Welcome to Pearl Scan Solutions

Pearl Scan is a leading document scanning and digitisation company in the UK, with over 20 years of experience in the document management industry. Whether you are a private business or a public sector organisation, we have the knowledge, expertise, and experience in delivering small and high volume document digitisation projects. Pearl Scan is ISO 27001 accredited and complies with GDPR regulations, so rest assured all your documents and data are handled with security. Our services are trusted by the local authorities, NHS, Universities, and legal firms, etc. Trust Pearl Scan’s expertise to take care of your document management needs.


We ensure compliance by following the BS 10008 framework for all of our document management services.

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Our staff members are thoroughly vetted through a DBS process, commit to confidentiality by signing a secrecy agreement, and adhere to GDPR regulations.



We shred and recycle all paper and plastic materials according to the ISO 14001 and BS 15713 British standards.

Document Scanning Services

In today’s digital age, converting your paper documents and files into digital formats is crucial for efficient data management, security, and accessibility. Our state-of-the-art A4/A3 and large format document scanning solutions offer a seamless transition from paper to digital, ensuring your documents are easy to access, secure, and preserved for the future. Our scanning services include;

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Data Capture Services

In the era of data-driven decision making, capturing accurate data efficiently is paramount for businesses of all sizes. Our cutting-edge data capture solutions are designed to streamline your operations, enhance data accuracy, and boost your productivity. Let us help you unlock the full potential of your data. Our services include;

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person and a monitor to capture data

Document Management Services

As businesses evolve in the digital era, the need for efficient, secure, and accessible document management has never been more critical. Our comprehensive document management solutions are designed to streamline your document workflows, enhance security, and promote collaboration, helping you focus on driving your business forward. Our services include;

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Scanning Services for the Various Document Categorise

Our comprehensive scanning services are designed to cater to a wide array of document categories. From business contracts and legal paperwork to historical archives and personal documents, we ensure high-quality digital versions of your important papers, enhancing accessibility, security, and manageability.

document scanning boxes, folders, documents.

Our services have earned the trust
of numerous private and public sector organisations

Trusted by BSkyB
Trusted by the BBC
Trusted by Metropolitan Police
Trusted by the Environment Agency
Trusted by University of Manchester.
Trusted by Dogs Trust.
Trusted by Crawley Borough Council
Air Products
Trusted by Islington Council.
Trusted by Fortius Clinic.
University of Oxford
Trusted by Manchester Art Gallery.
Trusted by Guinness World Records
Trusted by Defra.
Trusted by Kone Elevators.
SEPA- Scottish Environment Protection Agency
We provide free consultation and site visits Get in touch with us now!
Get a Free Quote
See why our customers love us...
Our reviews...

There is nothing more we like to do in our day at work than scanning, oh yes, we’ve been doing it for 20 years!
We think we have got it just right and our customers love it too – read about their experiences here.

Google Rating
Based on 61 reviews
Anne Street
Anne Street
09:50 18 May 21
From the very first contact with Pearl Scan, I found the process was professional and extremely helpful. Everyone who I had... contact with was accommodating and eager to assist in a very large project. I cannot find anything negative to say, so all in all, a very good and productive experience and I can highly recommend the company!read more
Clare Parry
Clare Parry
16:40 24 Nov 21
I found Pearl Scan to be friendly and efficient. They were incredibly, adaptable to my requirements which were pretty... challenging. They kept me updated as to the projects progress snd got in touch to clarify the details of the work undertaken.They actually were the first company I got in touch with and i didn't bother to enquire with others because they seemed to have it all covered in a really confident but approachable manner at all stages in the process.Thank youread more
Tony Aitken
Tony Aitken
14:42 16 Dec 21
We are a School Association, and we required our collection of six decades worth of School Magazines to be digitised for our... membership to be able to download from our website. Pearl Scan were able to provide us with a non-destructive scanning service, and were informative and clear when answering our enquiries. The price quoted was fair, and the quality, at 300dpi, was right for our purposes. They were happy to provide sample scans, and we went forward with our order. The results are first class, cost was competitive, and we are very pleased with the results. We have no hesitation in recommending Pearl Scan, and would use happily them again.read more
London Harley Street Practice
London Harley Street Practice
09:30 26 Jan 22
Outstanding performance from every member of the team at Pearl Scan.
Fred Reeve
Fred Reeve
16:39 16 Aug 22
Excellent service and high quality output was received from Pearl Scan.I shall use the facilities again in the future and will... recommend it to others.Fred Reeveon be behalf of my Old Boy's School Associationread more
13:20 26 Sep 23
I needed some personal files digitised (I suspect it was a smaller job than Pearl typically handle). The team at Pearl couldn't... have been more helpful. A seamless process throughout and I would highly recommend.read more
Sharon Redman
Sharon Redman
10:58 19 Sep 23
We have used Pearl Scan for a big project of scanning archived folders and have found them to be very professional and update you... as they go along. The quality of the scanning is very good and easy to find from the sharepoint file we used for this exercise - I would highly recommend Pearl Scan!read more
11:35 12 Jul 23
Great experience, great price and great result. Highly recommended.
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Our Awards

Pearl Scan has won an award for our document management software Halogen, in the category of Open Source Document Management Software. The award recognises companies who create a culture of open source software and growth to improve digital document management.

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document manager award winning logo for pearl scan
Nationwide document scanning services


Our document collection service covers the UK and Europe using our own unmarked fully tracked fleet of vehicles for added security.

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Fast Turnaround

With the capacity to digitise around 10 x million images per month, we can accommodate urgent and demanding document scanning requirements.

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We can fulfil any document scanning requirements – we provide services to any required volumes, complexity involved and to any location.


You can access your scanned documents through our secure online Pearl Cloud system or, if preferred, we can deliver them directly to you via download link, encrypted USB digital media. We offer a variety of formats for delivery, including PDF, TIFF, JPEG, and others, to best suit your project requirements and system compatibility.

Yes, we offer comprehensive assistance in integrating scanned documents into your existing document management systems, including popular platforms like SharePoint, Planning Portal, IDOX, and more. Our team provides tailored support and technical guidance to ensure a seamless transition, ensuring compatibility and enhancing the functionality of your digital documents within these systems.

Yes we do and our service is designed to ensure the security and convenience, with specially trained personnel handling the secure transport of your documents from your location to ours.

As a provider of document scanning services, we cover the entire UK, including England, Scotland, Wales, and Northern Ireland. No matter your specific location, we are dedicated to meeting your scanning needs and offer secure document transport from your location to our facilities. Please provide your location or contact us directly to discuss how we can assist you.