Pearl Scan

For over two decades, Pearl Scan's cutting-edge document digitisation has helped UK organisations modernise operations. We convert your paper archives into secure, searchable digital formats.

Scanning Services

Transform your paper documents into secure, electronic files with ease. Our experienced team ensures complete data security, integrity, and confidentiality with every scan.

Document Scanning

Document Storage

Safeguard your critical business documents in our secure archiving facilities. We use advanced tracking and indexing for effortless retrieval whenever you need them.

Document Storage

Document Shredding

Dispose of your confidential documents securely with our shredding services, which comply with BS15713 standards. We ensure all materials are irreversibly shredded into unreadable pieces, safeguarding your privacy.

Secure Shredding

Trusted Nationwide Experts in Document Management

With over two decades of leadership in document scanning and digitisation, Pearl Scan offers deep expertise across the UK’s document management sector. Our nationwide presence serves both private businesses and public sector organisations, consistently delivering exceptional professionalism and proven results. Whether fulfilling daily scanning needs or managing large-scale digital transformation projects, we are your dedicated partner for effective digitisation services across the nation.

Scanning Services Transforming Paper into Powerful Digital Assets.

Break free from filing cabinets and manual searches. Our professional document scanning digitises your documents into fully searchable, high-quality digital files, accessible securely and easily via your local system or Pearl Cloud, our fully managed online document management system.

Our comprehensive scanning solutions include:

Document Scanning: Effortlessly convert paper to secure digital files.
Large Format Scanning: Digitise oversized documents, maps, and plans with precision.
Microfiche & Microfilm Scanning: Modernise archives for rapid digital access.
Aperture Card Scanning: Convert engineering and architectural drawings to high-quality digital formats.
Slide & Negative Scanning: Preserve your memories with vivid digital conversions.
Photo Scanning: Bring your photo library into the digital age.
X-Ray Scanning: Specialist scanning for medical and industrial X-ray needs.
Book Scanning: Safely transform printed books into accessible digital formats.
OCR Scanning: Make your documents editable and fully searchable.

See All Scanning Services

Data Capture Services Harness Actionable Insights from Your Data.

Accurate data is the backbone of informed decision-making, and we’re here to help you capture it effortlessly. Our data capture services provide fast, reliable, and scalable solutions that eliminate the hassle of manual data entry for your in-house teams.

We specialise in transforming various data sources into actionable insights, including:

Questionnaire and Survey Data Capture: Turn raw responses into valuable market intelligence.
Form Data Capture and Entry: Streamline the processing of all your essential forms.
Medical and Patient Data Capture: Ensure secure and precise handling of sensitive health information.
General Data Entry Services: Get meticulous and efficient data input for any need.
Invoice Data Capture: Automate your financial processes for better accuracy and speed.

See All Data Capture Services

Integrated Document Services Seamless Solutions for Total Document Control.

Stay in control of your documents with our smart, secure solutions that grow with your business. We offer a full suite of integrated services designed to streamline your business processes, protect your information, and give you instant access to what you need, whenever you need it.

Document Storage: Securely safeguard your critical business documents.
Document Shredding: Ensure confidential document disposal, fully compliant with BS15713 standards.
Digital Mailroom: Transform incoming mail into accessible digital files.
Scan On Demand: Get specific archived documents digitized precisely when you need them.
Scan to Microsoft: SharePoint: Seamlessly integrate scanned documents directly into your SharePoint environment.
Pearl Cloud: Our fully managed online document management system for ultimate accessibility.

See All Document Management Services

Scanning for All Document Types Whatever you need to digitise, we’ve got it covered

Unlock the potential of your documents with our comprehensive scanning services. Whether it’s business contracts, legal paperwork, or personal documents, we provide high-quality digital conversions that enhance accessibility, security, and manageability.

Our Scanning Capabilities Include:

Employee Files: Organise your HR documents digitally.
Invoice Scanning: Digitally archive your supplier invoices.
Medical Records: Secure and accessible healthcare records.
O&M Manuals: Keep operational documents at your fingertips.
Legal Files: Manage your legal documents efficiently.
Financial Records: Enhance the security of your financial data.
Delivery Notes Scanning: Digitise your logistical paperwork.
Planning Applications: Store and access your planning documents easily.
Student Files for Universities and Schools: Manage student records securely.
Project Documentation: Keep all project details accessible and organised.
Customer Files: Secure your customer information digitally.
Pension Records: Safeguard sensitive pension information.
Bulk Document Scanning: High-volume scanning and digital conversion of all documents types

Click here for industry specific solutions

Trusted by Leading Private
and Public Sector Organisations

SEPA- Scottish Environment Protection Agency

Document Scanning Experts at Your Service

Watch Our Video: See how our comprehensive services can transform your business operations. Discover the ease and efficiency of going digital with Pearl Scan.

