Transform your organisation with our expert document scanning, data capture and digital archiving services.

Our document scanning and data capture process

We're document
scanning experts.

Are you passionate about document scanning? We bet the answer is no. The good news is that we are! Our expert team uses state of the art equipment to scan & digitise any documents. From invoices to medical records, no documents are off limits.

Document Scanning

Invoices, Personnel files, Client Files, Manuals, etc. are scanned and converted to digital files such as Text Searchable PDF and TIFFs.

Books & Manuscripts

Books (modern and historical), magazines and manuscripts can be scanned to text searchable PDF, e-book formats (.epub, .mobi) etc.

Questionnaires & Surveys

Forms such as surveys, questionnaires and exam scripts/papers can be scanned and data is captured and extracted to CSV, Microsoft Excel or XML file format.

OCR Conversion

Using intelligent OCR technology, the scanned documents can be processed and converted to editable Microsoft Word, Excel, XML or text searchable PDF files.

Microfiche & Microfilm

All types of microfiche, rolls of microfilm can be scanned and converted to digital files, such as TIFF, PDF and JPEG.

Aperture Cards

Technical drawings and plans stored on aperture card can be scanned to digital files as well as converted to CAD format such as DWG or DXF.

Drawings & Plans

Large format technical drawings and building plans (A2, A1 and A0 sizes) can be scanned to TIFF or PDF as well as converted to CAD format.

Business Cards

Business cards of all types and shapes are scanned, data captured and output to Microsoft Excel, Outlook and Salesforce CRM format, etc.

Heritage Digitisation

A document scanning service specifically created to handle, digitise and process the fragile nature of the material without compromising its integrity.

Archive Scanning

A service designed to bulk scan archive documents and convert to easily accessible digital files to free up storage space.

On-site Scanning

Documents and files that can not be removed from their location, can be scanned on-site by our fully vetted and experienced scanning team.

Scanning for all Industries

Accounts Payable

Invoices, year-end files, expenses and bank statements

Human Resources

Employee files, payroll folders and occupational health files

Health Care

Medical records, GP notes and X-rays

Education

Pupil and staff files, exam papers, books and art works

Legal

Matter files, deeds and wills

Logistics

Delivery notes, shipping documents and invoices

Local Authorities

Planning, building control, benefits and housing files, microfiche and plans

Aerospace

Manufacturing and maintenance records, parts lists, drawings and microfiche

Marketing & Research

Forms, questionnaires and surveys

Cost-effective document scanning and digital document management services _{CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM}

get a free quote

Document Processing and Digitisation for Businesses _{We cater for both private and the public sectors}

Digital Mailroom

Daily incoming mail is scanned and delivered digitally to your inbox, bringing efficiencies and saving costs.

Invoice Capture

Both paper and digital invoices can be directed to us, these are scanned, data is captured and delivered to you on daily basis.

AP Automation

Reduce your invoice processing cost by up to 70% by utilising our outsourced invoice automation service.

Data Capture

Advanced OCR and barcode technologies to capture & extract data from structured & non-structured form based documents.

Our Complimentary Document Management Software _{enjoy the benefits of a document management software without the fuss and cost}

Halogen _{Document management}

Halogen is very popular amongst our clients, as it not only offers a complete document management software, but it is also designed to be simple to deploy and require minimal training to get used to. It has been built upon 16 years of experience working with documents and records management and is continuously updated, meaning that our clients get a software that understands the industry’s needs and provides an intuitive solution.

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Pearl Cloud _{Document storage}

Pearl Cloud is a cloud based document storage platform, that eliminates the costly need for in-house hardware, software and maintenance. It will provide you with easy, secure and quick access to your documents 24 hours a day and we will take care of all admin responsibilities. Additionally, we tailor Pearl Cloud to meet individual requirements and provide full training, when necessary.

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Fast Turnaround

Flexible and scalable infrastructure enables us to fulfil the most demanding document scanning requirements.

Data Protection

All our staff members are fully vetted to DBS, have signed a secrecy act and adhere to GDPR standards.

Recycling

All paper and plastic based material is shredded and recycled according to ISO 14001 and BS 15713 British standards.

Complete Service

From collection through to scanning and confidential shredding of your documents, we provide document scanning and data capture services to both small and large organisations. Whether you have a one-off or an ongoing document scanning requirement, we have the infrastructure and expertise to guarantee a smooth process every time.

Experience

Having worked with both the private and public sector organisations of all types and sizes for the past 16 years, provided us with an understanding and insight into how different industries and sectors work. This allows us to deliver the most reliable, bespoke and cost-effective scanning and digital document management solutions.

