Document Scanning Services
Transform your organisation with our efficient and secure UK document scanning and data capture services.
Organisations of all sizes located throughout the UK including Manchester, London and Birmingham who have worked with us have found that scanning their documents adds efficiency and extra security when retrieving, viewing and storing their documents. But how do you choose a provider with the capabilities to understand your scanning needs and undertake your scanning projects – whatever its size?
Our ‘one stop’ scanning service
We securely scan office type documents, books, microfiche, X-rays, newspapers and many other variations of data. We then convert your documents into a secure and easily accessible digital format of your choice. Whether you are a large private or public-sector body or an SME, we have the facilities to efficiently complete your scanning project.
A secure collection of your files from anywhere in the UK can be arranged with a fast turn-around within 24 hours if required.
Want to talk? Get in touch and receive a free tailored quotation for your scanning project
Our modern data processing centre has the capacity to securely process up to 10 million images per month. This is a professional, dedicated data processing environment in which we comply to the highest industry regulations and standards. See our accreditation and certifications.
As well as document scanning services, we also offer a full data capture service, scanning and reading your documents to fully extract relevant data from invoices, forms and surveys.
Whether you want to create a reference archive, undertaking an office move, moving to a paperless office, setting up a digital mailroom, moving to electronic invoices or scanning employees files, we will use our services and technology to find a cost-effective option for you.
Free document management system and retrieval software
When you create high volumes of digital data, effective document management, storage and retrieval is crucial. That is why we have invested in a dedicated software development division offering clients two options:
- Fully managed Pearl Cloud software. This is a unique cloud storage platform that eliminates the need for in-house hardware, software, backups and maintenance. We will look after your storage and retrieval needs, providing employees with unique passwords and taking care of all admin.
- Free locally managed Halogen software. This popular option among Pearl Scan customers comes in both standalone and network versions, providing flexible and scalable options to SMEs and large corporations.
Working with your existing document management system
Our software division also has the expertise to scan documents in a digital file format compatible with your existing electronic document management system (EDMS). For instance, if you already use third-party applications such as Microsoft SharePoint, Office 365, DocuWare, Alchemy, Invu, Sage, SAP or other ERP systems, we will provide scanned data that seamlessly integrates into your existing digital file format set-up.
High volume scanning projects
As a provider of comprehensive scanning services, Pearl Scan works with many large public and private sector organisations. Our clients include the BBC, the NHS, BSkyB, the University of Oxford, the University of Cambridge, BAE, Environment Agency, Ginsters and many local authorities and SMEs.
In many cases, the scope of work is considerable. For instance, backlog file scanning may require working with tens of thousands of documents. In these circumstances, we offer a completely free consultation period to demonstrate our services. This involves:
- A site visit, to assess the scope of the work and understand your needs.
- A detailed, bespoke proposal describing the logistics of carrying out the job.
- Samples of scanned files, to ensure the output meets your requirements.
When you are satisfied with our data process and the proposed project plan, we then commence work. This is a no-obligations service, provided completely free.
Contact us
Contact us today to find out more information about our data capture and document scanning services. Or simply browse our website to discover our full range of services across every sector. Contact us
