Fast and reliable document scanning services
for small to large organisations.
We cater for small document scanning requests to large bulk scanning projects and regular scanning requirements. Pearl Scan provides a one-stop solution from collection, scanning and OCR processing to secure storage and shredding all over the UK. We have the infrastructure, flexibility and support to help you with your document scanning, electronic archiving and document management needs.
If your office is surrounded by stacks of documents, files, boxes and filing cabinets. Can't find the information you need fast and accurately? Our document scanning bureau based in Manchester with sale offices in London and Birmingham.
Document Scanning Company
Pearl Scan scanning hubs are equipped with the latest in document digitisation, document capture, processing technology and have the capacity of scanning 10 million images per month. Our scanning process goes through a strict supervision and we use the latest in image processing technology to guaranty the best results. Our scanning facilities are fully fitted with the advance security, safety and 24 hours monitoring system to ensure highest levels of data security and confidentiality.
Document Scanning Approach
At Pearl, we can scan from a small pile of documents, folders and ring binders to large bulk archives with loose pages, envelopes, receipts and post-it notes. Based on your objectives, for example:
- If you are looking to have a one off scanning of your document or archive to electronic format
- Advanced department or company document management solution
- Simple have your document scanned to disk or USB to securely store your document
We carefully analyse your needs, prepare proof-of-concept samples and explore options before recommending and implementing the most suitable and cost effective document scanning solution.
Our document scanning services comes with a free document management software Halogen; as an option to help you get started with your electronic document storage, management and archive needs. We promise to beat any like-for-like quotation to ensure that our customers always receive the best value for their money and peace of mind guarantee of the services that we provide.
We also offer book scanning, large format scanning, microfiche scanning, aperture card scanning, survey scanning and data capture.
This is how our document scanning process works
Fast and Secure Nationwide Collection Service
Our secure vans and team of collection co-ordinators can collect your documents from anywhere in United Kingdom the same or the next day as required. We can also supply our secure A3 size boxes, which can hold bundles, folders, hanging files and any other loose types documents.
Removal of document fasteners, staples and clips
Prior to scanning documents, we go through the files and remove any document fasteners, e.g. staples, paperclips, treasury tags, post-it, etc. All documents including the attachments and receipts are all kept in their original order. To ensures a smooth and accurate scanning process takes place and guarantee the quality of all documents scanned.
We use the latest scanners equipped with ultra-sonic double-feed and automated colour detection and image processing applications. We can scan to your preferred file format such as PDF, searchable PDF, TIFF, JPEG etc.
We can scan documents as small as a till receipt up to A3 to large format drawings and plans in full colour, greyscale or black and white. The success of digitised documents is measured by how quickly and easily you can access them. Whether for day to day retrieval purposes or archival storage, Pearl Scan can develop efficient indexing scheme for legal practices, NHS, government departments, HR departments, educational institutes and engineering sectors.
File Indexing and Categorisation for better arvhive
Once a document is scanned we can then index each document by its relevant file / document data, for example, Title, Name, Address, Reference number, date etc. This type of indexing involves:
- Image indexing and index verification
- Scanning text with OCR (Optical Character Recognition) (Optical Character Recognition)
- Database creation
OCR - Process
We can also offer OCR processing to convert your documents to fully text-searchable documents. This can be very beneficial for searching particular documents by their contents, e.g. keywords as well as OCR search helps to locate any mis-field documents.
Quality Assurance and Control
All our document scanning services are fully accredited to ISO 9001:2000 quality assurance standards and in addition to this, we have developed our internal quality-control procedures to ensure that the scanning process and digitalisation meets the required industry standards.
Data Delivery Medium
The scanned images (data) is normally supplied on CD, DVD, USB, secure FTP, Halogen or our Pearl Cloud portal. For the security and confidentiality of the data delivery, we can encrypt the entire data using highest level of encryption.
As well as providing data in a standard PDF file format, if you department or a company does not have any document management system we can supply the data in our free document management software Halogen, or host it for you on our secure Pearl Cloud portal. We can also supply data in Ms. Sharepoint format.
Secure document shredding and disposal
Once you have approved the disks your papers can either be returned to you, securely disposed of via environmentally friendly document shredding processes or we can deep store them for a further required period.
Why should you chose Pearl document scanning company for your document scanning?
Here are a few reasons why you should consider Pearl Scan document scanning and conversion services:
- A decade of experience working with the most reputable companies in the UK
- Creative and friendly team of professionals who are easy to approach
- Custom built scanning bureau around security, safety, confidentiality and scalability
- One-stop service for all your document scanning and digital conversion cycle
- Infrastructure to support small-to-large, quick-to-long terms projects
- In-house document management development facilities to offer bespoke solutions
- Cloud powered secure document hosting service. Read more about Pearl Cloud.
- Free document management software. Read more about Halogen.
- Backed up by external quality and security audits
- Fully supported services and management system throughout the UK
- Our scanning operation have been audited and approved by many NHS, Local Authorities, Private blue chip companies to ISO 9001 (Quality Management System), ISO 27001 (Information Management System) and EMS 14001 (Environment Management System) and Data Protection 1998.