Schedule Your Free Consultation and Site Visit Today _{We offer complimentary consultations
and on-site visits to assess your needs closely.}

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See why our customers love us...

Our reviews...

There is nothing more we like to do in our day at work than scanning, oh yes, we’ve been doing it for 20 years!
We think we have got it just right and our customers love it too – read about their experiences here.

Google Rating

5.0

Based on 64 reviews

Pearl Scan

5.0

John Casson

15:21 14 Aug 25

Very efficient and prompt friendly service, quality of the work excellent. I will use them again.

Mike Kangelos

20:02 01 Nov 24

An excellent service! Especially Holly but also Robert, Alexandra, Sean and I'm sure a whole host of others whom I had no direct communication with but surely had an effect on the outcome.Great timing, great communication, great price. Overall AAA+++

Sarah Beacock

16:37 28 Jul 24

Very good service

Aconn

13:20 26 Sep 23

I needed some personal files digitised (I suspect it was a smaller job than Pearl typically handle). The team at Pearl couldn't have been more helpful. A seamless process throughout and I would highly recommend.

Sharon Redman

10:58 19 Sep 23

We have used Pearl Scan for a big project of scanning archived folders and have found them to be very professional and update you as they go along. The quality of the scanning is very good and easy to find from the sharepoint file we used for this exercise - I would highly recommend Pearl Scan!

Philippa

11:35 12 Jul 23

Great experience, great price and great result. Highly recommended.

Angela Broadstock

15:02 07 Jun 23

Title: Outstanding Scanning Service - Highly Recommended!Review:Pearl Scan's service is top-notch! They provided me with exceptional scanning quality, and their tech team and sales team were incredibly supportive. They swiftly completed the job without compromising on the results. I strongly recommend their services.

Peter Harrison

17:15 09 May 23

The section of the book I needed for my research was scanned efficiently and timely.

John Symonds

08:10 20 Jan 23

Professional Service - Recommended

neil carrigg

10:49 02 Nov 22

Efficient and friendly service, would definitely recommend.

Leon Bidolak

07:13 01 Sep 22

Definitely would recommend Pearl Scans Solutions for digistiation of books as I have experienced a great service and support from helpful staff.

Fred Reeve

16:39 16 Aug 22

Excellent service and high quality output was received from Pearl Scan.I shall use the facilities again in the future and will recommend it to others.Fred Reeveon be behalf of my Old Boy's School Association

Amanda Nelson

09:55 16 Aug 22

Fantastic service! Very good at keeping us updated with progress and excellent standard of scans.

Peter Phillips

10:19 11 Jul 22

I have been sending my journals to Pearl Scan for years for copying, and I have found them responsive and professional at all times.

Jackie Miller

10:17 11 Jul 22

This company performed above and beyond all our expectations. Holly,Monika and all the team made every effort to make our transition to paperless dentistry seamless.They were helpful, friendly and quick to respond to every call and e mail.The quality of their scanning was excellent and they delivered on time.The price was competitive and they are storing our paper files in case they are needed some months down the line.We would highly recommend this company.Many thanks everyone, we couldn’t be happier.

Adam Carter

12:28 07 Jul 22

Fantastic service. Extremely prompt and organised when picking up the microfilm reels I needed scanning and did a fantastic job scanning them to a very high standard. Throughout the process they were great at getting back to me when I have any questions and the whole process was smooth and professional. I am using them again for another job as they can't be beaten on price and high quality of service.

Ashley Roughton

14:10 06 Jul 22

Pearl Scan is a very good outfit, reasonably priced and able to do jobs in good time. I am very pleased with the level of service and courtesy which I was offered and given.

Chris Thomas (miltoncontact)

12:16 29 Jun 22

Successfully scanned, digitised and OCR'd about 60 of our clubs bulletins (size circa 40 to 60m pages each),permitting us to make them available as an accessible resource online for the future.

Mary Prime

12:18 10 Feb 22

Helpful, friendly, and efficient

London Harley Street Practice

09:30 26 Jan 22

Outstanding performance from every member of the team at Pearl Scan.

yvonne conn

15:23 23 Dec 21

Tony Aitken

14:42 16 Dec 21

We are a School Association, and we required our collection of six decades worth of School Magazines to be digitised for our membership to be able to download from our website. Pearl Scan were able to provide us with a non-destructive scanning service, and were informative and clear when answering our enquiries. The price quoted was fair, and the quality, at 300dpi, was right for our purposes. They were happy to provide sample scans, and we went forward with our order. The results are first class, cost was competitive, and we are very pleased with the results. We have no hesitation in recommending Pearl Scan, and would use happily them again.

