Our document scanning services help our clients to reclaim their office space while cutting costs and improving efficiency.
We have over 16 years of experience providing professional document scanning and digital archiving services within the UK and Europe, and have managed small to large volume scanning projects for the both public and private sectors. Our typical scanning projects span from something as simple as scanning to PDF format to more complex document scanning requirements, this can involve the data to be scanned, categorised and formatted in a specific way for various industries and third party document management software requirements.
The physical and virtual data security and confidentiality of the data is at the forefront of our operations, all our staff is fully vetted to DBS/CRB, comply to GDPR requirements and we are fully accredited to major industry’s accreditations; ISO 9001, ISO 27001, ISO 14001, PCI, Cyber Essentials and IIP.
Using our expertise and state of the art high volume scanning equipment we can scan and convert documents of all types such as HR files, AP invoices, Lever arch folders, Ring binders, Client folders, Medical records, Planning and Building control application files and daily post.
We are able to provide the scanned data in file formats such as PDF, Text Searchable PDF (OCR), TIFF, JPEG, etc. Additionally, we can provide data in formats which are compatible with third party document management, HR, ERP and CRM systems.
Once scanned, most of our clients will request the data to be supplied on a CD, USB, Hard-drive, FTP or via our managed Pearl Cloud system. The scanned PDF files can also be copied over onto your local network share or a server for an easy access.
Once the scanning process is completed and data has been delivered, the original documents can be shredded in accordance with the BSI standards. Documents are only shredded upon client’s approval and after an agreed period of time. However, if the shredding is not required, we can either return or store the documents for a longer period.
OCR (Optical Character Recognition) is the process to convert non-searchable images to searchable ones, such as text searchable PDFs also known as content searchable documents. OCR greatly reduces the time spent to find documents while providing flexible document search & retrieval functionality.
Documents which are no longer accessed on frequent basis but are required to be stored for either legal, statutory or compliance reasons can be scanned to digital format for a long term storage.
These days most of our clients are looking to go paper lite or even paperless and need us to collect and scan their documents on a regular basis which can be weekly, monthly or as required.
Historical documents that overtime have become fragile and deteriorated can be carefully scanned to digital format by our experienced team and preserved for life. We use our specialist equipment to digitise old documents and material.
Our document scanning facility has the current capacity to scan and process around 10 million documents per month. Our infrastructure allows us to manage the entire process from collection of documents to secure delivery of data in the most cost effective way.
Documents which can not leave your premises can be scanned at your site by our experienced document scanning and processing team. We will set up our dedicated mobile scanning operation at your site providing you with additional peace of mind and data security.
Our onsite document scanning services are available to clients throughout the UK and Europe. All our staff members are fully vetted to CRB/DBS checks, as well as have signed the secrecy act and non disclosure agreements.
In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.