Pearl Scan Group is a document scanning company offering scanning solutions and data capture. We can transform all hard copy formats, from A4 client invoices, HR and client files etc. into digital formats.

Document Scanning Solutions

Converting print files to digital will save your business space, time and ultimately money. So why not transform your working practices and overcome issues around document storage, management and compliance with help from document scanning company Pearl Scan Group?

Safe, Secure and Professional

With the ability to scan over 10 million documents per month in our dedicated scan centre, we have become a leading supplier for public and private sector businesses such as the BBC, Ginsters, NHS, Environment Agency, BAE, BSkyB, the University of Oxford and many smaller organisations and SMEs.

Whether it’s a small one-off job, or ongoing support, we can help in a safe, secure and professional way that complies to industry good practice.

How the Process Works

  1. Document collection. We will arrange the collection of your documents, to a timescale that suits your needs. Where required, the whole collection / scan / delivery process can be turned around in 24 hours.
  2. Document conversion. Files are presented as either PDFs, TIFFs, PDF/As or Jpegs or to any other required format. The files can also be scanned for optical character recognition (OCR), to produce a searchable PDF format. We can also arrange to have files scanned into your existing electronic document management system – just ask.
  3. Document delivery. All digital documents and folders are presented as per your requirements. Some clients prefer to have their files organised in Microsoft Windows folders and subfolders. Others prefer to take advantage of a more advanced document storage and retrieval approach using our free, in-house Halogen or Pearl Cloud software. We are happy to discuss options that will best suit you.

Our areas of Expertise

To give you an idea of our wide experience as a document scanning company, here are the kinds of departments and organisations that use our digital document scanning services.

Multyple types of documents ready to be scanned with Pearl Scan Group's UK document scanning service.

Seamless Integration with your Systems

Our software division will also scan documents in a digital file format compatible with your existing electronic document management system (EDMS). We will provide scanned documents that seamlessly integrate with Microsoft SharePoint, Office 365, DocuWare, Alchemy, Invu, Sage, SAP or other ERP systems.

Free Document Management and Retrieval Software

Pearl Scan Group’s dedicated software development division also offers clients document management, storage and retrieval solutions. There are two options:

  • Fully managed Pearl Cloud software. This unique cloud storage platform will look after your storage and retrieval needs, providing employees with secure passwords and taking care of all admin. It eliminates the need for any in-house hardware, software, backups and maintenance.
  • Free locally managed Halogen software. With both standalone and network versions, Halogen provides flexible and scalable options to SMEs and large corporations.

Get in touch now

For more information or a quote, speak to our dedicated document scanning sales team 0161 832 7991. Or fill out our Contact Form.

Fast, secure and nationwide - whether you have a box to collect or would like us to organise a collection of hundreds of boxes, our logistics team will work with you to arrange the collection of your documents at the most convenient time for you and in the most cost effective way possible.

If you need additional assistance to have your files, boxes etc. removed from filing cabinets and catalogued or from third-party storage supplier's facility, this can also be arranged for you as well as if you require any boxes, packaging material or special fragile items such heritage material, books, large maps or documents to be collected in security marked lockable containers.

Prior to scanning documents, we go through the files and remove any document fasteners, such as staples, paper clips, treasury tags and post-it notes. All documents, including the attachments and receipts, are kept in their original order to ensure a smooth and accurate scanning process takes place and to guarantee the quality of all documents scanned.

We use the latest document scanners equipped with ultra-sonic double-page-feed detection, automated colour detection and image optimisation technology to ensure optimum scanned image quality.

The document can be scanned either black and white or like-for-like as per originals, our document scanning equipment can handle document sizes as small as a trains ticket to A3, any large documents such as maps, plans and technical drawings are scanned on our wide-format scanners.

Once the documents have been scanned, we can then index each file, folder or a document by the required index criteria (metadata) for example, title, name, address, reference number, date etc. to enable better storage and search capabilities.

We can apply OCR processing in order to convert your scanned documents to fully text-searchable scans (images). This can be very beneficial for searching particular documents by their contents (keywords etc.); while the OCR search used together can also help to locate any misfiled documents.

Rigorous quality control checks are applied throughout the document scanning and capture processes, as well as a separate dedicated department is allocated to perform quality checks in accordance with our In-house manual, and third-party audited EN BS ISO 9001 and EN BS ISO 27001 standards.

To ensure extra layer of security, the data can be encrypted at the highest available level of encryption.

The final scanned data can be supplied either on a Disc, USB Drive or downloadable from our SFTP.

After an agreed period of time and approval of the scanned data, the originals can be securely shredded. A shredding certificate is provided upon completion of the shredding process.

Case Study

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Why Choose Pearl Scan Group

Document Scanning | Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

Logo's in which Pearl Scan Group has a number accreditations with including ISO