Document Scanning Service
Pearl Scan is a document scanning company offering a wide range of document scanning service and document management solutions meaning we can scan commercial as well as rare, precious and confidential documents and book archives with bespoke search and retrieval software solutions for desktop, network and web access.
Our professional scanning bureau deploys only the best in the business scanners, digitisers and capture software allowing us to scan, capture, convert and digitise any physical type of document including forms, surveys, A0 colour plans, maps, fragile bound books and all formats of microfilm, microfiche and aperture cards.
Our in-house software development team provide comprehensive solutions for many aspects of document management software which are focussed on ease of use and speed of access.
Our Document Management solutions are tailor-made to each individual client's requirements according to their market sector and internal departmental needs. Pearl's scanning bureau typically provides document scanning services to Professionals (Finance, Accounts payable, Insolvency, Asset, Health, Medical, Pharmaceutical etc.), Legal, HR, Property and Estates, Education, Heritage, Media, Construction, FM and Health & Safety.
However, these document management solutions can be provided to all areas and markets of the UK and Europe Economy and Industry Sectors including;
- Public & Private Sector,
- Organisations, Associations,
- Local Government
- Retail & Distribution
As well as businesses, we also cater for private individuals and students with a special discount for students on thesis or book scanning.
We offer Document Scanning in London, Manchester and rest of the UK. Read more about our document scanning service.
How Document Scanning can help you
SPACE- You can free up much needed, valuable office space by storing documents, previously stored in bulky filing cabinets, in a virtual storage system because when you scan a document, there is no requirement to store it in hard copy any longer.
EFFICIENCY- With the ability to access scanned documents through simple text searches rather than wasting hours searching, you will be able to complete tasks in a shorter space of time and benefit from an improved information flow.
PRODUCTIVITY- Quick file retrieval, easy sharing and greater control of documents and workflow will see a huge boost in office productivity. This improved productivity could also see a boost in office morale.
COSTS- If you store your documents in off-site storage facilities or have seen the company budget drained by paper and printing costs, document scanning services offer long term cost savings which can see you reclaim costs to be focussed on core functional areas of the business.
COMPLIANCE- You will no longer have to worry about complicated file retention laws and remaining compliant because with digital documents, you can securely store compliant files for as long as needed without taking up physical storage space. They can also be retrieved easily for auditors avoiding incurring fines.
SECURITY- You can minimize the risk of data loss by up to 99% by scanning documents and managing them digitally. Disaster recovery, password protection and file encryption give you peace of mind that your documents are as secure as they can be.
How our scanning service works
Fast and Secure Nationwide Collection Service
Our secure vans and team of collection coordinators can collect your documents from anywhere in United Kingdom the same or the next day, as required. We can also supply our secure A3 size boxes, which can hold bundles, folders, hanging files and any other loose documents.
Removal of Document Fasteners
Prior to scanning documents, we go through the files and remove any document fasteners, such as staples, paperclips, treasury tags and post-it notes. All documents, including the attachments and receipts, are all kept in their original order to ensure a smooth and accurate scanning process takes place and to guarantee the quality of all documents scanned.
Document Scanning Process
We use the latest scanners equipped with ultra-sonic double-feed, automated colour detection and image processing applications. We can scan to PDF or any other preferred format such as searchable PDF, TIFF and JPEG. We can scan documents as small as a till receipt right up to A3 large format drawings and plans in full colour, greyscale or black and white.
File Indexing and Categorisation
Once the document scanning is done, we can then index each document by its relevant file / document data, for example, Title, Name, Address, Reference number, date etc. This type of indexing involves:
- Image indexing and index verification
- Database creation
The success of digitised documents is measured by how quickly and easily you can access them. Whether for day to day retrieval purposes or archival storage, Pearl Scan can develop efficient indexing scheme for legal practices, NHS, government departments, HR departments, educational institutes and engineering sectors.
OCR Processing (Optical Character Recognition)
We can also offer OCR processing to convert your documents to fully text-searchable documents. This can be very beneficial for searching particular documents by their contents, e.g. keywords as well as OCR search helps to locate any mis-field documents.
Quality Assurance and Control
All of our scanning services are fully accredited to ISO 9001:2000 quality assurance standards. In addition to this, we have developed our internal quality-control procedures to ensure that the scanning process and digitalisation meets the required industry standards.
Data Delivery Medium
The scanned images (data) is normally supplied on CD, DVD, USB, secure FTP, Halogen or our Pearl Cloud portal. For the security and confidentiality of the data delivery, we can encrypt the entire data using highest level of encryption. As well as providing data in a standard PDF file format, if your department or company does not have any document management system we can supply the data in our free document management software, Halogen, or host it for you on our secure Pearl Cloud portal. We can also supply data in SharePoint.
Secure Document Shredding and Disposal
Once you have approved the disks your papers can either be returned to you, securely disposed of via environmentally friendly document shredding processes or we can deep store them for a further required period.
About Us | Document Scanning Company
Pearl Scan Solutions was founded in 2003 with a main aim to aid businesses, organisations and individuals struggling with document management issues and to help them go paperless and become more efficient. Over more than a decade we have grown into a leading national document scanning services provider, delivering the highest quality service to our clients.
Our focus is not only on what we do but also the way in which we do it. We have invested in the latest scanning technology so we can bring excellent, cost effective scans in a quick turnaround. With our extensive experience, you can be sure that your documents will be in safe hands.
We have successfully completed projects for some of the most reputable companies in the UK including BBC, NHS, Sky, The University of Manchester, Haribo, The Environment Agency and many more and our services are fully accredited with ISO certifications to security and quality standards.
We can scan documents, books, magazines, newspapers, microfiche, microfilm, aperture cards, x-rays, photos, slides, negatives and lots of other materials. If it needs digitising, we can scan it. That’s why we’re the Scan-Do Peopletm
Benefits of Document Scanning:
• High attention to detail and quality control
• Scanning at true high resolution [minimum 300dpi]
• Use of professional / specialist Scanners
• Ability to scan from a business card up to A2 size
• Safe and Secure Facility
• In-house bespoke development facility for special requirements / projects