationwide tracked collection as early as next day! If you then require the originals back after scanning, we can deliver them right back to you!

The cost for document scanning varies based on the quality and type of documents you want to scan. The average document scanning price in the UK ranges from £0.03 – £0.08 per page. We have created a cost table below with example paper quality and sizes;

The above price range will enable you to have a budgetry estimate of your total project cost, but please note that each scanning project requires a full scope of work to provide you with an accurate quotation. The significant factors in the document scanning cost calcuation are the price of manaul labour which includes the pre-scan work (e.g. removal of staples and paper clips, etc.) as well as the total volume of pages to be scanned.

Absolutely! Just let us know what you need. We can group documents by certain fields, index using a lookup file or anything else you might need.

Giving us as much information as possible on how you will use the digitised data will enable our team to create something bespoke to you. Our processing team can provide a sample to show how the indexing of the data may look – allowing any changes to be made and any further information to be extracted if needed before the scanning process is completed.

That is up to you! We offer several options upon scanning completion; we can return them or put them into secure storage if you need to save space. Alternatively we can shred your documents according to BSI standards – we’ll only do this with your approval after a set time.

We would normally scan to 200-300 dpi for general documents, this is a good mixture of quality while keeping the file size small. But depending on your needs, we can scan at much higher levels – have a chat with our team and we can provide you with a solution tailored to your needs.

If there are staples, paperclips or bindings on your documents, our team will remove these as part of the document scanning process – we can also put these back once processed should you wish.

Being tasked with finding a document scanning company, you may have thought “We have a scanner at work that can scan documents, why would I need someone else to scan our documents”?

An office scanner, or even your smart phone in a pinch, can be used to scan your office documents, but there are a number of reasons that businesses usually consider to outsource;

• The cost – It’s cheaper to use a scanning company as these usually have industrial scanners and experienced staff
• Time and Resources – Ensuring suitably trained staff, enough equipment, software and space is available to complete the project in timely manner.
• Quality – Office scanners are usually suitable for a general scanning use and do not support wide range of quality, sizes and conditions of documents
• Compliance – There are a whole host of standards that the people and systems need to have to ensure that the work meets this criteria