Compatibility

If you are looking to import scanned data into your existing document management system such as Microsoft SharePoint, Invu, Alchemy, DocuWare, SAP and Sage, etc. our in-house ICT department can work with you to ensure smooth transition of data.

Case studies

Examples of our services in action / See All

Joint Nature Conservation Committee Bulk digitisation of 35mm microfiche slides

Digital Document Management, Document Scanning, Microfiche Scanning

Russell's Construction Group Invoice scanning and digital document management implementation

Digital Document Management, Invoice Scanning

Combat Stress Scanning and digitising archives of valuable historical documents and photos

Archive Digitisation, Book Scanning, Document Scanning

Cambridge University Press Supporting the creation of an electronic document management system

Digital Document Management, Document Scanning

Documents

We can scan your documents such as Invoices, Employee Files, Client Files, O&M manuals etc. and convert these to digital files such PDF, PDF Searchable, TIFF or JPEG etc.

Books

Using our specialist book scanners we can scan modern, old, out of print books, magazines, journals and manuscripts to PDF, Word, Kindle etc. formats

OCR Conversion

Convert your documents to fully editable Microsoft Word or Excel formats or text searchable PDF files. We use the latest in the OCR technology for accurate recognition of text.

Microfiche and Microfilm

All types of microfiche and microfilms are scanned and converted to digital files such TIFF, PDF and PDF Searchable. The digital files can be supplied on a CD, USB or via FTP.

Surveys

Accurate data capture from any types of form, survey, questionnaire, invoice, etc. to the any required file format such as CSV, Microsoft Excel, XML and SPSS.

Aperture cards

Technical drawings stored on aperture card film are scanned using specialist scanners and converted to digital files of your choice such as TIFF, PDF or JPEG as well as DWG or DXF.

X-rays

Specialist high resolution scanners are used to scan and convert both medical and non-medical X-rays to digital image formats such as PDF, JPEG or DICOM. Nationwide service with fast turn around.

Business cards

Fast and accurate scanning and data capture service of business cards to Microsoft Excel, Outlook, CSV, XML etc. formats.

Photos, Negatives

Convert your printed photos, paintings, posters etc, to high quality digital files with our photo scanning service.

CAD Drafting and Conversion

Accurate and fast CAD conversion from paper or digital image to fully editable CAD file. All types of drawings such as architectural, electrical and mechanical are converted to .dwg or .dxf formats.

Large Format

Whether computer printed, hand-drawn, old or fragile technical drawings or building plans , we scan and convert these to high quality digital images such as TIFF, PDF, JPEG as well as CAD formats.

Heritage Scanning and Digitisation

This expert process follows the standard digitisation scanning process and involves post-scan image processing in order to uplift any lost or faint information.

Archive Digitisation

Free up your office space by having your archived files scanned and converted to digital archive and gain further benefits of secure backup and easy access.

Bulk Scanning

High volume bulk document scanning and conversion to digital files with the capacity to scan millions of documents per month and offering fast turn around for urgent projects.

Scan On Demand

Store your boxes with us and instead of recalling phycial box or a file, we will retrieve the required file, scan and deliver it to you electronically via our secure system.

Document Scanning Manchester

Our document scanning and management services in Manchester can revolutionise your business.

Document Scanning London

Our tailored document scanning, data capture and digital storage & archiving services for organisations in London to help with office space, cost saving and efficient document storage & access.

Invoices Data Capture

Our automated invoice data capture solution provides cost-effectiveness and improves accounts payable processes.

Automated Data Capture

Using advanced OCR, ICR, OMR and Barcode technology we can scan and capture machine printed, handwritten and check boxes from all types of forms such surveys, questionnaires, patient forms, exam papers and medical forms etc.

Survey Data Capture

Using the latest data capture technology, we can scan and capture all types of market research surveys such as such as customer & staff feedback surveys, medical & educational surveys and product & service related surveys.

Medical Research Forms

Secure and confidential data capture service of all types of medical and clinical forms to digital formats such as CSV and Excel etc.

Data Entry Services

We can capture the required data from any type of documents and forms by using a combination of our in-house developed processes and experienced data entry staff.

Transcription Services

We help businesses to understand vital information, and audio data can sometimes be tricky to analyse. Pearl Scan offers transcription services for interviews, market studies, medical research, legal cases and more.

Pearl Cloud

We tailor the Pearl Cloud platform to meet our customers’ requirements, allowing them to retrieve documents quickly and easily. We can provide training online, but with such a user friendly interface, we’re certain you’ll be up and running in no time.

Halogen

Halogen comes in both Local and Cloud versions, providing flexible and scalable options to SMEs and large corporations with multiple offices and remote working.

