Planning and Building Control Scanning
Microfiche archive conversion to digital format
Traditionally, the best way to retain planning application records was to store them on microfiche. However in this increasingly digital age, microfiche storage does not address current business processes. In fact, it can actually waste valuable resources. With the increased use of electronic management systems, streamlined working methods and estate optimisation, many local authorities are looking to update their business processes by enabling staff and members of the public to access and share planning information remotely.
Save time, money and space
By addressing the needs of a streamlined planning middle office today, you will be saving costs for years to come. Freeing up just four filing cabinets alone can make room for one extra workstation which can bring significant benefits. By increasing the speed of retrieval to deal with planning issues and providing better service to local construction and investment communities, the council will become recognised for service excellence. We also have partners who can review front and back office processes to ensure internal and external stakeholders experience customer excellence at all times.
Scanning microfiche means you can:
- avoid the need to hire and train staff to deal with microfiche requests.
- avoid buying and maintaining equipment to view the microfiche.
- produce physical copies purely on a case by case basis.
Electronic storage is a much safer and secure method of storing files that were previously held on microfiche. Microfiche scanning provides the increased security and peace of mind that your files will be protected from loss, theft and damage with protection and recovery methods that suit you best.
Pearl Scan can digitise microfiche using high speed and high resolution microfiche scanners, turning around projects quickly and often ahead of the market so you can start to improve your document management methods immediately to benefit from those cost and time saving benefits.
Uploading scanned files to planning Portal
We scan microfiche to the highest quality at the required image resolution and formats (TIFF/PDF/JPEG/Searchable PDF) etc.
We can then index your digital files by relevant fields such as address, date, and reference number etc. to suit your record keeping processes.
Once the files have been indexed, we can work with you to identify documents that can be uploaded to the planning portal or any third party document management system.
The documents will then be sorted into agreed categories.
Where there are personal confidential details, we can redact the data for security and confidentiality if needed.
The files can then be uploaded to your planning portal to be accessed and viewed by customers and colleagues when needed. Our sales team can draw you up a quote for your project and the microfiche scanning service can be tailored to suit your needs exactly. Simply get in touch.