Document Scanning Services
Transform your organisation with efficient and secure document scanning services and data capture from a leading UK provider
Organisations of all sizes find that going paperless can be a more efficient and secure way to store and view documents. But how do you choose a provider with the capabilities to properly address your scanning needs and undertake your project – whatever its size?
The one stop scanning solutions
Pearl Scan Group’s modern data centre has the capacity to securely process up to 10 million images per month. This is a professional, dedicated data processing environment in which we comply to the highest industry regulations and standards.
We scan standard A4 documents, books, microfiche, X rays, newspapers and all other documents. Whether you are a large private or public sector body or an SME, we have the facilities to get the job done.
We then transform documents into a secure and easily accessible digital format of your choice.
Whether you are creating a reference archive, undertaking an office move, moving to a paperless office, setting up a digital mailroom, moving to e-invoicing or scanning employees’ files, we will use our services and technology to find a cost-effective option for you.
We can arrange secure collection of your files anywhere in the UK and a fast turnaround – within 24 hours if required.
Free document management and retrieval software
When you create large volumes of digital data, effective document management, storage and retrieval is crucial. That is why Pearl Scan Group has invested in a dedicated software development division offering clients two options:
- Fully managed Pearl Cloud software. This is a unique cloud storage platform that eliminates the need for in-house hardware, software, backups and maintenance. We will look after your storage and retrieval needs, providing employees with unique passwords and taking care of all admin.
- Free locally managed Halogen software. This popular option among Pearl Scan customers comes in both standalone and network versions, providing flexible and scalable options to SMEs and large corporations.
Working with your existing document management system
Our software division also has the expertise to scan documents in a digital file format compatible with your existing electronic document management system (EDMS). For instance, if you already use third-party applications such as Microsoft SharePoint, Office 365, DocuWare, Alchemy, Invu, Therefore, Scanfile, Sage, SAP or other ERP systems, we will provide scanned documents that seamlessly integrate into your existing digital file format set-up.
We also handle large-volume projects
As a provider of comprehensive scanning services, Pearl Scan Group works with many large public and private sector organisations. Our clients include the BBC, the NHS, BSkyB, the University of Oxford, the University of Cambridge, BAE, Environment Agency, Ginsters and many local authorities and SMEs.
In many cases, the scope of work is considerable. For instance backlog-scanning files may require working with tens of thousands of documents. In these circumstances, we offer a completely free consultation period to demonstrate our services. This involves:
- A site visit to assess the scope of the work and understand your needs.
- A detailed, bespoke proposal describing the logistics of carrying out the job.
- Samples of scanned files, to ensure the output meets your requirements.
When you are satisfied with our process and the proposed project plan, we then commence work. This is a no-obligations service, provided completely free.
Contact us today
Find out more about our document scanning services and data capture. Or simply browse our website to discover our full range of services across every sector.
Want to talk? For tailored advice or for a quote. Contact us today