Document Scanning Services

From a simple document scanning service to a complete document management solution – we provide secure and quality document scanning services to businesses across the UK.

• Next day UK collection service
• ISO 27001 & 9001, PCI and Cyber Essentials accredited
• Free on-site survey
• GDPR Compliant

Kent County Council
budweiser
Trusted by Metropolitan Police
Trusted by Aviva.
Trusted by BSkyB.
Trusted by NHS.
Lords
Trusted by BBC.
Manchester City Council
Trusted by Crawley Borough Council.
Document Scanning Process

The document scanning process

What we do with your documents
  • Collection

    We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.

  • Conversion

    We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.

  • Delivery

    We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.

The Process in Depth

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Document Shredding Services

Once we’ve scanned and extracted your data, we can shred your documents according to BSI standards. We’ll only do this with your approval after a set time. If you don’t want them shredded, we’ll return them or store them securely for you.

OCR Conversion

Optical Character Recognition (OCR) is a process used to automatically extract text from images. We’ll usually use the text to create Searchable PDFs, but can also produce many other file types. OCR makes it trivial to search through your documents or produce editable versions of them.

Nationwide document scanning services

UK Nationwide

Our document scanning collection service covers the UK and Europe using our own unmarked fully tracked fleet of vehicles for added security.

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Fast Turnaround

With the capacity to digitise around 10 million images per month, we can accommodate urgent and demanding document scanning requirements.

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All Volumes

We can fulfil any document scanning requirements – we provide document scanning services for both small and large volume projects.

No obligation scanning quotation We cater for both low to high volume document scanning services

What do you need to scan?
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Purchase Invoices

Suppliers’ invoices, statements, debit/credit notes, expenses and audit reports.

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HR Files

Employee files and payroll records for both ‘live’ files and ‘leaver’ files.

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Medical Records

Patient notes, GPs’ Lloyd George, dental records, mental health and occupational health.

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Legal Documents

Client files, intellectual property rights and permissions files.

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Logistics and Operations

Collection, delivery and dispatch notes, site files and plans and health & safety files.

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Local Councils

Planning and building control files, maps, plans and housing and tenancy files.

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Schools and Universities

Pupil and student files, payroll, HR files, archives and student registration cards.

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Aerospace and Manufacturing

Client files, production records, technical drawings and maps and audit reports.

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Digital Mailroom

All incoming post (Including invoices and general office documents) via paper and digital.

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Oil & Gas

Project folders, invoices, drawings, microfiche and rolls of microfilm etc.

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

ISO 9001ISO 14001ISO 27001Investing in PeoplePCIIRMS

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.