We provide invoice scanning solutions for bulk paper invoices that are stored in financial departments throughout the UK, including Manchester, London and Birmingham. We capture the key information from your paper invoices and convert that information to your required digital format. Our invoice scanning services provide efficient invoice processing with digital invoice management.

Invoice Scanning Services

Invoice scanning services provided throughout the UK including Manchester, London and Birmingham. Helping organisations process their invoice efficiently with our invoice scanning solutions.

We offer an invoice scanning and automated invoice processing services to streamline your accounts payable department. We can scan and digitise all payable documents including purchase invoices and ledgers.

Our invoice scanning services can store purchase ledger files and more in a way which is secure, cost effective and compliant to HMRC guidelines. Costly physical storage and retrieval services are a thing of the past with Pearl Scan.

Invoice scanning

There are many job roles, such as accounts, that require access to lots of important files. Traditional, ‘hard copy’ filing systems are bulky and ineffective, causing staff to waste time on locating files rather than working with them. It is important to have instant, shared and secure access to files without spending unnecessary time searching, filing and copying documents.

Our studies have shown that, on average, administration staff spend roughly 30% of their daily time on these duties. This is time wasted which could be used more productively. Our invoice scanning service can help to make this happen, giving instant access to any file at the click of a mouse.

Digital archiving is now very affordable for companies of all types and sizes. We provide low cost, high quality invoice scanning services and automated invoice processing to many businesses across the UK.

Invoice scanning solutions

Offering invoice scanning solution to organisations throughout the UK including Manchester, London and Birmingham.

We offer the perfect invoice scanning solutions for the problems caused by traditional file storage methods with our invoice scanning and automated invoice processing service.

We scan financial documents and electronically archive them securely as part of our purchase ledger and purchase invoice scanning and retrieval services.

These documents are then stored onto CD, over a local network or securely online. By archiving your invoices electronically, you can quickly locate any invoice within the system using Accounts/ERP Reference Number, Supplier’s Invoice Number, Purchase Order Number or keywords inside the invoices can be located in a snap using OCR search. Our invoice scanning service is tried and trusted by many private and public-sector clients and our service is as scalable and flexible as your organisation.

Invoice processing with free document retrieval software

We offer our very own free invoice document management system for your converted digital invoices. Creating efficient solution for indexing and retrieving your digital invoices.

Once scanned, you can access your documents using Halogen. This is a simple software, developed by Pearl Scan to revolutionise the way the accounts payable departments handle their accounts documents. This one-of-a-kind software allows super-fast search and retrieval of all documents from a user-friendly interface. Halogen is our free of charge software provided with our invoice scanning service.

Read more about how Halogen image retrieval software can help your organisation.

The benefits of scanning your invoices with us

  • Quick access to documents - Use a simple 'text search'
  • Secure and shared access to invoices - Files can be shared on a network between relevant staff with levels of security assigned.
  • Comply with HMRC - By law all invoices and accounts related documents must be available to HMRC (VAT office) for around 7 years. Scanning invoices can preserve records forever and hard copy invoices can be disposed of.
  • Up to date record invoice management - Invoice scanning and management service provides a reliable record management solution.
  • Help the environmentt - Reduce your reliance on paper.
  • Powerful search capabilities - Locate any invoice or stock items within seconds using fully text searchable function in Halogen or Pearl Cloud.

Contact us

To find out more information about our secure invoice scanning service or to receive a free quotation, call 0161 832 7991, email This email address is being protected from spambots. You need JavaScript enabled to view it. or use our Contact Us Form.


Free trial

We offer a free trial of our UK document scanning services. We can convert a section of your project to showcase the qulity of our digital conversions.

We offer a free trial of our scanning services to our prospective clients.

Contact us to find out more

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Why choose Pearl Scan

Document scanning | Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

Logo's in which Pearl Scan Group has a number accreditations with including ISO