Welcome to the Pearl Scan Group website

Document Scanning Services UK and Data Capture from Pearl Scan Group. We offer safe, secure and speedy document scanning and data capture for clients across the UK, operating from offices in London, Manchester and Birmingham.
Go Paper Free Today

Professional Scanning Services

  1. All types of documents scanned
  2. Data capture services
  3. Files presented in your preferred format
  4. Free document storage and retrieval software available
  5. Leading public and private sector clients
  6. Handles large-volume projects
  7. Professional, confidential and secure scanning
  8. Nationwide coverage with 24-hour turnaround

Document Scanning Services

Transform your organisation with efficient and secure document scanning services and data capture from a leading UK provider

Organisations of all sizes find that going paperless can be a more efficient and secure way to store and view documents. But how do you choose a provider with the capabilities to properly address your scanning needs and undertake your project – whatever its size?

The one stop scanning solutions

Pearl Scan Group’s modern data centre has the capacity to securely process up to 10 million images per month. This is a professional, dedicated data processing environment in which we comply to the highest industry regulations and standards.

We scan standard A4 documents, books, microfiche, X rays, newspapers and all other documents. Whether you are a large private or public sector body or an SME, we have the facilities to get the job done.

As well as document scanning services, we also offer a full data capture service, scanning and reading your documents to fully extract relevant data from invoices, forms and surveys.

We then transform documents into a secure and easily accessible digital format of your choice.

Whether you are creating a reference archive, undertaking an office move, moving to a paperless office, setting up a digital mailroom, moving to e-invoicing or scanning employees’ files, we will use our services and technology to find a cost-effective option for you.

We can arrange secure collection of your files anywhere in the UK and a fast turnaround – within 24 hours if required.

Free document management and retrieval software

When you create large volumes of digital data, effective document management, storage and retrieval is crucial. That is why Pearl Scan Group has invested in a dedicated software development division offering clients two options:

  1. Fully managed Pearl Cloud software. This is a unique cloud storage platform that eliminates the need for in-house hardware, software, backups and maintenance. We will look after your storage and retrieval needs, providing employees with unique passwords and taking care of all admin.
  2. Free locally managed Halogen software. This popular option among Pearl Scan customers comes in both standalone and network versions, providing flexible and scalable options to SMEs and large corporations.

Working with your existing document management system

Our software division also has the expertise to scan documents in a digital file format compatible with your existing electronic document management system (EDMS). For instance, if you already use third-party applications such as Microsoft SharePoint, Office 365, DocuWare, Alchemy, Invu, Therefore, Scanfile, Sage, SAP or other ERP systems, we will provide scanned documents that seamlessly integrate into your existing digital file format set-up.

We also handle large-volume projects

As a provider of comprehensive scanning services, Pearl Scan Group works with many large public and private sector organisations. Our clients include the BBC, the NHS, BSkyB, the University of Oxford, the University of Cambridge, BAE, Environment Agency, Ginsters and many local authorities and SMEs.

In many cases, the scope of work is considerable. For instance backlog-scanning files may require working with tens of thousands of documents. In these circumstances, we offer a completely free consultation period to demonstrate our services. This involves:

  • A site visit to assess the scope of the work and understand your needs.
  • A detailed, bespoke proposal describing the logistics of carrying out the job.
  • Samples of scanned files, to ensure the output meets your requirements.

When you are satisfied with our process and the proposed project plan, we then commence work. This is a no-obligations service, provided completely free.

Contact us today

Find out more about our document scanning services and data capture. Or simply browse our website to discover our full range of services across every sector.

Want to talk? For tailored advice or for a quote. Contact us today

Fast, secure and nationwide - whether you have a box to collect or would like us to organise a collection of hundreds of boxes, our logistics team will work with you to arrange the collection of your documents at the most convenient time for you and in the most cost effective way possible.

If you need additional assistance to have your files, boxes etc. removed from filing cabinets and catalogued or from third-party storage supplier's facility, this can also be arranged for you as well as if you require any boxes, packaging material or special fragile items such heritage material, books, large maps or documents to be collected in security marked lockable containers.

Prior to scanning documents, we go through the files and remove any document fasteners, such as staples, paper clips, treasury tags and post-it notes. All documents, including the attachments and receipts, are kept in their original order to ensure a smooth and accurate scanning process takes place and to guarantee the quality of all documents scanned.

We use the latest document scanners equipped with ultra-sonic double-page-feed detection, automated colour detection and image optimisation technology to ensure optimum scanned image quality.

The document can be scanned either black and white or like-for-like as per originals, our document scanning equipment can handle document sizes as small as a trains ticket to A3, any large documents such as maps, plans and technical drawings are scanned on our wide-format scanners.

Once the documents have been scanned, we can then index each file, folder or a document by the required index criteria (metadata) for example, title, name, address, reference number, date etc. to enable better storage and search capabilities.

We can apply OCR processing in order to convert your scanned documents to fully text-searchable scans (images). This can be very beneficial for searching particular documents by their contents (keywords etc.); while the OCR search used together can also help to locate any misfiled documents.

Rigorous quality control checks are applied throughout the document scanning and capture processes, as well as a separate dedicated department is allocated to perform quality checks in accordance with our In-house manual, and third-party audited EN BS ISO 9001 and EN BS ISO 27001 standards.

To ensure extra layer of security, the data can be encrypted at the highest available level of encryption.

The final scanned data can be supplied either on a Disc, USB Drive or downloadable from our SFTP.

After an agreed period of time and approval of the scanned data, the originals can be securely shredded. A shredding certificate is provided upon completion of the shredding process.

Why Choose Pearl Scan Group

Document Scanning | Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

Logo's in which Pearl Scan Group has a number accreditations with including ISO