PearlScan

Transform your organisation with our experienced document scanning and data capture services

By implementing our document scanning solutions, our clients have tremendously benefited from reclaiming their valuable office space, improving their operational efficiency and achieving GDPR compliance.

Our document scanning and data capture process
  • UK wide fast document collection service.
  • Secure and modern document scanning facility.
  • Certified to ISO 9001, 27001, PCI and Cyber Essentials.
  • Over 15 years of valuable document scanning & data capture experience.
  • Cater for both private and public sectors.

Get in touch

Contact us today to find out more about our document scanning and data capture services.

Start your scanning project

The ‘one stop’ scanning service

Document Scanning Services All types, sizes and volumes of documents scanned

Our document scanning services provide secure conversion of all types of documents, books, microfiche, X-rays, newspapers, and drawings, etc to our client’s required digital format. Whether you work in the private or a public sector department, we have the required expertise, resources and standards to deliver the required document scanning and digitisation services.

We can securely transform your documents into easily accessible digital formats of your choice such as Searchable PDF or TIFF. We can arrange secure collection of your documents from anywhere in the UK with a turnaround to suit your needs. Upon completion of your scanning requirements, we can securely return, store or shred your original documents with certification to the BSI standards.

Trusted by many well known private organisations and public sector bodies, Pearl Scan has delivered many document scanning projects ranging from a one-off backlog bulk document scanning to an on-going reoccurring service.

Our range of scanning services

Data Capture Services save time and cost with our automated data capture services

As well as scanning documents to digital formats, we also offer a range of data capture and conversion services. This includes scanning and reading your documents to capture and extract the required data from documents such as invoices, forms, surveys and birth & burial registers, etc.

Our data capture service uses the latest in OCR, ICR, OMR, Barcode recognition as well as eye bowling of documents to provide a manual data entry service. To enable our clients to achieve operational efficiency and cost benefits, our aim has always been to provide the most accurate and cost effective data capture service.

Whether your document layouts are structured, like forms, or more unpredictable, like invoices, we can capture and extract the data to your required file format. We’re more often asked to output the data to Microsoft Excel, CSV or XML but are happy to provide whatever format you need.

Our range of data capture services


Experienced Document Scanning Company Trusted by many well known private and public sector organisations

Whether you are undertaking an office move, moving towards a paperless office, setting up a digital mailroom, looking to scan your supplier invoices or employee files, speak to our experienced document scanning sales team or browse our website for more information.

Contact us

Call us on 0161 832 7991 to discuss your document scanning and data capture requirements or fill in our Quote form.

Contact us

Start your scanning project today

Experience working with many industries using our knowledge, expertise and years of experience

  • Finance: Supplier invoices, year end files, expenses and bank statements etc.
  • Human Resources: Employee files, Payroll folders and Occupational Health Files.
  • Health Care: Medical records, GP notes and X-rays etc.
  • Educational: Pupil and staff files, example papers, books and art works etc.
  • Legal: Matter and case files, deeds and wills, etc.
  • Logistics: Delivery notes, shipping documents and invoices.
  • Local Authorities: Planning, building control, benefits and housing files, microfiche and maps etc.
  • Aerospace: Manufacturing and maintenance records, parts lists, drawings and microfiche, etc.
  • Marketing and Research: Forms, questionnaires and surveys, etc.

Going beyond the traditional services technology & methods to gain quality and cost benefits

Providing document scanning and data capture services for the last 15 years to variety of industries and departments in both public and private sectors have enabled us to gain extensive knowledge and expertise that go beyond the norms. This in result has helped us to invest in the technology that is suited for the particular types and categories of documents in each industry and department.

Tailored methodologies developed to handle certain types of documents have been implemented throughout the processing stages where a box standard method would have not been suitable and ultimately resulted in un-necessary time and cost being spent. The benefits gained from our innovative approach have helped many of our clients who initially thought that the digitisation and conversion of their documents may have not been achievable.

We have many case studies and references available where our specialist document scanning and data capture services were utilised to achieve client’s specific requirements around technology, compliance and cost effectiveness.

We work well with others Scanning documents into third party software

If you have an existing document management system such as Microsoft SharePoint, Invu, Alchemy, DocuWare, SAP or Sage etc. Our scanning team can scan and supply the data in a digital file format that is compatible with your existing system.  We can provide scanned data that can be seamlessly integrated with your existing EDMS, ERP or CRM system. Speak to our experienced sales team to discuss the scanning of your files into your existing system.

Our specialist software provides effective document management, storage and retrieval.

Pearl Cloud Unique Cloud Storage for your documents

Pearl Cloud is a storage platform that eliminates the need for in-house hardware, software, backups and maintenance. We will look after your storage and retrieval needs, providing employees with unique passwords and taking care of all admin.

Learn about Pearl Cloud

Halogen Free document management software

This popular option among Pearl Scan customers comes in both standalone and network versions, providing flexible and scalable options to SMEs and large corporations.

Learn About Halogen

We’re trusted by organisations large and small

Trusted by Metropolitan Police
Trusted by Lidl.
Trusted by University of Manchester.
Trusted by BSkyB.
Trusted by BBC.
Trusted by Bolton Council.
Trusted by Anglian Water.
Trusted by Manchester Metropolitan University.
Trusted by NHS.
Environment Agency
… because we’re dedicated to providing quality, security and compliance.

We’re proud of our accreditations and compliancy. Find out what this means for you, your business and your project.


Industry news

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Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.