Pearl Scan Group is a document scanning company offering scanning solutions and data capture. We can transform all hard copy formats, from A4 client invoices, HR and client files etc. into digital formats.

Document Scanning Solutions

Converting print files to digital will save your business space, time and ultimately money. So why not transform your working practices and overcome issues around document storage, management and compliance with help from document scanning company Pearl Scan Group?

Safe, secure and professional

With the ability to scan over 10 million documents per month in our dedicated scan centre, we have become a leading supplier for public and private sector businesses such as the BBC, Ginsters, NHS, Environment Agency, BAE, BSkyB, the University of Oxford and many smaller organisations and SMEs.

Whether it’s a small one-off job, or ongoing support, we can help in a safe, secure and professional way that complies to industry good practice.

How the document scanning process works

  1. Collection. We will arrange the collection of your documents, to a timescale that suits your needs. Where required, the whole collection / scan / delivery process can be turned around in 24 hours.
  2. Conversion. Files are presented as either PDFs, TIFFs, PDF/As or Jpegs or to any other required format. The files can also be scanned for optical character recognition (OCR), to produce a searchable PDF format. We can also arrange to have files scanned into your existing electronic document management system – just ask.
  3. Delivery. All digital documents and folders are presented as per your requirements. Some clients prefer to have their files organised in Microsoft Windows folders and subfolders. Others prefer to take advantage of a more advanced document storage and retrieval approach using our free, in-house Halogen or Pearl Cloud software. We are happy to discuss options that will best suit you.
  4. Shredding. Once scanned and the digital data has been received by the client, the paper documents are securely stored for the interim Quality Assurance period. Most of our clients will then require the original scanned material to be securely shredded. Pearl Scan shredding services conform to the British Security Industry Association (BSIA), data protection, the environment agency and government regulations. Upon completion of the shredding process, a shredding certificate is also issued to the client to complete the audit trail process.

Our areas of expertise

To give you an idea of our wide experience as a document scanning company, here are the kinds of departments and organisations that use our digital document scanning services.

Multyple types of documents ready to be scanned with Pearl Scan Group's UK document scanning service.

Seamless integration with your systems

Our software division will also scan documents in a digital file format compatible with your existing electronic document management system (EDMS). We will provide scanned documents that seamlessly integrate with Microsoft SharePoint, Office 365, DocuWare, Alchemy, Invu, Sage, SAP or other ERP systems.

Free document management and retrieval software

Pearl Scan Group’s dedicated software development division also offers clients document management, storage and retrieval solutions. There are two options:

  • Fully managed Pearl Cloud software. This unique cloud storage platform will look after your storage and retrieval needs, providing employees with secure passwords and taking care of all admin. It eliminates the need for any in-house hardware, software, backups and maintenance.
  • Free locally managed Halogen software. With both standalone and network versions, Halogen provides flexible and scalable options to SMEs and large corporations.

Get in touch now

For more information or a quote, speak to our dedicated document scanning sales team 0161 832 7991. Get in touch

Why Choose Pearl Scan Group

Document Scanning | Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

Logo's in which Pearl Scan Group has a number accreditations with including ISO