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Transform Your Paperwork: Seamless Document Scanning Services

In today’s digital age, paper documents can feel like a burden. They take up valuable space, are susceptible to damage, and can be difficult to search and access. Our document scanning services offer a solution by converting your physical documents into digital files, making them easily accessible, searchable, and secure.

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Unlock the Efficiency of Digital Documents: Effective Document Scanning Services

Document scanning and digital document management offer a wealth of benefits for organisations across all industries. Here’s how:

  • Boost Efficiency: Find information instantly with keyword searches, eliminating time spent sifting through physical files.
  • Save Space & Money: Free up valuable office space and reduce costs associated with paper, storage, and document handling.
  • Enhance Security & Compliance: Securely store documents electronically, protecting them from loss, unauthorised access, and disasters.
  • Go Green: Reduce your environmental footprint by minimising paper usage and storage needs.
  • Stay Accessible: Access documents from any device, anywhere, anytime.
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Our Document Scanning Services:

Discover our range of document scanning services, designed to meet the unique needs of your business. From high-volume to fragile document scanning, our expert services ensure a seamless, secure, and efficient transition to digital. Choose from our digital solutions below:

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A Smooth and Secure Scanning Process

document collection

Collection

Our drivers will collect your documents from any location within the UK and Europe. They’ll also assist with packaging, providing necessary supplies like document boxes, to guarantee the secure and safe transportation of your files.

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Scanning

We prepare documents for scanning by removing staples and bindings, then employ cutting-edge document imaging technology to create high-resolution digital PDF files, accurately capturing the detail of the original documents.

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Indexing

Each digital file undergoes a thorough indexing process, using parameters such as document title, description, reference number, and date. Additionally, OCR recognition can also be applied to enhance document indexing and improve text searchability.

data delivery

Delivery

Upon completion of the digitisation process, the data can be delivered to you via your chosen method, be it cloud storage using Pearl Cloud, USB, FTP download or third-party software system.

Additional Services

OCR processing and conversion

OCR Processing

Optical Character Recognition (OCR) technology enables the automatic extraction of text from scanned images, creating text-searchable PDF files. This feature significantly enhances searchability within large volumes of scanned documents, facilitating time efficiency and ease of document management.

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Cloud Document Management

Instead of sending your data on disks or as downloads, which would require you to store, back up, and manage it, we can directly import your digital files into Pearl Cloud, our fully managed online document management system. This service ensures that you have seamless, secure, and instant access to your documents.

Cost-effective document storage

Secure Storage

Our secure storage facility is available to safely house your documents during the finalisation and review stages of our data delivery process. Initially offered as a complimentary service, we can subsequently arrange for extended storage over the required period of time.

Document shredding services.

Confidential Destruction

Documents that are no longer required and have received your approval for disposal will be securely shredded. Upon completion of the shredding process, we will issue a Certificate of Destruction in accordance with ISO BS 15713 requirements, ensuring a secure and compliant handling of your confidential materials.

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Not sure how many pages you need to scan?

Try our page count calculator!
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PAGE COUNT CALCULATOR

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  • Please note that the minimum order charge for our scanning services is £250.00

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What Documents Can Be Scanned? Transforming Hardcopy to Digital

Our document scanning services are all about turning hardcopy records into digital files. We scan all kinds of documents, no matter their size or type, making sure they are easy to handle and use. We are here to help your business move from paper files, books, large format drawings, microfiche, and paper surveys, etc. — to efficient, secure, and easy-to-use digital systems. A wide variety of documents can be scanned and below is a list of our scanning services catered for individual departments and sectors.

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Partner with the UK’s leading document scanning service provider, trusted by major brands for exceptional performance

Trusted by BSkyB
University of Oxford
Trusted by the BBC
Trusted by Metropolitan Police
Trusted by the Environment Agency
SEPA- Scottish Environment Protection Agency
Trusted by Dogs Trust.
ITV CYMRU Wales
Trusted by Crawley Borough Council
Barclays
Trusted by Islington Council.
Trusted by Fortius Clinic.
Trusted by Manchester Art Gallery.
Trusted by Guinness World Records
Trusted by Defra.
Air Products
Scania
Trusted by Kone Elevators.
Drax
Start Your Digital Transformation Now!
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Choosing a Document Scanning Service

Leverage over two decades of unmatched expertise in transforming paper documents into secure, digital formats. Our document scanning services are trusted by a diverse range of private and public sector organisations, offering you the assurance of high-quality. Choosing us means entrusting your documents to experienced team dedicated to precision and security, ensuring your transition to digital is seamless and cost-effective. Benefit from our commitment to excellence and gain complete peace of mind with every document converted.

  • Nationwide Document Collection
  • Text Searchable PDFs with OCR
  • Files Indexed and Organised
  • Data Confidentiality and Security
  • Secure Document Shredding
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Pearl Cloud: Document Scanning and Cloud Storage

Our document scanning and cloud storage solutions, featuring Pearl Cloud, offer a comprehensive approach to digital document management. After the scanning and conversion process, your documents are securely stored on Pearl Cloud. This integrated service provides a seamless, one-stop solution for digital document storage and retrieval. With Pearl Cloud, you gain secure and instant access to your documents, enhancing both accessibility and security. Embrace the convenience and reliability of our scanning services, allowing you to efficiently manage and retrieve your documents from anywhere at any time.

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Why Choose Us for Your Document Scanning Needs

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Fast Turnaround Time

With our fast document collection service, cutting-edge document scanning technology and dedicated team, we guarantee a rapid turnaround time, ensuring your digital files are ready when you need them most.

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Price Promise

We pride ourselves on offering competitive pricing without compromising on quality. Our price promise ensures that you always receive the best value for your money, making digital transformation both efficient and cost-effective.

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Free Document Sampling

Experience our quality before committing fully. As a part of our document scanning process, we provide free document sampling, enabling you to firsthand assess the clarity, quality, and excellence of our services.

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BS10008 Compliance

Quality assurance is at the heart of our services. Our processes are compliant with BS 10008 standards, which means you can trust us for the legal admissibility and evidential weight of your electronic documents.

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GDPR Compliant

Data protection is paramount. We operate in full compliance with the General Data Protection Regulation (GDPR) and ISO 27001, ensuring that your data is handled with the utmost care, confidentiality, and security at all stages of the scanning process.

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Free Onsite Review

Not sure how many documents to scan or need help with planning your project? We offer a complimentary onsite review, our experts will visit your offices, assess your requirements, and provide tailored recommendations to streamline your scanning project.

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Frequently Asked Questions

A document scanning service is a professional service that converts physical documents into digital formats. This process involves using high-resolution scanners to capture the content of paper documents, which is then converted into digital files such as PDFs, JPEGs, or TIFFs. These services often include additional features like optical character recognition (OCR) to make the documents searchable and editable.

To start using our document scanning services, simply contact us for a consultation, and we’ll guide you through a seamless process that includes assessment, secure document collection, scanning, and final delivery of digital files, with support every step of the way.

The timeline for scanning your documents depends on the volume and complexity of the material. We strive for efficiency and can provide an estimated completion time once we review the specifics of your project.

Yes, we offer a document collection service from your offices, ensuring secure transportation to our scanning facility for processing.

Our document scanning service charges depend on the volume of documents, specific requirements, and any additional services you may need. For an accurate quote, please contact us with the details of your project.

Certainly, we can arrange a complimentary visit to your offices to assess your document scanning requirements and evaluate the volume of documents. Please reach out to schedule a convenient time for the assessment.

Yes, we offer comprehensive on-site scanning services to cater to your document digitisation needs.