Chris Hone

13:24 16 Dec 21

Fantastic Service - used Pearl Scan three times now and always pleased with the results of scan to CAD

Tim Forsyth

10:19 15 Dec 21

I am a private customer. I wanted to scan some old diaries including photographs in a non-destructive way. The scans were good, and the diaries were returned to me in good condition. I was impressed with Pearl Scan, they did a good job, and would recommend them.

Kevin Goulding

16:52 08 Dec 21

I’d just like to put on record that I’m very impressed by your service and support during this exercise. Everyone who I’ve spoken to and emailed in your organisation has been very professional as well as taking an interest in my requests. I hope we get the opportunity to deal with your company again in the future.

John C

22:25 28 Nov 21

Michael Riley

10:44 25 Nov 21

We have used Pearl Scan to convert AutoCAD 3D to 3D Revit files since early 2020. Naveed and the team have always responded promptly, and when asked came back with 3D files within two days. Returning files are downloaded from the secure portal facility. Our clients have never come back with any issues on the file content.

Clare Parry

16:40 24 Nov 21

I found Pearl Scan to be friendly and efficient. They were incredibly, adaptable to my requirements which were pretty challenging. They kept me updated as to the projects progress snd got in touch to clarify the details of the work undertaken.They actually were the first company I got in touch with and i didn't bother to enquire with others because they seemed to have it all covered in a really confident but approachable manner at all stages in the process.Thank you

12:45 24 Nov 21

Highly recommend, effective team

Paul Simmons

17:23 08 Nov 21

Friendly, professional service with all documents and images scanned nice and clearly. All my queries were answered promptly and the process was made so easy from start to finish.

Eliza Harrison

16:18 26 Oct 21

I was delighted with the help and advice I received initially and the speed with which I received the product. Excellent service.

Hanaan Parkinson Ramsbottom

09:14 25 Oct 21

Brilliant service - from start to finish! Very reasonable price too, wouldn’t go anywhere else for my scanning needs.

Stuart

20:21 18 Oct 21

The various team members were very responsive to any queries I had. An excellent experience all round.

Andrew Fox

09:03 12 Oct 21

Great reliable service, we have used Pearl Scan on many occasions and always found them easy to deal with a good turnaround for the scanned and analysed documents.

Paul Matthews

13:53 22 Sep 21

My son found Pearl Scan for me. To my delight they were able to deal with all my requests. All this while we are in the middle of COVID. There attention to detail is exemplary. Some of the jobs were small and fiddly. Well done Pearl and thank you.Paul Matthews.

Tim Dibb

12:58 20 Sep 21

Really excellent service. They sent a courier to pick up the plans who arrived when they said he would. Results of the scan are good, despite the age of the documents. Pearl Scan have a minimum price per job, which, as this was only a small job, made it a little expensive, but otherwise very good. I would use them again.

Low Salt

18:03 18 Sep 21

Professional service from start to finish;An excellent, very high quality scan of a vintage text book,both the text and the high definition, black and white photographs appear just as they do in in the original.I can't recommend Pearl Scan highly enough. Holly kept in touch throughout the whole process, and kept me appraised of progress, and made special arrangements to return the original to me.5 stars !

Anna Edwards

11:42 08 Sep 21

Neil Pickford

15:51 03 Sep 21

Quick, accommodating, accurate and very professional. A pleasure to work with.

Amy Linney

13:11 25 Aug 21

Anthony Braithwaite

16:03 24 Aug 21

From start to finish the experience and process with Pearl Scan was excellent - highly recommend

Enya ward

14:00 24 Aug 21

Excellent service

Anthony Natty

09:53 24 Aug 21

Great service. We will be back with future orders.

Katie Vosper

09:30 19 Aug 21

Pearl Scan took on a complex job at relatively short notice for us. We found them to be very flexible and professional and they worked closely with our data team to ensure the datafile of scanned data matched their needs. I'd happily use them again or recommend them to anyone needing a data scanning provider.

Jock Fraser

07:32 18 Aug 21

Good, efficient and timely service with good quality results.

Iona Maxwell

12:05 15 Aug 21

Chris Conn

16:47 14 Aug 21

Beverley Kinsella

14:29 12 Aug 21

I recently used this scanning service to preserve our school magazines which date back to 1904. We were extremely pleased with the company and service received. The scans were very good quality, with OCR (optimal character recognition) - they are a great addition to our alumni and archives website. There were a couple of hiccoughs but the company was very responsive and resolved them willingly and as quickly as possible. Thank you for a great service Pearl Scan!

Sara Cole

09:45 11 Aug 21

Excellent service - every step of the process well explained and I was kept informed as the order progressed. Very impressed

sean Donohoe

03:04 04 Aug 21

Very professional service provided, great customer service and on completion of the work i required a further check from Holly to make sure everything was as requested. I have no hesitation recommending pearl and will certainly use them again in the future.

