Pearl Document Scanning Blog

News and updates related to the document scanning industry.

Four sectors that have embraced the digital revolution

Document management, document scanning and digital document management may be important to a business when it comes to overhauling its processes, but there is more to embracing digital than just that.

When it comes to technology, it’s important, as a business, not to get left behind. In a world that relies more and more on tech to function, if you’re a business that isn’t embracing new technology, then you’re going to get left behind.

Despite some being reluctant to change, there are some sectors which have completely embraced technology and the digital revolution, which has resulted in them reaping the benefits where it matters – financially.

So which sectors have overhauled their processes and made the most of new inventions?


Although on the surface transport hasn’t changed much, when you delve deeper, you realise the industry is almost unrecognisable to what it was 20 years ago.

No longer do commuters have to head to bus stops, pick up a physical timetable or ask a neighbour when the next train or bus is due to arrive, Nor do they have to call taxi firms to arrange to be picked up and taken to their destination of choice; now all of this is available online – on the go.

Not only has this change made the industry run more smoothly and provided travellers with a kind of satisfaction the transport industry could only dream about once upon a time, but it has also opened it up to a new audience; millennials.


The advertising industry, by default, has always been at the forefront of changes and developments, but the way it has embraced the fast-paced turnaround has made it unrecognisable.

Advertising once was focussed on print. Then came television. And now, thanks to technology, there’s a whole host of platforms advertisers can target potential customers. And of course each platform is suitable for a different kind of customer, which makes it easier to target the right people.


If you had said to someone 50 years ago that they’d be able to carry around a device that would make it possible to call some else they would probably have thought you were crazy. But not only is that now possible, but sending messages, browsing the internet and even paying for items can now all be done via phones.

But there is more to the telecommunication story than this; e-bills, increased and more reliable signals and the myriad of options open to customers really are at the heart of telecommunication’s digital transformation.


With an increasingly saturated marketplace, energy companies are having to utilise any means possible to stay ahead end reach out to customers and potential customers. And that starts with digital.

Energy companies use any and all means possible to get their messages heard. Whether it be using interactive billboards to advertise their benefits or money-saving offers, utilising emails to gain a marketplace advantage or using digital processes to ensure they offer a reliable service where it matters, energy companies really have grabbed digital by the horns and ran with it.

Can you think of any that we’ve missed?

Are you looking to kick-start your digital transformation? Document scanning is one of the best places to start.

Digital document management solutions revealed as ‘golden secret’ to productivity in virtual age

Finding the biggest threat to productivity in the workplace is a battle that many managers and business leaders constantly fight. However, research has revealed the true obstacle to ultimate efficiency. Managing digital documents was noted as the biggest hurdle to overcome, placing intelligent digital document management solutions as the ‘golden secret’ to productivity.

This news comes as results of a global survey by IDC from 2012 are highlighted, five years following from its initial release. Published in a whitepaper named ‘Bridging the Information Worker Productivity Gap: New Challenges and Opportunities for IR’, IT professionals from across the world revealed that challenges faced when working with documents were responsible for the most time wasted during the working day. As the findings are revisited, the need for streamlined virtual document management systems is amplified in an age that now relies on digital forms of communication more than ever, not only in the IT industry but across the entire business landscape.

Naveed Ashraf, Managing Director at Pearl Scan said, “Although most job roles now rely on information in the form of digital documents to complete their daily tasks, they are also the biggest burden to productivity. An intelligent document management solution is key to overcoming the many obstacles they present.”

Amongst other findings, research by IDC revealed that the average business wasted $19,732 per worker, per year due to issues relating to working with and managing documents. Five years later, these costs are surely greater, with digital documents forming an integral part of almost every employee’s working role.

Switching from dis-jointed, outdated or non-existent document management solutions to sophisticated cloud-based digital document management platforms can hold the ‘golden key’ to productivity that management seeks to find.

Pearl Scan is a trusted name in the realm of document digitisation, using this expertise to develop Pearl Cloud, its own cloud-based document storage and retrieval platform, offering the much needed solution to modern day document management issues. 

Got a lot of paperwork? Don’t get bogged down

Once upon a time paper ruled the world. But how things have changed; paper is now seen as one of the most outdated forms of doing business, with technology taking over previous paper-heavy duties

Pearl Scan, one of the UK's finest providers of document scanning and document management solutions, has urged businesses who feel they have left it too long to join the digital revolution to make the switch - stressing how simple and easy it actually is.

Naveed Ashraf, Managing Director at Pearl Scan, said,

"From experience, many businesses feel that, at this point, they have left it too long to make the transformation from paper documents to digital ones. Often claiming it will be too difficult and too much of an upheaval to make the transition, they are deterred simply on the basis of theory. But even if companies have thousands - or even millions - of files and important paper documents, it can all be digitised easily with minimal disruption to workplaces by outsourcing it to professionals."

Pearl Scan's discreet service is what has made it one of the most successful document scanning and document management companies in the country. For 15 years, it has successfully delivered countless high volume and conversion archives to fully searchable digital archive libraries. The company is able to collect, scan and either re-deliver or dispose of documents safely in the background.

The process uses state of the art specialist equipment, and their bulk scanning bureau has the capacity to scan 10 million images per month. This means that all documents can be converted with minimal turnaround time. And what's more, the bulk scanning and conversion often comes in at a much lower cost than many think, providing a wholly positive change within any organisation.