Transform your organisation with our expert document scanning, data capture and digital archiving services.

Our document scanning and data capture process

Document Scanning

Invoices, Personnel files, Client Files, Manuals, etc. are scanned and converted to digital files such as Text Searchable PDF and TIFFs.

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Books & Manuscripts

Books (modern and historical), magazines and manuscripts can be scanned to text searchable PDF, e-book formats (.epub, .mobi) etc.

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Questionnaires & Surveys

Forms such as surveys, questionnaires and exam scripts/papers can be scanned and data is captured and extracted to CSV, Microsoft Excel or XML file format.

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OCR Conversion

Using intelligent OCR technology, the scanned documents can be processed and converted to editable Microsoft Word, Excel, XML or text searchable PDF files.

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Microfiche & Microfilm

All types of microfiche, rolls of microfilm can be scanned and converted to digital files, such as TIFF, PDF and JPEG.

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Aperture Cards

Technical drawings and plans stored on aperture card can be scanned to digital files as well as converted to CAD format such as DWG or DXF.

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Drawings & Plans

Large format technical drawings and building plans (A2, A1 and A0 sizes) can be scanned to TIFF or PDF as well as converted to CAD format.

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Business Cards

Business cards of all types and shapes are scanned, data captured and output to Microsoft Excel, Outlook and Salesforce CRM format, etc.

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Heritage Digitisation

A document scanning service specifically created to handle, digitise and process the fragile nature of the material without compromising its integrity.

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Archive Scanning

A service designed to bulk scan archive documents and convert to easily accessible digital files to free up storage space.

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On-site Scanning

Documents and files that can not be removed from their location, can be scanned on-site by our fully vetted and experienced scanning team.

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Trusted by NHS.
Trusted by BSkyB.
Trusted by Lidl.
Trusted by Metropolitan Police
Trusted by Manchester Metropolitan University.
Trusted by Bolton Council.

Cost-effective document scanning and digital document management services CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM

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Our Complimentary Document Management Software enjoy the benefits of a document management software without the fuss and cost

Halogen Document management

Halogen is very popular amongst our clients, as it not only offers a complete document management software, but it is also designed to be simple to deploy and require minimal training to get used to. It has been built upon 16 years of experience working with documents and records management and is continuously updated, meaning that our clients get a software that understands the industry’s needs and provides an intuitive solution.

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Pearl Cloud Document storage

Pearl Cloud is a cloud based document storage platform, that eliminates the costly need for in-house hardware, software and maintenance. It will provide you with easy, secure and quick access to your documents 24 hours a day and we will take care of all admin responsibilities. Additionally, we tailor Pearl Cloud to meet individual requirements and provide full training, when necessary.

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Fast Turnaround

Flexible and scalable infrastructure enables us to fulfil the most demanding document scanning requirements.

Data Protection

All our staff members are fully vetted to DBS, have signed a secrecy act and adhere to GDPR standards.


All paper and plastic based material is shredded and recycled according to ISO 14001 and BS 15713 British standards.

Complete Service

From collection through to scanning and confidential shredding of your documents, we provide document scanning and data capture services to both small and large organisations. Whether you have a one-off or an ongoing document scanning requirement, we have the infrastructure and expertise to guarantee a smooth process every time.

High quality scanning services in UK


Having worked with both the private and public sector organisations of all types and sizes for the past 16 years, provided us with an understanding and insight into how different industries and sectors work. This allows us to deliver the most reliable, bespoke and cost-effective scanning and digital document management solutions.

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If you are looking to import scanned data into your existing document management system such as Microsoft SharePoint, Invu, Alchemy, DocuWare, SAP and Sage, etc. our in-house ICT department can work with you to ensure smooth transition of data.

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.