With the increased use of electronic management systems, streamlined working methods and estate optimisation, many local authorities are looking to update their business processes by enabling staff and members of the public to access and share planning information remotely.
Paper files and Microfiche archive conversion to digital format Approved scanning services provider to many local authorities
Traditionally, the best way to retain planning application records was to store them on microfiche. However in this increasingly digital age, microfiche storage does not address current business processes. In fact, it can actually waste valuable resources.
With the increased use of electronic management systems, streamlined working methods and estate optimisation, many local authorities are looking to update their business processes by enabling staff and members of the public to access and share planning information remotely.
Scanning services catered for the local authorities Planning, finance, social services, revenue and benefits
- Councils saving significantly from switching to digital document scanning and storage of their records
- As well as scanning of the historical backlog, the ongoing regular scanning to digital format can bring in huge cost saving for each department.
- Specilaist scanning services by our dedicated team to serve the public sector
- Modern scanning and data capture technology to achieve higher image quality at a lower cost
- Scanning of all types, size of paper documents, plans, ordnance surveys, books, minutes of meeting, registers, newspapers and daily mail
Save time, money and space
By addressing the needs of a streamlined planning middle office today, you will be saving costs for years to come. Freeing up just four filing cabinets alone can make room for one extra workstation which can bring significant benefits. By increasing the speed of retrieval to deal with planning issues and providing better service to local construction and investment communities, the council will become recognised for service excellence. We also have partners who can review front and back office processes to ensure internal and external stakeholders experience customer excellence at all times.
Scanning microfiche means you can:
- avoid the need to hire and train staff to deal with microfiche requests.
- avoid buying and maintaining equipment to view the microfiche.
- produce physical copies purely on a case by case basis.
Electronic storage is a much safer and secure method of storing files that were previously held on microfiche. Microfiche scanning provides the increased security and peace of mind that your files will be protected from loss, theft and damage with protection and recovery methods that suit you best.
Specialist scanning features Nationwide scanning of planning and building control documents
Scan: We scan paper file and microfiche to the highest quality at the required image resolution and formats (TIFF/PDF/JPEG/Searchable PDF) etc.
Index: We can then index your digital files by relevant fields such as address, date, and reference number etc. to suit your record keeping processes.
Identify: Once the files have been indexed, we can work with you to identify documents that can be uploaded to the planning portal or any third party document management system. Documents which are to be kept offline can be filtered out using our advanced data captures systems.
Categorise: The documents can then be sorted into agreed categories.
Redaction: Where there are personal and confidential details, we can redact the data for security and confidentiality.
Upload: The files can then be uploaded to your planning portal to be accessed and viewed by customers and colleagues when needed.
Planning and building control document scanning related articles
Why Choose Pearl Scan?
In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.