Document Scanning Services
Convert your paper records into secure, searchable, and easily accessible digital files with our scanning services. We handle everything from A4 documents and large-format plans to high-volume archives, providing high-quality, affordable solutions tailored to your needs.
Experts in Document Digitisation Your trusted partner for professional document scanning services
Trusted by organisations across the UK, we are here to help you turn paper documents into high-quality digital files that are easy to store, access, and manage.
Whether you are looking to scan daily paperwork, tackle a backlog of archives, or digitise fragile historical records, we tailor our service to suit your organisation needs. Using the latest document imaging technology and our experienced scanning experts, we make sure every document is handled with care and captured accurately.
From small to large-scale projects , our scanning solutions are designed to help you cut down on paper, improve accessibility, and take control of your documents.
- OCR Scanning to text searchable PDF files
- BS 10008 Electronic Information Management
- ISO 27001 and Cyber Essentials Information Security Management
- GDPR compliant
Key Benefits
Effortless Access to Information: Quickly locate and retrieve your documents from anywhere, streamlining operations and improving productivity.
Secure and Compliant Handling: Your documents are managed with strict data confidentiality, ensuring compliance with GDPR and other regulations for complete peace of mind.
Reduce Costs and Free Up Space: Minimise storage expenses and reclaim your valuable office space by digitising your records into compact, easily accessible formats.
Preserve Valuable Records: Protect ageing or fragile documents by converting them into durable digital files, ensuring their longevity and usability.
Sustainable Document Management: Digitisation reduces paper reliance, helping your organisation adopt an environmentally responsible approach to data management.
End-to-End Service How It Works
Collection
Wherever you are in the UK, we’ll collect your documents securely and reliably. Our experienced team handles everything from carefully packing your files into secure boxes to ensuring safe transport, so your documents are in good hands from the moment they arrive.
Scanning
Before scanning starts, we take the time to properly prepare each document removing staples, paperclips, and bindings to ensure a smooth, jam-free process. Once everything’s ready, we use industrial-grade scanners to produce sharp, accurate digital images that stay true to the originals in both detail and clarity.
Indexing
We customise the way your documents are indexed, so everything is organised in a way that makes sense for you. Using Optical Character Recognition (OCR), we also turn your scanned files into fully searchable PDFs files, making it quick and easy to find exactly what you’re looking for.
Delivery
Once scanning is complete, we’ll deliver your digital files in the way that works best for you, whether that’s via secure FTP, an encrypted USB drive, or direct upload to our Pearl Cloud system for instant, online access.
Storage
If you’d rather keep your original documents, we’ve got you covered. We offer secure physical storage for your files, giving you the peace of mind that they’re safe and accessible whenever you need them.
Shredding
If you no longer need the originals, we can securely dispose of them with our certified shredding service. All shredding is carried out in full compliance with BS 15713 standards, so you can rest assured that your sensitive information is completely and safely destroyed.
Not sure how many pages you need to scan?
PAGE COUNT CALCULATOR
Trusted by Leading Brands
Across the UK for Outstanding Document Scanning Services
Documents We Digitise
From everyday A4 paperwork to bulk historic archives, we digitise a wide range of documents to high quality document imaging standards like BS10008. Whether it’s corporate records, large format documents and plans, bound books or registers, legal contracts, Microfiche, invoices, or entire archive collections, our experienced team handles each item professionally.
Transform Your Documents with Our Tailored Scanning Services
Bulk Scanning Services
An excellent solution for companies seeking to efficiently digitise substantial quantities of documents. This service is ideal for businesses looking to convert large volumes of paperwork into easily accessible digital formats, reducing physical storage needs and enhancing document retrieval speed.
Archive Scanning
One of the key benefits of archive scanning is the preservation of delicate or aging documents that may be prone to deterioration over time. Digitising these materials safeguards your historical records from damage or loss, ensuring that they remain intact for generations to come.
Large Format Scanning
A specialised scanning service tailored to handle oversized documents such as blueprints and maps with precision and care, preserving their integrity during the digitisation process. Our technology enables the precise duplication of large-scale documents, essential for sectors requiring detail-rich reproductions, such as architecture and engineering.
Onsite Scanning
Our onsite scanning service offers a convenient solution for businesses looking to digitise their documents without the need to transport sensitive materials off-site. Our expert team delivers state-of-the-art onsite scanning at your facility, ensuring your sensitive data remains secure.
Digital Mailroom
Our digital mailroom service transforms the way you handle mail, catapulting your operations into the digital age. The digital mailroom solution ensures quick access to important documents, facilitates remote work capabilities, and enables seamless integration with other digital platforms for a more connected workflow.
Scanning to SharePoint
With this powerful integration, a seamless process enables users to scan and directly upload documents into their Microsoft SharePoint system, enhances accessibility and document management efficiency throughout your organisation.
onsite visit with our scanning experts Our team will review your documents and prepare a cost estimate
Give Our Scanning Services a Try
See the quality, security, and convenience of our document scanning services for yourself with a free and no-obligation trial.
This free trial gives you a preview of our high-quality work, ensuring you feel confident in choosing us for your digitisation needs. Take the first step towards a smarter, paper-lite workspace — contact us today and get started!
Take control of your documents with Pearl Cloud, our advanced cloud-based document storage and retrieval system. Convert paper records into searchable digital PDFs with our expert scanning services and enjoy instant, secure access—anytime, anywhere.
Designed for efficiency, security, and scalability, Pearl Cloud simplifies document management by enabling seamless storage, quick retrieval, and hassle-free organisation. Whether you need to access critical business files or archive historical records, Pearl Cloud gives you fast, secure access to your documents whenever you need them.
Discover a Smarter Way to Manage Documents—Get Started Today!
Why Choose Us?
✅ Cutting-Edge Technology – We leverage state-of-the-art document scanners and advanced imaging applications to deliver high quality digitisation for all document types.
✅ Specialist Expertise – Our highly experienced team handles fragile, sensitive, and complex documents with care, ensuring safe and accurate digitisation.
✅ Customised Solutions – Whether you need OCR-enabled text-searchable PDFs, structured metadata, or tailored file indexing, we provide solutions designed to fit your exact requirements.
✅ Secure & Compliant – We follow strict data security protocols to protect your documents at every stage, ensuring full GDPR compliance and adherence to BS 10008 industry regulations for complete peace of mind.
✅ End-to-End Service – From secure collection to scanning, storage, and certified shredding, we handle every step of the process, making document scanning seamless and stress-free.
