Transform your organisation with our expert document scanning, data capture and digital archiving services.

Our document scanning and data capture process


Our aim is to provide digital document management solutions through our experienced document scanning and data capture services to simplify challenges around the storage, retrieval and ongoing management of documents; and to remove the hard work and compliance involved, saving you time and money.

Document scanning services


Scanning of all types and sizes of documents, books, microfiche, negatives and large format drawings to any digital formats, such as PDF, TIFF and Jpeg, etc.

OCR processing and conversion


Intelligent OCR and data capture of documents, forms, surveys and questionnaires and supply of data to CSV, Microsoft Excel, SPSS and XML file formats.

Document storage services


Fully managed offsite document storage with our on-demand file retrieval and scanning, as well as gradual scanning service – store to scan.

Document shredding services.


Confidential shredding of paper, cardboard and microfiche/microfilm (plastic) material certified to BS EN15713:2009 standards.

Our Document Scanning Services we cater for both small and large volumes of work

Documents scanning service
Document Scanning

Invoices, Personnel files, Client Files, Manuals, etc. are scanned and converted to digital files such as Text Searchable PDF and TIFFs.

Book scanning service
Book Scanning

Books (modern and historical), magazines and manuscripts can be scanned to text searchable PDF, e-book formats (.epub, .mobi) etc.

OCR processing
OCR Conversion

Using intelligent OCR technology, the scanned documents can be processed and converted to editable Microsoft Word, Excel, XML or text searchable PDF files.

Survey scanning service
Questionnaire Scanning

Forms such as surveys, questionnaires and exam scripts/papers can be scanned and data is captured and extracted to CSV, Microsoft Excel or XML file format.

Microfiche and microfilm scanning and conversion to digital
Microfiche & Film Scanning

All types of microfiche, rolls of microfilm can be scanned and converted to digital files, such as TIFF, PDF and JPEG.

Aperture card scanning
Aperture Card Scanning

Technical drawings and plans stored on aperture card can be scanned to digital files as well as converted to CAD format such as DWG or DXF.

Drawings and plans scanning and conversion
Drawing & Plan Scanning

Large format technical drawings and building plans (A2, A1 and A0 sizes) can be scanned to TIFF or PDF as well as converted to CAD format.

Business card scanning and digitisation
Business Card Scanning

Business cards of all types and shapes are scanned, data captured and output to Microsoft Excel, Outlook and Salesforce CRM format, etc.

One stop scanning, data capture and shredding services CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM

Get a free quote

Document Scanning Services for all Departments and Industries

Following is a list of some of the industries and departments that we typically provide our document scanning services to, covering variety of documents;

  • Accounts payable: Supplier invoices, year end files, expenses and bank statements
  • Human Resources: Employee files, payroll folders and occupational health files
  • Health Care: Medical records, GP notes and X-rays
  • Education: Pupil and staff files, exam papers, books and art works
  • Legal: Matter files, deeds and Wills
  • Logistics: Delivery notes, shipping documents and invoices
  • Local Authorities: Planning, building control, benefits and housing files, microfiche and plans
  • Aerospace: Manufacturing and maintenance records, parts lists, drawings and microfiche
  • Marketing and Research: Forms, questionnaires and surveys
Woman holding document folders

Document Processing and Digitisation Solutions for Businesses We cater for both private and the public sectors

Digital mailroom services

Digital Mailroom

Daily incoming mail is scanned and delivered digitally to your inbox, bringing efficiencies and saving costs.

Invoice scanning services

Invoice Capture

Both paper and digital invoices can be directed to us, these are scanned, data is captured and delivered to you on daily basis.

AP Automation

Reduce your invoice processing cost by up to 70% by utilising our outsourced invoice automation service.

Survey scanning service

Data Capture

Advanced OCR and barcode technologies to capture & extract data from structured & non-structured form based documents.

Some of our clients Approved scanning service provider to many public and private sector organisations throughout the UK

Trusted by NHS.
Trusted by BSkyB.
Trusted by Lidl.
Trusted by Metropolitan Police
Trusted by Manchester Metropolitan University.
Trusted by Bolton Council.

Cost-effective document scanning and digital document management services CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM

get a free quote

Our Specialist Document Scanning Solutions Tailored to meet your individual needs

Heritage Digitisation

A document scanning service specifically created to handle, digitise and process the fragile nature of the material without compromising its integrity.

Archive Scanning

A service designed to bulk scan archive documents and convert to easily accessible digital files to free up storage space.

On-site Scanning

Documents and files that can not be removed from their location, can be scanned on-site by our fully vetted and experienced scanning team.

Our Complimentary Document Management Software enjoy the benefits of a document management software without the fuss and cost

Halogen Document management

Halogen is very popular amongst our clients, as it not only offers a complete document management software, but it is also designed to be simple to deploy and require minimal training to get used to. It has been built upon 16 years of experience working with documents and records management and is continuously updated, meaning that our clients get a software that understands the industry’s needs and provides an intuitive solution.

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Pearl Cloud Document storage

Pearl Cloud is a cloud based document storage platform, that eliminates the costly need for in-house hardware, software and maintenance. It will provide you with easy, secure and quick access to your documents 24 hours a day and we will take care of all admin responsibilities. Additionally, we tailor Pearl Cloud to meet individual requirements and provide full training, when necessary.

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Fast Turnaround

Flexible and scalable infrastructure enables us to fulfil the most demanding document scanning requirements.

Data Protection

All our staff members are fully vetted to DBS, have signed a secrecy act and adhere to GDPR standards.


All paper and plastic based material is shredded and recycled according to ISO 14001 and BS 15713 British standards.

Complete Service

From collection through to scanning and confidential shredding of your documents, we provide document scanning and data capture services to both small and large organisations. Whether you have a one-off or an ongoing document scanning requirement, we have the infrastructure and expertise to guarantee a smooth process every time.

High quality scanning services in UK


Having worked with both the private and public sector organisations of all types and sizes for the past 16 years, provided us with an understanding and insight into how different industries and sectors work. This allows us to deliver the most reliable, bespoke and cost-effective scanning and digital document management solutions.

Compatible scanning services icon.


If you are looking to import scanned data into your existing document management system such as Microsoft SharePoint, Invu, Alchemy, DocuWare, SAP and Sage, etc. our in-house ICT department can work with you to ensure smooth transition of data.

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.