Transform your organisation with our document scanning, data capture and digital document management services

Adopt digital document storage and management to improve efficiency and optimise your office space.

Our document scanning and data capture process

We help our clients transform their traditional paper and microfilm based documents into modern digital formats that moves in step with ever-changing technology

  • UK wide fast document collection service.
  • Secure and modern document scanning facility.
  • Certified to ISO 9001, 27001, PCI and Cyber Essentials.
  • Over 15 years of valuable document scanning & data capture experience.
  • Cater for both private and public sectors.

Get in touch

Contact us today to find out more about our document scanning and data capture services.

Start your scanning project

Experience with various industries Using our knowledge, expertise and years worth of competence

  • Finance: Supplier invoices, year end files, expenses and bank statements etc.
  • Human Resources: Employee files, Payroll folders and Occupational Health Files.
  • Health Care: Medical records, GP notes and X-rays etc.
  • Educational: Pupil and staff files, example papers, books and art works etc.
  • Legal: Matter and case files, deeds and wills, etc.
  • Logistics: Delivery notes, shipping documents and invoices.
  • Local Authorities: Planning, building control, benefits and housing files, microfiche and maps etc.
  • Aerospace: Manufacturing and maintenance records, parts lists, drawings and microfiche, etc.
  • Marketing and Research: Forms, questionnaires and surveys, etc.

Going beyond the traditional services Technology & methods to gain quality and cost benefits

Providing document scanning and data capture services for the last 15 years to variety of industries and departments in both public and private sectors have enabled us to gain extensive knowledge and expertise that go beyond the norms. This in result has helped us to invest in the technology that is suited for the particular types and categories of documents in each industry and department.

Tailored methodologies developed to handle certain types of documents have been implemented throughout the processing stages where a box standard method would have not been suitable and ultimately resulted in un-necessary time and cost being spent. The benefits gained from our innovative approach have helped many of our clients who initially thought that the digitisation and conversion of their documents may have not been achievable.

We have many case studies and references available where our specialist document scanning and data capture services were utilised to achieve client’s specific requirements around technology, compliance and cost effectiveness.

Find out how we can help you Approved service provider to over a thousand private and public sector organisations

Whether you are undertaking an office move, moving towards a paperless office, setting up a digital mailroom, looking to scan your supplier invoices or employee files, speak to our experienced document scanning sales team or browse our website for more information.

Get in touch

Call us on 0161 832 7991 to discuss your document scanning and data capture requirements or fill in our quote form.

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One stop scanning and data capture service


Flexible-service & Long-term support

We can scan and convert your documents into easily accessible digital formats of your choice such as PDF, Searchable PDF or TIFF and can arrange a secure collection of your documents from anywhere in the UK with a turnaround to suit your needs. Upon completion of your scanning requirements, we can securely return, store or shred your original documents with certification to the BSI standards.

Trusted by many well known private organisations and public sector bodies, Pearl Scan has delivered many document scanning projects ranging from a one-off backlog bulk document scanning to an on-going reoccurring service. Our document scanning services provide conversion of all types of documents, books, microfiche, questionnaires and drawings, etc. to digital format.

Cutting edge data capture technologies

As well as scanning documents to provide digital document storage and management, we also offer range of data capture and conversion services. This includes document scanning to capture and extract the required data from documents such as invoices, forms, surveys and birth & burial registers, etc. Our data capture service uses the latest in OCR, ICR, OMR, Barcode recognition as well as eye bowling of documents to provide a manual data entry service. To enable our clients to achieve operational efficiency and cost benefits, our aim has always been to provide the most accurate and cost effective data capture service.

We are compatible Scanning documents into third party software

If you have an existing document management system such as Microsoft SharePoint, Invu, Alchemy, DocuWare, SAP or Sage etc. Our scanning team can scan and supply the data in a digital file format that is compatible with your existing system. We can provide scanned data that can be seamlessly integrated with your existing EDMS, ERP or CRM system. Speak to our experienced sales team to discuss the scanning of your files into your existing system.

We are trusted by organisations large and small…

Trusted by Metropolitan Police
Trusted by Lidl.
Trusted by University of Manchester.
Trusted by BSkyB.
Trusted by BBC.
Trusted by Bolton Council.
Trusted by Anglian Water.
Trusted by Manchester Metropolitan University.
Trusted by NHS.
Environment Agency

… because our services are compliant, secure and of highest quality

Thanks for completing the job on time and with so much care and attention. These are our archive documents that told the Anglian Water story from over 40 years ago; it was really important that they were scanned well and returned to us in the same condition. Pearl kept me up to date with progress of the project and return dates.

Anglian Water Services

Data captured from microchipping forms onto Excel spreadsheet - We were delighted with the professionalism of Pearl Scan and the speed of the job. The communication with them throughout the project was excellent and we would definitely use them again.

Dog's Trust

We were very pleased with the service provided and the quality of the scans. The whole process, from explaining the technical details, collecting and returning the volumes in good condition, and labelling the PDF and then downloading the files was trouble-free. We are happy to recommend Pearl Scan for their services.

The Burlington Magazine

… and our specialist software provides effective document management, storage and retrieval.

Pearl Cloud unique cloud storage for your documents

Pearl Cloud is a storage platform that eliminates the need for in-house hardware, software, backups and maintenance. We will look after your storage and retrieval needs, providing employees with unique passwords and taking care of all admin.

Learn about pearl cloud

Halogen free document management software

This popular option among Pearl Scan customers comes in both standalone and network versions, providing flexible and scalable options to SMEs and large corporations.

learn about halogen

We are proud of our accreditations and compliancy. Find out what this means for you, your business and your project


Get In Touch

Speak to us today and find out how you can become one of our satisfied customers.

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Why Choose Pearl Scan?


In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     


Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.


We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.


The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.


Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.