Our document scanning service helps our clients to reclaim their office space while cutting costs and improving efficiency.
Our document scanning service is tailored for both small and large organisations in the private and public sectors. When working with us, our clients enjoy the benefits of having flexibility, scalability and quick turn around. Whether you have a single or hundreds of boxes that require straight forward Scanning to PDF format or a more complex document sorting, scanning and processing service, our experienced team of scanners will work with you to ensure seamless conversion of your documents to digital format while ensuring cost effectiveness.
We tailor our scanning services for each of our client to achieve efficiency and cost effectiveness. Typically scanning documents to PDF is amongst the popular formats that our clients request as well as we can scan your documents to other formats such as TIFF.
OCR (Optical Character Recognition) is a technology that we can apply to scanned images which converts printed documents to text searchable PDF format. This enables searching of documents by their contents while providing search flexibility and reducing retrieval time.
After an agreed period and upon clients approval, the original documents are shredded in accordance with the BSI standards and a certificate of secure document destruction is provided upon completion. Where shredding of documents is not required, we can either return or store these for the required extended period.
Both physical and virtual security is at the heart of our operation enabling our clients to have a peace of mind secure and confidential scanning services. We are proud of our accreditation and aim to continuously improve our processes and services to enhance our customer satisfaction.
If you already have an existing document management system such as Microsoft SharePoint, Drop-Box, Office 365, Google Drive or EMIS etc. we also can supply the scanned data in the format which is compatible with your existing system.
Our on-site document scanning and digital conversion services are tailored for those scanning projects where the documents cannot be removed from client’s premises due to any data confidentiality or operational requirements. Instead of collecting your documents and processing them at our document scanning facility, we will setup a scanning operation at your site which will include bringing our mobile document scanning equipment and experienced document scanning staff to digitise your documents.
All our staff is fully vetted to the DBS/CRB accreditation and experienced in handling variety of documents. Our clients have the choice to have their documents scanned directly onto their servers or use our mobile encrypted devices to transfer the data over onto the required data location.
Upon completion of the document scanning process, any temporarily held data on our mobile storage devices is safely removed and equipment is decommissioned from the client’s premises.
There are certain benefits that come from scanning documents at your own offices, keeping in mind that the cost of on-site document scanning is usually much higher than off-site scanning.
Pearl ensured that the project ran smoothly and accommodated over and above the original scope in documents to be scanned. The quality of the finished scanning was good and delivered in a format that could be used. The process was painless and delivered well by the development manager, with time well spent in the initial stages to understand formats and outputs. I would highly recommend Pearl Scanning.
Grateful that we were kept updated with the progress. In addition, as we were unsure of our initial requirements they were able to talk through the options and assist in ensuring we weren't going to end up paying more than we needed to! Great service, that we'll certainly use again!
Digital Barriers Services Ltd
Thanks for completing the job on time and with so much care and attention. These are our archive documents that told the Anglian Water story from over 40 years ago; it was really important that they were scanned well and returned to us in the same condition. Pearl kept me up to date with progress of the project and return dates.
Anglian Water ServiceRead more of our clients comments!
In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.