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Planning and Building Control

We help local authorities update their business processes by enabling staff and members access and share planning information remotely.

Document Scanning Process
The document scanning process
What we do with your documents
  • Collection

    We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.

  • Conversion

    We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.

  • Delivery

    We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.

The Process in Depth

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The Workflow of Scanning


We scan paper file and microfiche to the highest quality at the required image resolution and formats (TIFF/PDF/JPEG/Searchable PDF) etc.

Indexation of documents icon.


We can then index your digital files by relevant fields such as address, date, and reference number etc. to suit your record keeping processes.


Once the files have been indexed, we can work with you to identify documents that can be uploaded to the planning portal or any third party document management system. Documents which are to be kept offline can be filtered out using our advanced data captures systems.


The documents can then be sorted into agreed categories.


Where there are personal and confidential details, we can redact the data for security and confidentiality.

data delivery


The files can then be uploaded to your planning portal to be accessed and viewed by customers and colleagues when needed.

Specialist Scanning Services Designed for Local Authorities CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW

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Save Time, Money and Space

By addressing the needs of a streamlined planning middle office today, you will be saving costs for years to come. Freeing up just four filing cabinets alone can make room for one extra workstation which can bring significant benefits. By increasing the speed of retrieval to deal with planning issues and providing better service to local construction and investment communities, the council will become recognised for service excellence. We also have partners who can review front and back office processes to ensure internal and external stakeholders experience customer excellence at all times.

Scanning microfiche means you can:

  • avoid the need to hire and train staff to deal with microfiche requests.
  • avoid buying and maintaining equipment to view the microfiche.
  • produce physical copies purely on a case by case basis.

Electronic storage is a much safer and secure method of storing files that were previously held on microfiche. Microfiche scanning provides the increased security and peace of mind that your files will be protected from loss, theft and damage with protection and recovery methods that suit you best.

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