We are a document scanning company offering secure document scanning solutions and data capture in Manchester, London, Birmingham and throughout the UK. We can transform all hard copy formats, from A4 sized invoices documents, HR and client files etc. into digital file formats.

Document Scanning Solutions

A safe and secure professional document scanning company

With our ability to scan over 10m documents per month in our dedicated scanning centre, we have become a leading supplier for both public and private UK companies such as the BBC, Ginsters, NHS, Environment Agency, BAE, BSkyB, the University of Oxford and many smaller organisations and SMEs.

Whether it’s a small one-off job, or ongoing document support, we can help in a safe, secure and professional way that complies to industry good practice

Converting your print files to digital will save your business space, time and ultimately money. So why not transform your working practices and overcome issues around document storage, management and compliance with a document scanning company who is passionate for providing excellent scanning services by investing in people and technology?

Our area of expertise and document types we scan

To give you an idea of our wide experience as a document scanning company, here are the kinds of departments and organisations that use our digital document scanning services.

Multyple types of documents ready to be scanned with our document scanning solutions in Manchester, London, Birmingham and throughout the UK.

The process of our document scanning services.

  1. Document collection. We will arrange the collection of your documents from anywhere in the UK, to a timescale that suits your needs. Where required, the whole collection/ scan/ delivery process can be turned around in 24 hours.
  2. Document conversion. Your files are presented as either PDFs, TIFFs, PDF/As or Jpegs or to any other digital format that you require. Your files can also be scanned to OCR (optical character recognition), to produce a searchable PDF format. We can also arrange to have files scanned into your existing electronic document management system – just ask.
  3. Document delivery. All digital documents and folders are presented as per your requirements. Some clients prefer to have their files organised in Microsoft Windows folders and subfolders. Others prefer to take advantage of a more advanced document storage and retrieval approach using our free, in-house Halogen or Pearl Cloud software. We are happy to discuss options that will best suit you.
  4. Document shredding. Once scanned and the digital data has been received by you, your paper documents are securely stored for the interim Quality Assurance period. Most of our clients will then require the original scanned material to be securely shredded. Our shredding services conform to the British Security Industry Association (BSIA), data protection, the environment agency and government regulations. Upon completion of the shredding process, a shredding certificate is also issued to you to complete the audit trail process.

Free document management and retrieval software

Our dedicated software development division also offers you document management, storage and retrieval solutions. There are two options:

  • Fully managed Pearl Cloud software. This unique cloud storage platform will look after your storage and retrieval needs, providing your employees with secure passwords and taking care of all admin. It eliminates the need for any in-house hardware, software, backups and maintenance.
  • Free locally managed Halogen software. With both standalone and network versions, Halogen provides flexible and scalable options to SMEs and large corporations.

Integration with your electric document file management systems

Our software division will also scan your documents to a digital file format that will be compatible with your existing electronic document management system (EDMS). We will provide secure scanned documents that seamlessly integrate with Microsoft SharePoint, Office 365, DocuWare, Alchemy, Invu, Sage, SAP or other ERP systems.

Get in touch now

Contact us today to find out more information or to receive a quote, speak to our dedicated document scanning sales team 0161 832 7991. Get in touch

Document types

  1. Business documents
  2. Invoices
  3. HR documents
  4. Medical files
  5. A3 - A0 size files
  6. Legal documents
  7. Education documents
  8. Survey forms
  9. Engineering files

Free trial

We offer a free trial of our UK document scanning services. We can convert a section of your project to showcase the qulity of our digital conversions.

We offer a free trial of our scanning services to prospective clients.

Find out more today

Why Choose Pearl Scan Group

Document Scanning | Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

Logo's in which Pearl Scan Group has a number accreditations with including ISO