Planning Application Files Scanning Services is our specialised offering designed for local authorities’ planning and building control departments. Our service focuses on the digitisation and storage of various documents, encompassing paper files, microfiche, plans, maps and more.
Our specialised scanning service is dedicated to local councils, focusing on the scanning and conversion of planning and building control applications. This includes decision notes, appeals, plans, drawings, and all relevant documentation. We streamline document access and retrieval for efficient operations in local government.
We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.
We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.
We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.
Our Planning and Building Control Scanning Services are uniquely customized for each council’s specific needs. We understand that every local authority has its distinct requirements when it comes to planning and building documents. Therefore, our services are thoughtfully tailored to ensure seamless document management that aligns perfectly with the unique processes and preferences of each council.
Our scanning services deliver exceptional quality when converting paper files and microfiche to digital formats. We ensure the highest image resolution and offer a variety of formats including TIFF, PDF, JPEG, and Searchable PDF, tailored to your specific needs
Following digitisation, we offer meticulous indexing of your digital files. Our indexing process involves capturing relevant fields such as address, date, planning application reference number, and more, tailored to align seamlessly with your record-keeping processes.
Once the files have been indexed, we can work with you to identify documents that can be uploaded to the planning portal or any third party document management system. Documents which are to be kept offline can be filtered out using our advanced data captures systems.
Once the digitisation process is complete, we offer the capability to further organise your digital documents by sorting them into pre-defined categories that align with your specific requirements. This categorisation ensures that your digital records are systematically arranged and easily accessible, facilitating efficient document management and retrieval tailored to your unique organisational needs.
In cases where documents contain sensitive and confidential information, our services extend to redacting such data to ensure the highest levels of security and confidentiality. Redaction involves the careful and thorough removal or masking of personal or confidential details, safeguarding the integrity of your documents and mitigating privacy risks.
The digital files can be effortlessly uploaded to your planning portal, stored within Pearl Cloud, or provided on a secure hard drive for local storage. This strategic approach facilitates convenient access and viewing of the files as required. Our streamlined data upload process ensures that crucial planning information is readily accessible, fostering efficient collaboration and enhancing customer service within your planning department.
Our GDPR compliance ensures that your sensitive information is handled with the utmost care and in full accordance with European and UK data protection regulations.
Our ISO 27001 certification demonstrates our commitment to maintaining robust information security management systems, safeguarding your data throughout its lifecycle.
We adhere to BS10008 standards, which focus on the authenticity and integrity of digital information. This standard is particularly crucial for legal documents and records.
Microfiche Types Supported: We specialise in scanning various Microfiche types, including 16mm, 35mm, and COMBI, catering to diverse document collections.
File Format Flexibility: Our Microfiche Scanning Services offer versatile file formats, including TIFF, PDF, and JPG, ensuring compatibility with various systems and preferences.
Indexing: We meticulously index microfiche documents by planning reference number, property address, applicant name, etc. facilitating precise document retrieval.
Seamless Hosting on Pearl Cloud: Your digitised microfiche documents can be seamlessly hosted on Pearl Cloud for secure and accessible storage.
Third-Party System Upload: Choose between supply on a secure hard drive, uploading to your planning portal, or other EDMS, accommodating your preferred storage method.
Our comprehensive logistics services encompass secure document collection, transportation, and delivery, providing you with a seamless end-to-end solution.
Our secure document storage solutions ensure that your vital records, including planning applications, microfiche, plans, maps, and more, are stored safely and conveniently.
Protect sensitive data with our accredited shredding services. We securely shred documents, providing peace of mind while adhering to the highest BS 15713 standards of data destruction.
