Professional document scanning services for any type, size and volume of documents to a file format of your choice such as PDF, PDF Searchable, TIFF or JPEG. Trusted by many well-known private and public-sector organisations, we are one of the leading document scanning service bureau in the UK.

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Document Scanning Services Working with multiple industries and departments

Whether you are looking to have a one-off document scanning solution or require re-occurring document scanning service, we have the required infrastructure, resources and over 15 years of valuable document scanning and data conversion experience to fulfil your scanning needs.

We tailor our scanning services for each of our client to achieve efficiency and costs effectiveness. Typically scanning documents to PDF and MS Word are amongst the popular formats that our clients request as well as we can also scan your documents to other digital formats such as:

  • PDF Searchable
  • TIFF
  • JPEG

Our document scanning procedures are designed around ISO Quality and Information Security Standards. Our scanning team also applies further rigorous checks during the scanning and conversion process to ensure excellent image quality and smooth processing.

Once your documents have been scanned, the indexation from the details obtained from the file, folder or the document can be applied to your digital files for easy file storage and retrieval. In addition to the traditional filing and document indexing, our document scanning and OCR service can convert your documents to text searchable PDF format. Upon completion of the document scanning process, the scanned data can be supplied on encrypted media such as CDs, USB drive or via our secure FTP download.

Your original documents can be returned with the digital media, further stored in our secure document storage facility or securely shredded to the BSI standards after an agreed period.

Our document scanning service also include scanning of documents to any third-party application or workflow requirements such as Microsoft SharePoint, Alchemy, Drop-box, Google Drive, DocuWare, Invu, Sage or corporate ERP and case management systems, etc.

Document Scanning Process

The document scanning process What we do with your documents

  • Collection

    We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.

  • Conversion

    We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.

  • Delivery

    We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.

The Process in Depth

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Our document scanning bureau typically scans the following categories of documents;

One stop document scanning service All types, sizes and volumes of documents

  • Converting your printed documents to digital format will save your business space, time and ultimately money.
  • Transform your working practices and overcome issues around document storage, management and compliance.
  • Our document scanning company is passionate about providing excellent document scanning solutions through investing in people and technology?

Get in touch now

Contact us today to discuss your document scanning requirements on 0161 832 7991 or fill in a quick document scanning quote form as below.

Get a Quote

Start your scanning project today

Our specialist software provides effective document management, storage and retrieval.

Pearl Cloud Unique Cloud Storage for your documents

Pearl Cloud is a storage platform that eliminates the need for in-house hardware, software, backups and maintenance. We will look after your storage and retrieval needs, providing employees with unique passwords and taking care of all admin.

Learn about Pearl Cloud

Halogen Free document management software

This popular option among Pearl Scan customers comes in both standalone and network versions, providing flexible and scalable options to SMEs and large corporations.

Learn About Halogen

On-site Document Scanning Service

Our on-site document scanning and digital conversion services are tailored for those scanning projects where the documents cannot be removed from client’s premises due to any data confidentiality or operational requirements. Instead of collecting your documents and processing them at our document scanning facility, we will setup a scanning operation at your site which will include bringing our mobile document scanning equipment and experienced document scanning staff to digitise your documents.

All our staff is fully vetted to the DBS/CRB accreditation and experienced in handling variety of documents. Our clients have the choice to have their documents scanned directly onto their servers or use our mobile encrypted devices to transfer the data over onto the required data location.

Upon completion of the document scanning process, any temporarily held data on our mobile storage devices is safely removed and equipment is decommissioned from the client’s premises.

There are certain benefits that come from scanning documents at your own offices, keeping in mind that the cost of on-site document scanning is usually much higher than off-site scanning.

  • View the progress of the scanning in real-time.
  • Enjoy peace of mind in knowing your documents are kept securely in your office.
  • Scanned documents are available for use as soon as they are digitised.

Read more about on-site document scanning here

Comments from our clients

Grateful that we were kept updated with the progress. In addition, as we were unsure of our initial requirements they were able to talk through the options and assist in ensuring we weren't going to end up paying more than we needed to! Great service, that we'll certainly use again!

Digital Barriers Services Ltd

Thanks for completing the job on time and with so much care and attention. These are our archive documents that told the Anglian Water story from over 40 years ago; it was really important that they were scanned well and returned to us in the same condition. Pearl kept me up to date with progress of the project and return dates.

Anglian Water Service

Pearl provided an efficient and reliable service, from quotation to service delivery. The work was returned in an accurate format and in a timely manner. Very satisfied and would use again.

Fortius Clinic

Read more of our clients comments!

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Why Choose Pearl Scan?


In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     


Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.


We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.


The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.


Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.