Document Scanning Services for London & Greater London Businesses
Pearl Scan is a document scanning company that converts your paper records into secure, OCR-searchable digital files. We are ISO-certified, giving your team secure access from anywhere they work.
- 23+ years serving businesses across London and Greater London.
- Free onsite assessment of your documents to give you an accurate cost estimate.
- ISO 27001, 9001, 14001, ICO, GDPR, PCI and Cyber Essentials compliant.
Document Scanning Trusted by Organisations Across London
We provide professional document scanning services to organisations of all sizes across London and Greater London. From small businesses with a few boxes to enterprise clients with large archives, we support digitisation projects of any scale.
We handle confidential and sensitive records for some of London’s most recognised organisations, from NHS trusts and universities to law firms, financial institutions and hospitality groups. Our clients include the University of London, The Royal London Hospital, the Victoria and Albert Museum, BBC, ING Bank, Aviva and Budweiser.
Document Types We Scan and Digitise
Whether you are digitising legacy archives, ongoing business records, or bulk scanning projects, we handle document types of every kind. This includes HR files, property, financial records, O&M manuals, patient records, legal files, client files, and engineering technical documentation scanning.
We scan all common file and document types, including:
- A4/A3 documents and large format drawings
- documents stored in filing cabinets and archive boxes
- Bound books, deed packs, ledgers and registers
All documents are scanned and converted to text-searchable PDF using OCR. We can index your files by title, reference number, date, or your own naming convention, so records are easy to find once digitised.
Whatever your documents, we can scan and digitise them. Get a free quote and see how we can help.
From Collection to Secure Digital Delivery Across London & Greater London
Collection: We arrange secure collection from anywhere across London and Greater London, typically within 24 hours. We can supply storage boxes and help you remove, box and inventory your files, so the handover is straightforward and fully tracked.
Digitisation: Your documents are converted into secure, searchable digital files such as PDF, searchable PDF (with OCR), TIFF and more to BS10008 standards, ready for however your London team works.
Delivery: We deliver your digitised records on the secure medium of your choice: encrypted USB, secure FTP, or uploaded directly into Pearl Cloud, SharePoint or your existing document management system.
Not sure how many pages you need to scan?
Try our page count calculator!
PAGE COUNT CALCULATOR
Additional Services for Your Document Scanning Project
Beyond scanning, we offer a full range of supporting services for London organisations:
- Document Shredding: Confidential, BS EN 15713-compliant shredding.
- Document Storage: Secure, ISO-certified storage for your physical archive while you transition to digital
- Document Management: Delivered into Pearl Cloud, SharePoint, or your existing document management system, with no need for a tailored setup.
- Scan on Demand: Digitise files as you need them, ideal for legacy archives you access infrequently.
From scanning to secure storage and everything in between, we’ve got it covered. Speak to our team about your project.
Common Reasons Organisations in London Scan Their Documents
Storage Costs
Office space in London is expensive. Digitising your archive can cut storage costs by 60 to 80% within the first year. Secure document storage is available while you transition.
Moving Offices
Relocating is one of the most common reasons London businesses digitise. Scanning ahead of a move cuts what you need to transport, protects records in transit and gets your new office working digitally from day one.
Compliance
Digitised records make it easier to meet retention schedules, respond to GDPR requests and maintain a clear audit trail. This is all handled to BS10008 standards for legal admissibility.
Why Choose Pearl Scan for Your Document Scanning in London
Sector Expertise
We tailor our process to your sector’s compliance and handling requirements. This covers public sector, healthcare, legal, financial and educational organisations.
London-Wide Collection
We work with organisations throughout London and Greater London, from the City and Canary Wharf to boroughs across every part of London, and out to the M25.
All Formats, One Provider
From standard office files to microfiche, newspaper archives and magazines, we handle the full range in-house. There is no need for multiple suppliers.
High-Volume Capacity
We scan up to 15 million images a month. Whether you are digitising a single archive box or running an ongoing enterprise programme, we have the capacity to handle it.
Scanning legal files to PDF format - You have done a fantastic job and I can't believe all of those 8 lever arch files have been condensed into that tiny USB. Thanks very much for all your help and I will definitely be in touch if we need any more scanning done in the future.
Fortius Clinic, London
Business card data conversion - An efficient, speedy and very friendly service. They arranged the pick-up and return of the business cards and once all scanned the file was sent to me without any delay. If you’re looking for someone to scan your business cards I can highly recommend Pearl Scan Solutions.
Ecofin Ltd, London
Captured data transferred to MS Excel spreadsheet - We were delighted with the professionalism of Pearl Scan and the speed of the job. The communication with them throughout the project was excellent and we would definitely use them again.
Dogs Trust, London