Transform your organisation with efficient and secure document scanning services and data capture from a leading UK provider.

We work with both private and public sector organisations throughout the UK, handling small and large volume projects with the capacity to scan millions of documents a month.

Our document scanning and data capture process

Get in touch now

Contact us today to find out more about our document scanning and data capture services.

Start your scanning project

The ‘one stop’ scanning service

Document scanning services All types, sizes and volumes of documents scanned

We securely scan all types of documents, books, microfiche, X-rays, newspapers, drawings and all other document types. Whether you are a private or public sector body, we have the facilities to get the job done.

We transform your documents into secure and easily accessible digital files of your choice such as PDF, Searchable PDF, TIFF or JPEG. We can arrange a secure collection of your files from anywhere in the UK with a turnaround time to suit your needs. Upon completion of your scanning project, we can securely return, store or shred your original files.

Trusted by many well known private organisations and public sector bodies, Pearl Scan has delivered many document scanning projects ranging from a one off backlog bulk document scanning service to on going daily, weekly and monthly reoccurring document scanning service.

Our range of scanning services

Data capture services save time and cost with our automated data capture services

As well as scanning documents to digital formats, we also offer a range of data capture services. This includes scanning and reading your documents to capture and extract relevant data from invoices, forms and surveys.

Our data capture services use the latest in the OCR, ICR, OMR, Barcode recognition (2D and QR codes) as well as manual eye bowling and data entry. Our aim is always to provide the most accurate and cost effective data capture service to enable our clients to achieve operational and cost benefits.

Whether you have structured documents such as pre printed forms, surveys, questionnaires or semi-structured documents e.g. supplier invoices, purchase orders, letters etc. we have the technology and expertise to cater for all document types and capture the required data in the file format of your choice such CSV, Excel, SPSS, XML etc.

Our range of data capture services

Experienced Scanning and Digitisation Service Provider trusted by many well known private and public sector organisations

Whether you are undertaking an office move, moving towards a paperless office, setting up a digital mailroom, looking to scan your supplier invoices or employee files, speak to our experienced document scanning sales team or browse our website for more information.

Get in touch

Call us on 0161 832 7991 or fill in our get a quote form to discuss your document scanning and data capture requirements.

Get a Quote

Start your scanning project today

Scanning documents into third party software we work well with others

If you have an existing document management system such as Microsoft SharePoint, Invu, Alchemy, DocuWare, SAP or Sage etc. Our scanning team can scan and supply the data in a digital file format that is compatible with your existing system.  We can provide scanned data that can be seamlessly integrated with your existing EDMS, ERP or CRM system. Speak to our experienced sales team to discuss the scanning of your files into your existing system.

Our specialist software provides effective document management, storage and retrieval.

Pearl Cloud Unique Cloud Storage for your documents

Pearl Cloud is a storage platform that eliminates the need for in-house hardware, software, backups and maintenance. We will look after your storage and retrieval needs, providing employees with unique passwords and taking care of all admin.

Learn about Pearl Cloud

Halogen Free document management software

This popular option among Pearl Scan customers comes in both standalone and network versions, providing flexible and scalable options to SMEs and large corporations.

Learn About Halogen

We’re trusted by organisations large and small

Metropolitan Police
University of Manchester
Bolton Council
Anglian Water
Manchester Metropolitan University
Environment Agency
… because we’re dedicated to providing quality, security and compliance.

We’re proud of our accreditations and compliancy. Find out what this means for you, your business and your project.

Industry news

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Why Choose Pearl Scan?


In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     


Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.


We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.


The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.


Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.