Trevor TL

18:01 01 Aug 21

Prompt service with a clear explanation of the options available for digitising a small library. Excellent specimen pages returned for consideration.

Sandy Bassi

17:22 29 Jul 21

Great service, helpful staff. All questions were answered promptly and the quality of the documents was very good quality. Would recommend the service

Sarah Bartram

13:15 27 Jul 21

We had some very large hardback old books scanned, the whole process was quick, efficient, reasonably priced. They were quick to respond and keep us in touch with everything as the job was done, I would highly recommend them.

Anne Street

09:50 18 May 21

From the very first contact with Pearl Scan, I found the process was professional and extremely helpful. Everyone who I had contact with was accommodating and eager to assist in a very large project. I cannot find anything negative to say, so all in all, a very good and productive experience and I can highly recommend the company!

Mark Gorman

14:37 17 May 21

Very good service all round - prompt responses and a very high quality scan also. I'd certainly use Pearl again.

Ben Harris

09:25 23 Apr 21

Great experience working with these guys. Robert was great from start to finish - would highly recommend

Nikki Bogardus

09:51 14 Apr 21

From my first call to Pearl Scan I knew I had found the perfect company to handle the delicate job of scanning over 500 pages of hand-written letters written by my father to my mother in their early years of courting, from 1947 - 1960. At each stage of the process I felt confident that Pearl Scan understood and appreciated the unique, and treasured value of these letters.I know it was a slow and difficult job to hand-scan each page. But Pearl Scan did it with care, precison, skill and attention to detail.The scanned documents were eactly as I wanted them, in a format that will be easily used to create a lasting memory of my parents relationship. Nav, Alex and Rob were always responsive, efficient and easy to communcate with. It is rare to find a company that has such excellent customer service! I highly recommend Pearl Scan.

Vincent Van Pelt

12:38 12 Apr 21

I have used them to scan some books for me and the service has been excellent and then product has been of a very high quality. I would definitely use Pearl Scan again.

Joelle Biloune

15:56 04 Mar 21

James Leman

17:45 18 Feb 21

Evcellenr sevice

Peter Rees

10:24 28 Jan 21

Very pleasant people to liaise with and undertake the work exactly when they promise to do so - what more can you ask for.

Sherif Dhaimish

13:46 19 Jan 21

Fast and efficient with scanning books, highly recommend!

Mon Kohu

18:13 06 Jan 21

Brad Lengden - Editor

16:44 06 Jan 21

5.0

Anne Street

09:50 18 May 21

From the very first contact with Pearl Scan, I found the process was professional and extremely helpful. Everyone who I had... contact with was accommodating and eager to assist in a very large project. I cannot find anything negative to say, so all in all, a very good and productive experience and I can highly recommend the company!read more

Clare Parry

16:40 24 Nov 21

I found Pearl Scan to be friendly and efficient. They were incredibly, adaptable to my requirements which were pretty... challenging. They kept me updated as to the projects progress snd got in touch to clarify the details of the work undertaken.They actually were the first company I got in touch with and i didn't bother to enquire with others because they seemed to have it all covered in a really confident but approachable manner at all stages in the process.Thank youread more

Tony Aitken

14:42 16 Dec 21

We are a School Association, and we required our collection of six decades worth of School Magazines to be digitised for our... membership to be able to download from our website. Pearl Scan were able to provide us with a non-destructive scanning service, and were informative and clear when answering our enquiries. The price quoted was fair, and the quality, at 300dpi, was right for our purposes. They were happy to provide sample scans, and we went forward with our order. The results are first class, cost was competitive, and we are very pleased with the results. We have no hesitation in recommending Pearl Scan, and would use happily them again.read more

London Harley Street Practice

09:30 26 Jan 22

Outstanding performance from every member of the team at Pearl Scan.

Fred Reeve

16:39 16 Aug 22

Excellent service and high quality output was received from Pearl Scan.I shall use the facilities again in the future and will... recommend it to others.Fred Reeveon be behalf of my Old Boy's School Associationread more

John Casson

15:21 14 Aug 25

Very efficient and prompt friendly service, quality of the work excellent. I will use them again.

Mike Kangelos

20:02 01 Nov 24

An excellent service! Especially Holly but also Robert, Alexandra, Sean and I'm sure a whole host of others whom I had no direct... communication with but surely had an effect on the outcome.Great timing, great communication, great price. Overall AAA+++read more

Sarah Beacock

16:37 28 Jul 24

Very good service

BS10008

We ensure compliance by following the BS 10008 framework for all of our document management services.

GDPR

Our staff members are thoroughly vetted through a DBS process, commit to confidentiality by signing a secrecy agreement, and adhere to GDPR regulations.