Business Card Scanning and Data Capture


While ensuring security, we can collect your business cards from anywhere within UK and Europe and, if needed, return them back to you once digitising is completed.


Before the capturing the data from your business cards, we scan both sides of the business cards in colour, using state of the art specialist scanners.

Data Capture

To ensure highest accuracy of data, we utilise double pass processing – the scanned business cards are processed with advanced data capture system, followed by manual checks and re-formatting.


The scanned images from business cards in PDF or Jpeg formats and the extracted data in Excel, CSV, Outlook adress book will be provided you via CD, USB or a secure downloadable link.

Easy Access & Retrieval

Often business cards can be found boxed somewhere or in piles and when needed, it can take a very long time to find a specific one. Having a digital library of the business cards allows to find and access those conveniently and fast.

Time Saving

Some businesses and individuals scan and digitise their business cards on their own, not only does that require a hefty investment in a specialist scanner, but it also takes significant amounts of time, which can be minimised by outsourcing business scanning to us.


Once we extract the required data from the business cards, it can be presented in a format that ensures compatibility with any third party CRM system you are using, such as Salesforce or Oracle, etc.

Turn your business cards into digital address library CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW

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Document scanning services with fast turnaround

Fast Turnaround

The capacity to digitise over 10 million images per month, we are able to scan and data capture the business card under urgent and demanding requirements.

Cost effective scanning services


Our business card scanning solutions are designed to provide flexible and the most cost-effective service to our clients, according to individual needs.

Benefits of our scanning services icon.


Our flexible infrastructure allows us to scale to any business card scanning and data capture requirements, we can digitise small amounts, as well as scan business cards in bulk.


A mix of automated and manual data capture and rigorous quality check guarantees that the data captured from the business card is correct and of highest accuracy.

Additional Services

Secure Shredding

Upon completion of scanning and data capturing the business cards and with our client’s approval, we can securely shred the original business card. Our shredding services adhere and are certified to BSI, ISO 15713, ISO 14001, ISO 9001 and recycling association standards.

Documents scanning service

Document Management

If your organisation is looking to further improve document management practices, gain easier document access and retrieval, our bespoke document management solutions – Halogen (locally based) and Pearl Cloud (cloud based) can provide that.

Bulk Scanning

No volume of business cards is too big or too small for us to scan, our bulk scanning services will provide you with significant cost savings if you have a large amount of business cards or any other documents that need to be scanned and digitised.

See what our clients say about us

Excellent & efficient service, good communication throughout. Great value for money and highly professional. What more can one ask for? Highly recommended and will definitely use them again.


An efficient, speedy and very friendly service. If you’re looking for someone to scan your business cards I can highly recommend Pearl Scan Solutions.


Their pick up and return service makes them so easy to work with and the quality of the data sent back is as error-free as any database I’ve seen of this type.

Drilling Systems

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Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.