Data Capture Services

Using intelligent data capture technology and processes, we can reduce your cost and time typically involved in manually capturing the data from documents such as Surveys, Invoices and Forms and supply the captured data to your required file format e.g Microsoft Excel, CSV, XMl, and SPSS etc.

Invoice Data Capture

Our automated invoice data capture solution provides cost-effectiveness and improves accounts payable processes. Whether you are looking for a simple Invoice scanning and data capture to a PDF & CSV file format or tailored invoice data capture services which seamlessly integrates with your existing workflow, we have the technology and technical expertise to provide you with the required solution.

Automated Data Capture

Using advanced OCR, ICR, OMR and Barcode technology we can scan and capture machine printed, handwritten and check boxes from all types of forms such surveys, questionnaires, patient forms, exam papers and medical forms etc.

Survey Data Capture

Using the latest data capture technology we can scan and capture all types of market research surveys such as customer & staff feedback surveys, medical & educational surveys and product & service related surveys. Once captured, the data can be output to your required digital file format e.g. Microsoft Excel, CSV, SPSS and XML etc.

Medical Data Capture

Approved by many NHS Trusts and private health care organisations, we provide secure and confidential data capture service of all types of medical and clinical forms to digital formats such as CSV and Microsoft Excel, XMl and SPSS etc.

Data Entry Services

Pearl Scan offers data entry capture and scanning services to any organisation requiring meticulously high standard data entry. From forms into specific computer programs such as MS Word, MS Excel, PDF, to image files and a wide range of software packages.

Transcriptions Services

We help businesses to understand vital information, and audio data can sometimes be tricky to analyse. Pearl Scan offers transcription services for interviews, market studies, medical research, legal cases and more.

Why Choose Pearl Scan?


In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     


Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.


We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.


The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.


Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.