Our document scanning services help our clients to reclaim their office space while cutting costs and improving efficiency.
We have over 16 years of experience providing professional document scanning and digital archiving services within the UK and Europe, and have managed small to large volume scanning projects for the both public and private sectors.
Our typical scanning projects span from something as simple as scanning to PDF format to more complex scanning requirements where the data is to be scanned, categorised and formatted in a specific way for various industries and third party document management software.
Using our expertise and state of the art high volume scanning equipment we can scan and convert documents of all types and sizes.
We are able to provide the digital data in all of the popular formats, such as PDF, PDF Text Searchable, TIFF, JPEG, etc. Additionally, we can provide data in formats which are compatible with third part document management or CRM systems.
The physical and virtual data security is at the forefront of our operations and fully accredited to the major industry’s accreditations.
Once the scanning process is completed and data has been delivered, the original documents can be shredded in accordance with the BSI standards. Documents are only shredded upon client’s approval and after an agreed period of time. However, if the shredding is not required, we can either return or store the documents for a longer period.
OCR (Optical Character Recognition) is the process to convert non-searchable images to searchable ones, such as text searchable PDFs also known as content searchable documents. OCR greatly reduces the time spent to find documents while providing flexible document search & retrieval functionality.
Our document processing facility has been custom built around security and confidentiality of the data, accredited to ISO 27001, ISO 9001, Cyber Security Essentials and PCI certification. Equipped with the state of the art 24/7 CCTV security and Red-Care systems, the site is monitored by professional security personnel.
Our staff is CRB/DBS checked and conforms to GDPR (General Data Protection Regulations) and secrecy act to ensure that the data is kept in confidence at all times, providing our customers secure, confidential and peace of mind data processing service.
We provide on-site document scanning and digital conversion solutions for clients who possess documents that can not be removed from their premises, due to data confidentiality concerns and operational requirements. Instead of collecting your documents, we can set up a scanning operation at your premises using our mobile document scanning equipment.
In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.