Document Scanning London

Need document scanning, data extraction or digital archiving services in London? We’re here to help. Our personal and flexible approach makes us the perfect document scanning service to suit your needs, regardless of the size or scale of your project. Office space in London is at a premium, so save money by digitally scanning your documents.

Document Scanning Process

The document scanning process

What we do with your documents
  • Collection

    We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.

  • Conversion

    We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.

  • Delivery

    We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.

The Process in Depth

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Data Protection

All of our staff members have signed a secrecy act, adhere to GDPR requirements and are fully vetted to DBS standards.


Our infrastructure allows us to satisfy scanning job requirements of all types and sizes, while offering a dynamic pricing model.

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Fast Turnaround

Thanks to our scalable infrastructure we can accommodate document scanning projects that need urgent attention.

Digitise your documents for instant access CALL US ON 020 7183 1885 OR FILL IN A QUICK QUOTE FORM

Comments from our clients

Scanning legal files to PDF format - You have done a fantastic job and I can't believe all of those 8 lever arch files have been condensed into that tiny USB. Thanks very much for all your help and I will definitely be in touch if we need any more scanning done in the future.

Fortius Clinic

Business card data conversion - An efficient, speedy and very friendly service. They arranged the pick-up and return of the business cards and once all scanned the file was sent to me without any delay. If you’re looking for someone to scan your business cards I can highly recommend Pearl Scan Solutions.


Captured data transferred to MS Excel spreadsheet - We were delighted with the professionalism of Pearl Scan and the speed of the job. The communication with them throughout the project was excellent and we would definitely use them again.

Dog’s Trust

Cost effective Digital Archiving and Management of Documents CALL US ON 020 7183 1885 OR FILL IN A QUICK QUOTE FORM


By working with Pearl Scan you can rest easy in the knowledge that your documents are in safe hands. We’ve been leaders in the document scanning and digitisation sector for almost two decades and have worked with a wide array of world-recognized clients, including Budweiser, BskyB, Lidl and many more.

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Need us to work fast? No problem. Operating within a budget? We can work with that too. Whatever the task, we try to keep our client’s priorities firmly  in mind and by staying flexible, we’re able to suit your needs in a way that works for everyone – regardless of what kind of project you have in mind.


Don’t worry – we’re not here to hit you with the hard sell. Our scanning service experts are approachable and always on-hand to make your document digitisation journey as easy and user-friendly as possible. Got a question? Just ask and we’ll provide you with an answer that’s happily jargon-free.

What do you need to scan?

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Suppliers' Invoices Scanning

Why waste resources doing it yourself? Automate your invoice processing workflow with Pearl Scan. We provide AP automation and document scanning services in and around London.

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HR Files Scanning

We provide document scanning in London for Human Resources and Shared Services departments. We don’t just scan: we’ll also index your files into slick document management software, which means you’ll be able to access your documents from anywhere in the world!

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General Document Scanning

Digitise your London office and you can save space by going paperless. We’ll return your scanned data to you through a CD, USB or secure download link. If you want us to, we’ll securely shred the original documents too.

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Book and Magazine Scanning

Preserve your prized collections with our specialist book scanners. Digitise books, newspapers and magazines and convert them to PDF and e-book formats.

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Legal Document Scanning

We provide document scanning for London based law firms. This includes document sorting, scanning, data capture and storage – all in one friendly service.

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Medical Record Scanning

London Hospitals can save time and money by scanning their medical records. We work for the NHS, GPs, opticians, dentists and corporate health departments. Stored in digital formats, your files will be accessible to whoever needs them.

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Microfiche & Microfilm Scanning

Conversion of all micromedia formats such as rolls of microfilms, 3M cartridges, microfiche jackets, aperture cards and 35mm slides to TIFF or PDF digital formats for easy storage and retrieval.

Surveys, forms and questionnaires scanning and data capture

Surveys and Forms Scanning

Scanning and intelligent capture of all types of structured and non-structured forms including surveys, questionnaires, exam papers, application forms, vouchers, coupons and research documents. The data is captured and extracted to a structured format such as Microsoft Excel, CSV, XML or SPSS etc.

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CAD Drafting & Conversion

Conversion of architectural, electrical or mechanical drawings and plans to fully editable and accurate CAD file formats such as .dwg / .dxf

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Business Card Scanning

Scanning and data extraction from all types of business cards to any address book format such as Outlook, SalesForce and Google, as well as to CSV, XML or Microsoft Excel files.

We’ve worked with organisations across London and surrounding areas…

Central Trust
Frimley Park Hospital
Group M
Intercontinental hotels
Kent County Council
The Arts Club
University College London

Document Management

If you are looking to transform your organisation and go paperless, Pearl Scan’s professional digital archiving and digital document management solutions are designed for that reason. Our experienced team will draft the perfect option for your organisation, whether you are looking to digitise management practices gradually or in one go. Additionally, we offer complimentary, in-house built Halogen document management system, which is designed around simplicity and intuitiveness.

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Document Shredding

We can shred your documents as part of our scanning services or as a standalone service, depending on your needs. Additionally, we can collect and shred your documents on a regular agreed basis. For customers with confidential and sensitive documents we provide mobile shredding services, both as a one-off job or on a regular basis. All of our shredding services are completed in accordance with BS EN ISO 14001 standards, for which we are fully accredited.

On-site Scanning

If you are unable to remove certain documents from your premises, due to confidentiality, legal or other reasons our experienced and fully vetted scanning team can scan and digitise your documents on your premises, providing peace of mind.

OCR processing

OCR Processing

Depending on our clients’ needs, we can apply OCR technology and convert the documents into digital formats, such as text searchable PDF, Microsoft Word and Excel, XML or CSV, which provide editing functionality for the scanned files.

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

ISO 9001ISO 14001ISO 27001Investing in PeoplePCIIRMS

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.