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Receiving Invoices

You’ll be given a dedicated PO Box to receive paper invoices on a daily basis. You’ll also be assigned an email address to receive digital invoices.


Using our best-in-class scanners, the invoices are converted to PDF or any other format you like. Any emailed invoices are checked with OCR capture software.

Data Extraction

Based on your needs, the data is captured from each invoice and presented in a format such as Excel, CSV or XML.


Our accounts payable automation service can sync with your accounting & ERP systems so you won’t have to input any of the data.

GL Coding

If you’d like, we can automatically generate General Ledger Codes for your invoices. If it’s not possible to integrate this automatically, we’ll code it for you manually.

Exceptions Handling

When data is captured from each invoice with OCR, they are checked for duplicates and non-matching data. Other rules can be defined for each accounts payable department.

Supplier Portal

If your suppliers all need different exceptions, they can be automated through your suppliers. This means your AP department will spend less time defining supplier related queries.

Three Way Matching

Three-way matching, a process for checking a payment is accurate, can also be automated. We do this by cross-checking the invoice data to the PO & GRN system.


Our service provides web-based real-time reports, so your AP department has a clear view of each process in the workflow. This makes for a better audit and improves quality control.

Reduce Invoice Processing Costs


Save Processing Cost

Pearl AP eliminates the need for costly invoice automation software. It’s designed with simplicity in mind and, being a SaaS, has no capital cost.

automation gears

Eliminate Manual Input

Automating invoice processing reduces the need for someone to manually input data. The end result is a much faster, cheaper and more accurate workflow so you can put your money where it really matters.

Increase Accuracy

Research has shown that, on average, businesses process 38% less duplicates when they use automated invoice processing. As well as this, Accounts Payable Automation can reduce human error.

Our automated invoice processing service significantly reduces cost per invoice processed CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

ISO 9001ISO 14001ISO 27001Investing in PeoplePCIIRMS

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.