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Document Scanning Services London

Pearl Scan provides ISO-certified document scanning services across London and Greater London – converting your paper documents into secure, OCR searchable digital files, accessible from anywhere.

Free onsite assessment of your documents to give you an accurate cost estimate
23 plus years of document scanning experience serving London and Greater London
ISO 27001, 9001, 14001, ICO, GDPR, PCI and Cyber Essentials compliant – with all staff DBS-vetted

How It Works

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A collection of boxes, folders and documents used as examples of scannable items.

Welcome to our scanning services throughout London and the UK

We provide professional document scanning services to organisations of all sizes across London and Greater London, handling everything from general office files and confidential financial records to sensitive HR documents and technical drawings.

We’ve delivered scanning and digitisation projects for some of London’s most recognised organisations, including the University of London, The Royal London Hospital, The American School, the Victoria and Albert Museum, InterContinental Hotels Group, ING Bank, QBE, and Khan Solicitors.

The Pearl Scan document scanning process

From collection to secure digital delivery

Collection

We arrange secure document collection from anywhere in the UK, typically within 24 hours. We can supply storage boxes and help you remove, box and inventory your files, so the handover is straightforward and fully tracked.
Digitisation

We scan and digitise documents of all types and sizes, converting them to the digital format of your choice - PDF, searchable PDF (with OCR) and TIFF, etc. - to BS10008 standards.
Delivery

We deliver your digitised records on the secure medium of your choice - encrypted USB, secure FTP, or uploaded directly into Pearl Cloud, SharePoint or any other document management system.

The Process in Depth

Our Comprehensive Scanning Services in London

From everyday office files to legacy records, we scan and digitise a wide range of formats for London businesses and institutions:

Document scanning – converting paper records into secure, searchable digital files.
OCR Conversion – converting scanned files into fully searchable, editable text.
Microfilm and microfiche scanning – modernising legacy media for fast digital access.
Aperture card scanning – digitising technical and engineering aperture cards.
Large format scanning – digitising blueprints, plans, and engineering drawings.
Book, Magazine, Newspaper Scanning – preserving and digitising books and bound volumes.
Photo, negative & slide scanning – converting analogue images into digital formats.

Not sure how many pages you need to scan?

Try our page count calculator!

Our Supplemental Services for Document Scanning and Related Solutions

Beyond scanning, we offer a full range of supporting services for London organisations:

Document Shredding – secure, BS EN 15713-compliant shredding.
Document Storage – secure, ISO-certified storage for your physical archive while you transition to digital
Document Management – delivered into Pearl Cloud, SharePoint, or your existing document management system, with no need for a tailored setup.

Running Out of Office Space, or Tired of Paying for Storage? _{Whether you're short on space, facing rising offsite storage costs,
or just want a more efficient way of working, scanning gives you instant digital access without the overheads.}

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London Document Scanning - Cost-Effective Alternative to Storage

Scanning offers long-term savings over physical storage, and we’ve helped organisations across London move to paperless, more efficient ways of working – from universities and hotel groups to legal and financial firms. If you’re weighing up scanning against storage costs, our team can talk you through the numbers for your specific volume and document types.

Why Choose Pearl Scan for Document Scanning in London

Sector Expertise

From archive collections and university records to financial, HR and legal documents, we tailor our process to your sector’s specific compliance and handling requirements.

London-Wide Collection

As a document scanning company serving London and the wider UK, we collect from anywhere within the M25 and beyond, to the same production standard on every job.

All Formats, One Provider

From standard office files to microfiche, large format plans, and bound books, we handle the full range in-house – no need for multiple suppliers.

Comments from our clients

Scanning legal files to PDF format - You have done a fantastic job and I can't believe all of those 8 lever arch files have been condensed into that tiny USB. Thanks very much for all your help and I will definitely be in touch if we need any more scanning done in the future.

Fortius Clinic

Business card data conversion - An efficient, speedy and very friendly service. They arranged the pick-up and return of the business cards and once all scanned the file was sent to me without any delay. If you’re looking for someone to scan your business cards I can highly recommend Pearl Scan Solutions.

Ecofin

Captured data transferred to MS Excel spreadsheet - We were delighted with the professionalism of Pearl Scan and the speed of the job. The communication with them throughout the project was excellent and we would definitely use them again.

Dog’s Trust

FAQs

Can you collect documents from our premises in London and other branches throughout the UK?

Yes, we offer document collection services from London and the UK. Our team securely collects your documents and transports them to our scanning facilities using our own vehicles, as well as national couriers and trained personnel. GPS tracking is used to ensure safe transportation.

What happens to our original documents after scanning?

We can securely shred your originals to BS EN 15713 standard, store them in our secure facility, or return them to you, whichever you prefer.

Can you assist us in boxing up the documents?

Yes, we can help box up your documents for scanning.

Do you provide boxes for document storage and transportation in London?

Yes, we provide boxes for document storage and transportation in London. Our boxes are designed to keep your documents safe and secure during transportation and storage.

How quickly can you scan our documents in London?

Turnaround depends on volume and document condition, but most London projects are completed within 5 – 10 working days of collection. For urgent jobs, we can usually accommodate a faster turnaround – just let us know your deadline when you enquire.

How much does it cost to scan a document in London?

The cost of scanning a document in London depends on factors such as document type, condition, and size, the quantity to be scanned, and any additional services like indexing or categorisation. As a guide, our prices for general A4 office documents range from £0.03 to £0.10 per image, with a minimum order charge of £160.

We're relocating offices in London - can you help?

Yes – office relocation is one of the most common reasons London businesses come to us. We can scan your files ahead of the move, saving space, protecting against damage in transit, and giving your team day-one access to everything digitally.

Whatever the Reason, We Can Help _{Compliance requirements, running out of office space, rising offsite storage costs, an upcoming office move,
or simply switching to a more efficient digital way of working - talk to us about your project.}

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