Pearl Scan

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  Nationwide:
0845 225 5923   Birmingham: 0121 285 1900  |  Manchester: 0161 832 7991  |  London: 0207 183 1885                  

document scanning service

Document Scanning Services

If you deal with paper documents on a regular basis, you will know how space consuming they can be, especially when stored in large quantities in bulky filing cabinets. This also causes issues with finding and extracting the information you need resulting in a drawn out process which can affect the productivity of your office.

Thankfully document scanning services can solve these problems and improve your bottom line too.

You might be looking for document scanning services for a number of reasons:document scanning services

  • Your office may be overrun with documents, files, boxes and filing cabinets.
  • You may be looking for a solution to tighter deadlines and stricter budgets.
  • You may be struggling to find the information you need fast and accurately.
  • You may be looking for a compliant solution to your document management issues.
  • You may want to streamline work processes and improve workflow.
  • You may want to achieve a paperless office or work towards Activity-Based Working (ABW).

Whatever the reason, Pearl Scan can help. We utilise high speed, industry standard scanners to produce top quality scans in a quick turnaround. Our document scanning service can digitise from a small pile of documents, folders and ring binders to large bulk archives with loose pages, envelopes, receipts and post-it notes.

We offer tailor-made solutions for clients within:

- Legal sector
- HR departments
- NHS trusts & healthcare organisations
- Education sector

This is how our scanning process works

Before the process begins, we will carefully analyse your needs, prepare proof-of-concept samples and explore options before recommending and implementing the most suitable and cost effective solution. Whatever your needs, we can tailor our document scanning service to suit you.

document scanning collection UKFast and Secure Nationwide Collection Service
Our secure vans and team of collection coordinators can collect your documents from anywhere in United Kingdom the same or the next day, as required. We can also supply our secure A3 size boxes, which can hold bundles, folders, hanging files and any other loose documents.

staple removal before scan documentsPreparing Your Documents
Prior to scanning documents, we go through the files and remove any document fasteners, such as staples, paperclips, treasury tags and post-it notes. All documents, including the attachments and receipts, are all kept in their original order to ensure a smooth and accurate scanning process takes place and to guarantee the quality of all documents scanned.

document scanning in london, manchester

Document Scanning Service
We use the latest scanners equipped with ultra-sonic double-feed, automated colour detection and image processing applications. We can scan to PDF or any other preferred format such as searchable PDF, TIFF and JPEG. We can scan documents as small as a till receipt right up to A3 large format drawings and plans in full colour, greyscale or black and white.

index of scan documentsFile Indexing and Categorisation
Once a document is scanned we can then index each document by its relevant file / document data, for example, Title, Name, Address, Reference number, date etc. for better archiving capabilities. This type of indexing involves:

        • Image indexing and index verification
        • Scanning text with OCR (Optical Character Recognition) (Optical Character Recognition)
        • Database creation    

The success of digitised documents is measured by how quickly and easily you can access them. Whether for day to day retrieval purposes or archival storage, Pearl Scan can develop efficient indexing scheme for legal practices, NHS, government departments, HR departments, educational institutes and engineering sectors.                                                      

OCR document scanOptical Character Recognition
We can also offer OCR processing to convert your documents to fully text-searchable documents. This can be very beneficial for searching particular documents by their contents, e.g. keywords as well as OCR search helps to locate any misfiled documents.

Record ScanningQuality Assurance and Control
All of our scanning services are fully accredited to ISO 9001:2000 quality assurance standards. In addition to this, we have developed our internal quality-control procedures to ensure that the scanning process and digitalisation meets the required industry standards.

document scanning secure storage

Data Delivery Medium
The scanned images (data) is normally supplied on CD, DVD, USB, secure FTP, Halogen or our Pearl Cloud portal. For the security and confidentiality of the data delivery, we can encrypt the entire data using highest level of encryption.

As well as providing data in a standard PDF file format, if your department or company does not have any document management system we can supply the data in our free document management software, Halogen, or host it for you on our secure Pearl Cloud portal. We can also supply data in Ms. SharePoint format.

document secure shreddingSecure Document Shredding and Disposal
Once you have approved the disks your papers can either be returned to you, securely disposed of via environmentally friendly document shredding processes or we can deep store them for a further required period.

 

Why Choose Pearl Scan for Scanning Documents?

Here are a few reasons why you should consider Pearl Scan to digitise and convert your documents:

  • We are a UK document scanning company with over a decade of experience working with the most reputable companies in the UK.
  • We are a creative and friendly team of professionals who are easy to approach.
  • We have a custom built scanning bureau around security, safety, confidentiality and scalability.
  • We have the infrastructure to support small-to-large, bulk scanning as well as quick-to-long terms projects.
  • We have in-house document management development facilities to offer bespoke solutions.
  • We are a one-stop service for the entire scanning and conversion process.
  • We can scan documents exactly how you want with our fully bespoke document scanning service.
  • We can help you go paperless with paperless office solutions
  • Pearl Cloud is our cloud powered secure document hosting service.
  • We also offer our open source document management software for FREE with our scanning projects. 
  • We are backed up by external quality and security audits.
  • We offer a fully supported document scanning service and management system in London, Manchester, Birmingham and throughout the UK.
  • Document scanning London, document scanning Manchester and document scanning UK.
  • We cater for Bulk Document Scanning projects.
  • Our document scanning scanning services have been audited and approved by many NHS, Local Authority and private blue chip companies. See accreditations.

 

Document Scanning by Pearl Scan


The Scan-do Peopletm

For more information feel free to give us a call: 
Nationwide: 0845 22 55 923          London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900

Why choose us

  • Experience >

    We have over a decade of experience providing scanning services for some of the most reputable companies in the UK including blue chip companies and organisations as well as small businesses and private individuals. Some of our past clients have included NHS, local government, Manchester Metropolitan University, The University of Manchester, Aviva, BBC, Sky, Metropolitan Police, Environment Agency and many
  • Security >

    We operate from a custom built scanning bureau focussed on security, safety, confidentiality and scalability. The main building is monitored by Red Care security systems and has 24 hours internal and external CCTV. We are more than happy for you to come and visit our premises so we can show you how safe your documents are with us.
  • Innovation >

    Our scanning bureau is fully equipped with state-of-the-art dedicated scanning hardware catering for a wide range of document types and sizes making us a one-stop service for your scanning and digital conversion cycle. We upgrade our scanners to keep in line with the latest scanning technology and ensure we are providing the best possible scanning service at all times.
  • Accreditations >

    We hold a number of ISO accreditations including ISO 9001 (Quality Management System), ISO 27001 (Information Management System) and EMS 14001 (Environment Management System) and Data Protection 1998. We are also a member of the Information and Records Management Society as well as being supporters of Investors in People and a member of The Skills Pledge. Read More
  • Audited >

    We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.
  • Scalability >

    We have the infrastructure to support small-to-large, quick-to-long term scanning projects and with a capacity to scan 10 million images per month. This scalability provides a great deal of flexibility with the services we offer meaning we can tailor all of our services to suit the needs of each client and we will always try our best to accommodate any request.
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©Pearl Scan Solutions Group, 2015 
United Kigndom

London
Office 406,
10 Great Russell Street,

London, WC1B 3BQ

Manchester
41 Carnarvon Street,
Manchester, M3 1EZ

Nationwide:   0845 225 5923

London:         0207 183 1885

Manchester:  0161 832 7991

Birmingham: 0121 285 1900


 

Opening hours:
Monday to Friday
9 am. to 5:30 pm.