Document Management Services

We are The Scan-do People!

Pearl Scan, a leading outsourced document management services provider in the UK, is dedicated to transforming business documents into digital assets. With over 20 years of expertise in the industry, we specialise in tailored scanning, storage, and shredding services that streamline document management, improve accessibility, and enhance data security. Our advanced document imaging and data capture technologies, combined with our skilled team, ensure accurate, efficient, and cost-effective solutions. This approach makes information readily available and easy to manage. Trust us to unlock the full potential of your documents and propel your business into the digital era.

document scanning services by Pearl Scan

Our services have earned the trust
of numerous private and public sector organisations

Trusted by BSkyB
Trusted by the BBC
Trusted by Metropolitan Police
Trusted by the Environment Agency
Trusted by University of Manchester.
Trusted by Dogs Trust.
Trusted by Crawley Borough Council
Air Products
Trusted by Islington Council.
Trusted by Fortius Clinic.
University of Oxford
Trusted by Manchester Art Gallery.
Trusted by Guinness World Records
Trusted by Defra.
Trusted by Kone Elevators.
SEPA- Scottish Environment Protection Agency
We provide free consultation and site visits Get in touch with us now!
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See why our customers love us...
Our reviews...

There is nothing more we like to do in our day at work than scanning, oh yes, we’ve been doing it for 20 years!
We think we have got it just right and our customers love it too – read about their experiences here.

Google Rating
Based on 61 reviews
Anne Street
Anne Street
09:50 18 May 21
From the very first contact with Pearl Scan, I found the process was professional and extremely helpful. Everyone who I had... contact with was accommodating and eager to assist in a very large project. I cannot find anything negative to say, so all in all, a very good and productive experience and I can highly recommend the company!read more
Clare Parry
Clare Parry
16:40 24 Nov 21
I found Pearl Scan to be friendly and efficient. They were incredibly, adaptable to my requirements which were pretty... challenging. They kept me updated as to the projects progress snd got in touch to clarify the details of the work undertaken.They actually were the first company I got in touch with and i didn't bother to enquire with others because they seemed to have it all covered in a really confident but approachable manner at all stages in the process.Thank youread more
Tony Aitken
Tony Aitken
14:42 16 Dec 21
We are a School Association, and we required our collection of six decades worth of School Magazines to be digitised for our... membership to be able to download from our website. Pearl Scan were able to provide us with a non-destructive scanning service, and were informative and clear when answering our enquiries. The price quoted was fair, and the quality, at 300dpi, was right for our purposes. They were happy to provide sample scans, and we went forward with our order. The results are first class, cost was competitive, and we are very pleased with the results. We have no hesitation in recommending Pearl Scan, and would use happily them more
London Harley Street Practice
London Harley Street Practice
09:30 26 Jan 22
Outstanding performance from every member of the team at Pearl Scan.
Fred Reeve
Fred Reeve
16:39 16 Aug 22
Excellent service and high quality output was received from Pearl Scan.I shall use the facilities again in the future and will... recommend it to others.Fred Reeveon be behalf of my Old Boy's School Associationread more
13:20 26 Sep 23
I needed some personal files digitised (I suspect it was a smaller job than Pearl typically handle). The team at Pearl couldn't... have been more helpful. A seamless process throughout and I would highly more
Sharon Redman
Sharon Redman
10:58 19 Sep 23
We have used Pearl Scan for a big project of scanning archived folders and have found them to be very professional and update you... as they go along. The quality of the scanning is very good and easy to find from the sharepoint file we used for this exercise - I would highly recommend Pearl Scan!read more
11:35 12 Jul 23
Great experience, great price and great result. Highly recommended.
Read more testimonials
Our Awards

Pearl Scan has won an award for our document management software Halogen, in the category of Open Source Document Management Software. The award recognises companies who create a culture of open source software and growth to improve digital document management.

Read more

document manager award winning logo for pearl scan
Nationwide document scanning services


Our document collection service covers the UK and Europe using our own unmarked fully tracked fleet of vehicles for added security.

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Fast Turnaround

With the capacity to digitise around 10 x million images per month, we can accommodate urgent and demanding document scanning requirements.

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We can fulfil any document scanning requirements – we provide services to any required volumes, complexity involved and to any location.


We ensure compliance by following the BS 10008 framework for all of our document management services.

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Our staff members undergo a full DBS vetting process, sign a secrecy act, and adhere to GDPR standards.



We shred and recycle all paper and plastic materials according to the ISO 14001 and BS 15713 British standards.