Welcome to the Pearl Scan Group website!

Scanning Services

  • Professional, Secure and Confidential
  • Low to High Volume Scanning and Data Capture
  • Nationwide Coverage With 24-hour Turnaround
  • Almost 15 Years of Experience
Document scanning services provided throughout the UK from Pearl Scan Group - a professional document scanning company.

Document Scanning Services

Pearl Scan Group offers wide range of scanning services and document management solutions; ranging from day to day handling of general office mail, customer files, accounts payable, HR files, books and microfilm media.

To provide flexible and scalable scanning services to our clients, we have built a bespoke document scanning service centre and kitted it with the most advanced document and data capture technologies with the capacity to process up to 10 million images per month.

Our document scanning service bureau serves our private and public sector clients with an excellent logistics infrastructure, providing instant collection to their urgent document scanning needs to bulk collection and scanning services of their backlog throughout the UK.

Document Storage and Retrieval Software | Complimentary

Alliance to our scanning services, Pearl Scan Group has invested in a dedicated software development division on high demand from our clients. The software division serves our document scanning clients to provide either fully managed Pearl Cloud or locally managed complimentary Halogen document management software.

Piles of documents and files inside lever arch and paper folders that have been collected from various parts of the UK that can be scanned by Pearl Scan Group and converted to digital formats.

Document Scanning Services | Integration

Our software division also helps our clients who may have already implemented an electronic document management system (EDMS) and looking to have their backlog of files or going forward document scanning services carried out for them. Read more...

Clients who may have implemented third party applications such as Microsoft SharePoint, Office 365, DocuWare, Alchemy, Invu, Sage, SAP and other ERP systems and looking for document scanning service provider who can scan documents in the format and specification required by their application, our software division has the experience and expertise to fulfil their technical requirements.

Scanning Services | Tailored

Our document scanning services are tailored to our client’s objectives such as scanning of their documents, microfilm media, books etc. for reference archive, office move, electronic document management, paperless office, digital mailroom, accounts payable automation, e-invoicing, employees files scanning, etc. Read more...

This enables Pearl Scan Group to provide scanning services based upon experience, available technology and been able to offer options around client’s budgets and future plans to securely and cost effectively scan and convert their documents to digital format.

Clients who are considering having their documents scanned and convert to digital format will inevitably gain the following benefits by having their documents scanned.

Document Scanning Services | Benefits

  • Space - You can free up much needed valuable office space.
  • Costs - The physical cost of long-term storage and management can be eliminated by having the documents scanned and securely disposed-off.
  • Compliance - Being compliant with document retention, data confidentiality and security is not an option - document scanning and digital document management provides better managed compliant in the most cost effective way.
  • Security - Physical documents are more prone to being lost, damaged and being accessed by non-authorised users than digital files, which can be protected through user access control and data encryption technology.
  • Efficiency - Whether working from office, home or remotely you can securely and instantly access your scanned files, saving time and bringing efficiency.
  • Productivity - Instant file retrieval, easy sharing and greater control of documents will see a huge boost in office productivity and morale.

Document Scanning Company | About Us

Pearl Scan Group was founded in 2003 with a main aim to aid organisations and individuals seeking help with their document scanning, data capture and document management needs. Nearly decade and half now, we have grown into a leading national document scanning service provider, delivering the highest quality services to our clients. We have invested in the latest document scanning, digitisation, data capture and data conversion technologies to offer our clients the wide variety of scanning and data capture services. With our extensive experience of document scanning, you can be sure that your documents will be in safe and experienced hands.

We have successfully completed projects for some of the most reputable companies in the UK including the BBC, NHS, many local authorities, BSkyB, University of Manchester, University of Oxford, University of Cambridge, Guinness World of Records, to name a few. Our scanning services are accredited to EN BS ISO certifications in 9001:2005, 27001 and 14001 to assure quality management and data security as well as we are PCI compliant and registered with ICO. Our document and data scanning bureau specialises in multiple types of documents, HR files, invoices, case files, matter files, surveys, questionnaires, books, magazines, newspapers, microfiche, microfilm, aperture cards, x-rays, photos, slides & negatives and large formats drawings / plans etc.

With almost 15 years of document scanning and data capture services experience, trusted by many reputable organisations in the United Kingdom – Pearl Scan Group brings wealth of experience, expertise and trust in handling any size of document scanning and data capture projects.

Document Scanning and Data Capture | Contact Us

It could be a daunting task to find a reputable and compliant document scanning service provider, who takes the time to understand their customer’s needs regardless of whether it is a one off document scanning requirement, on-demand scanning service or re-occurring going forward scanning of their documents whether in small or large volumes. Pearl Scan Group has a team of friendly document scanning and data capture specialists, who will be happy to help you.

You can contact us by email, filling in our Contact Us form or by telephone and we will be happy to assist you with your document scanning and data capture needs – a document scanning company you can always trust and reply on for all your scanning needs!

Fast, secure and nationwide - whether you have a box to collect or would like us to organise a collection of hundreds of boxes, our logistics team will work with you to arrange the collection of your documents at the most convenient time for you and in the most cost effective way possible.

If you need additional assistance to have your files, boxes etc. removed from filing cabinets and catalogued or from third-party storage supplier's facility, this can also be arranged for you as well as if you require any boxes, packaging material or special fragile items such heritage material, books, large maps or documents to be collected in security marked lockable containers.

Prior to scanning documents, we go through the files and remove any document fasteners, such as staples, paper clips, treasury tags and post-it notes. All documents, including the attachments and receipts, are kept in their original order to ensure a smooth and accurate scanning process takes place and to guarantee the quality of all documents scanned.

We use the latest document scanners equipped with ultra-sonic double-page-feed detection, automated colour detection and image optimisation technology to ensure optimum scanned image quality.

The document can be scanned either black and white or like-for-like as per originals, our document scanning equipment can handle document sizes as small as a trains ticket to A3, any large documents such as maps, plans and technical drawings are scanned on our wide-format scanners.

Once the documents have been scanned, we can then index each file, folder or a document by the required index criteria (metadata) for example, title, name, address, reference number, date etc. to enable better storage and search capabilities.

We can apply OCR processing in order to convert your scanned documents to fully text-searchable scans (images). This can be very beneficial for searching particular documents by their contents (keywords etc.); while the OCR search used together can also help to locate any misfiled documents.

Rigorous quality control checks are applied throughout the document scanning and capture processes, as well as a separate dedicated department is allocated to perform quality checks in accordance with our In-house manual, and third-party audited EN BS ISO 9001 and EN BS ISO 27001 standards.

To ensure extra layer of security, the data can be encrypted at the highest available level of encryption.

The final scanned data can be supplied either on a Disc, USB Drive or downloadable from our SFTP.

After an agreed period of time and approval of the scanned data, the originals can be securely shredded. A shredding certificate is provided upon completion of the shredding process.

Free Trial


We offer a free trial scanning service to
our prospective clients to their required
format as proof of concept.


Why Choose Pearl Scan Group

Document Scanning | Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

Logo's in which Pearl Scan Group has a number accreditations with including ISO