PearlScan

Transform your organisation with efficient and secure document scanning, data capture and digital document management services from a leading UK provider.

Our document scanning and data capture process

Document scanning with customers in mind We always aim to provide most cost effective document scanning, data capture and document management solutions

Complete service

From collection through to scanning and confidential shredding of your documents, we provide document scanning and data capture services to both small and large organisations. Whether you have a one-off or an ongoing document scanning requirement, we have the infrastructure and expertise to guarantee a smooth process every time.

High quality scanning services in UK

Experience

Having worked with both the private and public sector organisations of all types and sizes for the past 16 years, provided us with an understanding and insight into how different industries and sectors work. This allows us to deliver the most reliable, bespoke and cost-effective scanning and digital document management solutions.

Compatible scanning services icon.

Compatibility

If you are looking to import scanned data into your existing document management system such as Microsoft SharePoint, Invu, Alchemy, DocuWare, SAP and Sage, etc. our in-house ICT department can work with you to ensure smooth transition of data.

Our document scanning services we cater for small and large volumes of work

Documents scanning

Invoices, Personnel files, Client Files, Manuals, etc. can be converted to digital files such as PDF, TIFF and JPEG etc.

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Books scanning

Books (modern and historical), magazines and manuscripts can be scanned to text searchable PDF, e-book formats (.epub, .mobi) etc.

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OCR conversion

Scanned documents can be OCR’d and converted to editable Microsoft Word, Excel, XML or text searchable PDF files.

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Microfiche & film scanning

All types of microfiche, rolls of microfilm can be scanned and converted to digital files, such as TIFF, PDF and JPEG.

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Forms & surveys scanning

Any types of forms, surveys, questionnaires can be scanned, data captured and output to a CSV, Microsoft Excel or XML file format.

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Aperture cards scanning

Technical drawings and plans stored on aperture card can be scanned to digital files as well as converted to CAD format such as DWG or DXF.

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Drawings scanning

Large format technical drawings and building plans can be scanned to TIFF or PDF as well as converted to CAD format.

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Business cards scanning

Business cards can be scanned, data captured and output to Microsoft Excel, Outlook and Salesforce formats.

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One stop scanning, data capture and shredding services Call us on 0161 832 7991 or fill in a quick quote form as below

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Scanning services for all departments and industries

Following is a list of some of the industries and departments that we typically provide our document scanning services to, covering variety of documents;

  • Accounts payable: Supplier invoices, year end files, expenses and bank statements
  • Human Resources: Employee files, payroll folders and occupational health files
  • Health Care: Medical records, GP notes and X-rays
  • Education: Pupil and staff files, exam papers, books and art works
  • Legal: Matter files, deeds and Wills
  • Logistics: Delivery notes, shipping documents and invoices
  • Local Authorities: Planning, building control, benefits and housing files, microfiche and plans
  • Aerospace: Manufacturing and maintenance records, parts lists, drawings and microfiche
  • Marketing and Research: Forms, questionnaires and surveys
Woman holding document folders

Our specialist document processing services We cater for both private and the public sectors

Digital mailroom

Daily incoming mail is scanned and delivered digitally to your inbox, bringing efficiencies and saving costs.

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Invoice capture

Both paper and digital invoices can be directed to us, these are scanned, data is captured and delivered to you on daily basis.

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AP automation

Implementing our automated invoice processing workflow technologies will significantly reduce your cost per invoice processed and maximise efficiency.

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Some of our clients

Trusted by NHS.
Trusted by BSkyB.
Trusted by Lidl.
Trusted by Metropolitan Police
Trusted by Manchester Metropolitan University.
Trusted by Bolton Council.

Our specialist document scanning solutions Tailored to meet your individual needs

Heritage digitisation

A digitisation process specifically created to handle, digitise and process the fragile nature of the material without compromising its integrity.

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Archive Scanning

A service designed to bulk scan archive documents and convert to easily accessible digital files to free up storage space.

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On-site Scanning

Documents that can not be removed from their location, can be scanned on-site by our fully vetted  and experienced scanning team.

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Complimentary document management software

Halogen Document management

Halogen is very popular amongst our clients, as it not only offers a complete document management software, but it is also designed to be simple to deploy and require minimal training to get used to. It has been built upon 16 years of experience working with documents and records management and is continuously updated, meaning that our clients get a software that understands the industry’s needs and provides an intuitive solution.

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Pearl Cloud Document storage

Pearl Cloud is a cloud based document storage platform, that eliminates the costly need for in-house hardware, software and maintenance. It will provide you with easy, secure and quick access to your documents 24 hours a day and we will take care of all admin responsibilities. Additionally, we tailor Pearl Cloud to meet individual requirements and provide full training, when necessary.

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Fast turnaround

Flexible and scalable infrastructure enables us to fulfil the most demanding document scanning requirements.

Data protection

All our staff members are fully vetted to DBS, have signed a secrecy act and adhere to GDPR standards.

Recycling

All paper and plastic based material is shredded and recycled according to ISO 14001 and BS 15713 British standards.


Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.