We can streamline your accounts payable function by utilising our latest invoice scanning, data capture and workflow technologies which in return will significantly reduce your cost per invoice processed and maximise efficiency.

Accounts payable invoice automation

Processing both paper and electronic invoices typically requires manual effort which can be costly. Identifying opportunities for improvement is relatively easy but embracing them has been harder.

Until now, the majority of accounts payable automation solutions on the market have been designed with large enterprises in mind. These can be too expensive and slow to implement. Our invoice data capture service along with our automated accounts payable workflow provides inexpensive integrated services to both Corporate and SME sector.

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Receiving invoices

A dedicated PO Box can be setup to receive your daily paper invoices and an email address assigned to you to receive electronic invoices.

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Using high quality scanners, the paper invoices are scanned to electronic format such as PDF, the invoices received electronically are checked for image validation.


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Data extraction

Based on each client’s data extraction requirements (e.g. invoice header & footer data and line items) the data is extracted from each invoice and presented in a readable format such Microsoft Excel, CSV or XML, etc.

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Our AP automation service can sync with the client’s backed accounting / ERP system to simply exchange information to reduce rekeying of the data.

GL coding

GL coding can also be automated via our integrated services to the supplier or purchase order list, where integration is not feasible this can be coded manually.

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Exceptions handling

The data extracted from each invoice can be checked against duplicates, unmatched data and other rules defined by each accounts payable department.

Supplier portal

Exceptions relating the suppliers can be automated to suppliers providing full visibility to their invoices reducing the number of exceptions dealt by the accounts payable department and reducing time consuming supplier relating queries.

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Three way matching

The three way matching can be automated by cross checking the invoice data to the PO & GRN system and where all matched the transaction can be automatically sent for payment approval.

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The web based real-time reports provides the accounts payable department a clear view of each process of the workflow, allowing better audit, query and quality control.

Seamless integration

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Our AP automation services significantly reduce cost per invoice processed CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW

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Reduce invoice processing costs

Save processing cost

Pearl AP eliminates the need for expensive software, complicated deployment and staff training. It is specifically designed around simplicity and being a SaasS model, it has no capital cost.

Reduce Manual Input

The whole purpose of the accounts payable automation is to reduce manual interaction with the invoices as much as possible to save manual input cost where the resources can be reallocated to more efficient tasks.

Increase accuracy

A research shows that on average an organisation processes 38% less duplicate invoices and eliminates missing invoice issues by AP automation. This also significantly improves the accounts payable function, resulting in less human errors and increasing overall productivity of the department.

Why Choose Pearl Scan?


In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     


Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.


We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.


The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.


Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.