Digital Mailroom

Our digital mailroom services are offered to organisations throughout the UK including Manchester, London and Birmingham.

Document Storage

We guarantee that your documents and media will be safely and securely stored and accurately catalogued.

Paperless Office

Though systems continue to improve all the time, we are now in a position where we have come to rely on computer systems as much as we do paper.

Secure Shredding

Our secure and confidential document shredding services offer low cost disposal of your paper documents and confidential information provided nationwide to our Customers.

Scan to SharePoint

As a leading document scanning services provider, Pearl Scan has worked with variety of documents which were stored and managed in customer’s SharePoint systems.

Scan to e-Archive

Our Scan to Archive model creates an exact digital copy of the original file and index the digital file by the file label.

Store to Scan

Our Store to Scan model has revolutionised the way an organisation store and archive their documents.

PSI Capture

The PSI:Capture application boosts the capabilities of any scanning device, making it compatible with any of our 50 supported back-end Enterprise Content Management or Document Management Systems.

E-bible

Documents can be accessed easily through an easy to use menu or by using a keyword search powerful search capabilities using fully text searchable documents offers quick access and is useful for document cross referencing.

Accounts Payable Automation Service

Pearl AP is an accounts payable solution that manages documents that drive AP processes and maximise the benefits of fast, efficient and precise document invoice processing.

Invoice Scanning

Monthly, annually or one-off scanning of all types of purchase invoices from suppliers including statements, summary reports and expenses to PDF format, SharePoint, SAP, ERP systems or our complimentry easy to use Halogen or Pearl Cloud system.

HR Document Management

The scanning of employee files enable HR departments to have instant access to documents when needed as well as it makes a lot easier to manage their GDPR compliance.

Legal Document Scanning

Our legal scanning services and legal document management solutions have become extremely popular with law firms throughout the country.

Education Sector Scanning

Secure, confidential education sector scanning service and accurate data capture from student & staff files, exam papers, surveys, and microfiche.

Medical Records Scanning

Our medical records scanning service has helped thousands of NHS hospitals, GP surgeries, private medical trusts and dental surgeries to improve their patient record keeping.

Proof of Delivery

Digitising your proof of delivery forms saves time, money and improves efficiency.

Planning and Building Control

Pearl Scan can digitise microfiche using high speed and high resolution microfiche scanners, turning around projects quickly and often ahead of the market

Aerospace Document Management

Having a digital paperless system not only safeguards your legally binding records and documents, it also makes the business much more efficient.

Transform your organisation with our expert document scanning, data capture and digital archiving services.

We're document scanning experts.

Document Scanning

Books & Manuscripts

Questionnaires & Surveys

OCR Conversion

Microfiche & Microfilm

Aperture Cards

Drawings & Plans

Business Cards

Heritage Digitisation

Archive Scanning

On-site Scanning

Scanning for all Industries

Accounts Payable

Human Resources

Health Care

Education

Legal

Logistics

Local Authorities

Aerospace

Marketing & Research

Cost-effective document scanning and digital document management services CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM

Document Processing and Digitisation for Businesses We cater for both private and the public sectors

Digital Mailroom

Invoice Capture

AP Automation

Data Capture

Our Complimentary Document Management Software enjoy the benefits of a document management software without the fuss and cost

Halogen Document management

Pearl Cloud Document storage

Fast Turnaround

Data Protection

Recycling

Complete Service

Experience

Compatibility

Case studies

Examples of our services in action / See All

Why Choose Pearl Scan?

Documents

Books

OCR Conversion

Microfiche and Microfilm

Surveys

Aperture cards

X-rays

Business cards

Photos, Negatives

CAD Drafting and Conversion

Large Format

Heritage Scanning and Digitisation

Archive Digitisation

Bulk Scanning

Scan On Demand

Document Scanning Manchester

Document Scanning London

Invoices Data Capture

Automated Data Capture

Survey Data Capture

Medical Research Forms

Data Entry Services

Transcription Services

Pearl Cloud

Halogen

Digital Mailroom

Document Storage

Paperless Office

Secure Shredding

Scan to SharePoint

Scan to e-Archive

Store to Scan

PSI Capture

E-bible

Accounts Payable Automation Service

Invoice Scanning

HR Document Management

Legal Document Scanning

Education Sector Scanning

We're document
scanning experts.

Cost-effective document scanning and digital document management services _{CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM}

Document Processing and Digitisation for Businesses _{We cater for both private and the public sectors}

Our Complimentary Document Management Software _{enjoy the benefits of a document management software without the fuss and cost}

Halogen _{Document management}

Pearl Cloud _{Document storage}