Document Scanning Services Bristol

OCR processing of documents

We offer Optical Character Recognition (OCR) services for documents as part of our comprehensive document scanning solutions. OCR technology allows us to convert printed or handwritten text within scanned documents into searchable and editable digital text. This enables easy indexing, retrieval, and data extraction, further enhancing the accessibility and utility of your digitised documents.

How can scanned documents be accessed?

At Pearl Scan, we offer a range of convenient options for accessing your scanned documents once they have been processed:

• Secure File Transfer: We can send your digital files using a secure file transfer protocol (SFTP) or other encrypted methods, ensuring data security throughout the transmission.
• Cloud Storage: We can upload your scanned documents to a secure cloud storage platform, granting you access from any internet-connected device and facilitating seamless sharing and collaboration among your team members.
• Physical Media: We can provide your digitised documents on physical storage devices, such as external hard drives, USB flash drives, or DVDs, based on your preference.

To determine the best method for accessing your scanned documents, we encourage you to discuss your specific needs and requirements with our team at Pearl Scan.

We also offer physical document storage service.

We also offer secure physical document storage services to compliment our document scanning solutions. Our storage facilities are designed to safeguard your valuable records, with features including:

• Environment Friendly Storage: We store your documents in a environment friendly storage facilities to protect them from damage due to humidity, temperature fluctuations, and other environmental factors.
• Fire Protection: Our storage facilities are equipped with fire protection systems to minimise the risk of damage to your documents in case of emergencies.
• 24/7 Security: We ensure the safety of your physical documents through round-the-clock security measures, including CCTV monitoring, access control systems, and intruder alarms.
• Easy Retrieval: Whenever you need access to your stored documents, our team will quickly locate and retrieve the required files, either providing you with the physical copies or scanning them on demand for digital access.

With Pearl Scan’s physical document storage services, you can rest assured that your important records are safe, secure, and easily accessible whenever you need them.

Our secure document shredding services

We understand the importance of safeguarding your sensitive information even after the digitisation process. That’s why we offer secure document shredding services to ensure the proper disposal of your physical documents.

Our secure shredding services include:

• Confidentiality: We handle your documents with the utmost care and discretion, adhering to strict security protocols throughout the entire process.
• Compliance: Our shredding services comply with industry regulations, such as GDPR, ensuring that your business maintains its legal obligations regarding data protection and privacy.
• Certificates of Destruction: Upon completion of the shredding process, we provide a Certificate of Destruction as proof that your documents have been securely and responsibly destroyed.
• Environmentally Friendly Disposal: We are committed to environmentally responsible practices and recycle the shredded materials whenever possible, contributing to a greener future.

Trust Pearl Scan to manage the secure destruction of your physical documents, providing you with peace of mind and confidence in the security of your sensitive information.

• Book scanning – magazines, books and manuscripts can be converted to digital files.
• Heritage and historical archive scanning – prevents the deterioration of paper-based documents.
• Microfiche and Microfilm scanning – gives you conversion to PDF, TIFF and JPEG etc.
• Document management – easy to use document management systems

• Large format scanning – ensures digitisation of architecture, electrical and mechanical drawings and plans.
• Aperture card scanning – takes drawings from aperture cards and converts them to TIFF, PDF and CAD (.dwg and .dxf) formats.
• Invoice scanning – transforms the efficiency of accounts payable departments.
• Digital mailroom – ensures cost-effective inward handling/managing of daily post.

Looking to explore our document scanning solutions and determine how they can benefit your business? Look no further than Pearl Scan. Our sales team is ready to provide you with a free document survey to assess your needs and provide a tailored solution to meet your requirements. Contact our sales team today to arrange your free document survey or obtain a cost estimate, and take the first step towards revolutionising the way you manage your documents.