We have been providing professional document scanning, data capture and digital document management services nationwide for the last 16 years.

Our document scanning and data capture process

Designed with our customers in mind We always aim to provide the most accurate and cost effective data capture and document scanning service

Complete service

From secure collection through to scanning and confidential shredding of your documents, we provide our data capture and scanning services to businesses of all types and sizes.

Whether you need a one-off or an ongoing document scanning services , we have the infrastructure and expertise to guarantee a smooth process every time.


Latest technology

Our continuous investment in the latest imaging and capture systems ensures consistency in quality, service and standards we adhere to. Keeping up with the latest scanning, capture and recognition technology enables us to provide our clients with the most efficient and cost effective solution.


We have worked with majority of the document management systems to supply scanned data in a format that is compatible with their technical specification. Having an in-house department enables us to easily work with our client’s existing systems such as Microsoft SharePoint, Invu, Alchemy, DocuWare, SAP and Sage, etc. while keeping their costs down.

We scan all types of documents

Our custom built scanning facility can scan and convert any document from paper, microfiche and bound books, etc. Throughout the last 16 years of providing document scanning and data capture services, we have gained extensive knowledge and experience that goes beyond the norms. This allows us to scan and convert documents of various types, volumes and conditions, providing our clients with a peace of mind service.

We often scan A4 documents, micromedia (roll / cartridges / cassettes of microfilm, microfiche, aperture cards), large format drawings / plans, bound books & magazines, X-rays, business cards and questionnaires / surveys.

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Icon of microfilm, general document and business card as examples of documents that we can scan

We cater for different industries

Following is a list of some of the industries and departments that we typically provide our document scanning services to, covering variety of documents;

  • Finance: Supplier invoices, year end files, expenses and bank statements
  • Human Resources: Employee files, payroll folders and occupational health files
  • Health Care: Medical records, GP notes and X-rays
  • Education: Pupil and staff files, exam papers, books and art works
  • Legal: Matter files, deeds and Wills
  • Logistics: Delivery notes, shipping documents and invoices
  • Local Authorities: Planning, building control, benefits and housing files, microfiche and plans
  • Aerospace: Manufacturing and maintenance records, parts lists, drawings and microfiche
  • Marketing and Research: Forms, questionnaires and surveys
Woman holding document folders

Document scanning can greatly improve efficiency Call us on 0161 832 7991 or fill in a quick quote form as below

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We take security seriously

Our document processing facility has been custom built around security and confidentiality of the data, accredited to ISO 27001, ISO 9001, Cyber Security Essentials and PCI certification. Equipped with the state of the art 24/7 CCTV security and Red-Care systems, the site is monitored by professional security personnel.

Our staff is CRB/DBS checked and conforms to GDPR (General Data Protection Regulations) and secrecy act to ensure that the data is kept in confidence at all times, providing our customers secure, confidential and peace of mind data processing service.

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Some of our clients

Trusted by NHS.
Trusted by BSkyB.
Trusted by Lidl.
Trusted by Metropolitan Police
Trusted by Manchester Metropolitan University.
Trusted by Bolton Council.

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Why Choose Pearl Scan?


In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     


Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.


We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.


The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.


Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.