Why Choose Scan on Demand?

March 5th, 2015

Sometimes companies don’t want to commit to scanning all of their documents at once so they look for a more flexible solution. This is where Scan on Demand can help.

Before I get into explaining why companies choose scan on demand to deal with their scanning needs, let’s address the question you’re probably asking…

What is Scan on Demand?

Scan on Demand is one of the many scanning services available but what makes this service a little bit different is that rather than scanning all of your documents or storing all of your documents, you can do both in the most cost-effective way possible. Scan on Demand is an integrated storage and scanning solution that lets you choose when you want to scan certain documents. The title is pretty self-explanatory; you store all of your files at the scanning services warehouse then when you need some specific files, you request (or ‘demand’) for them to be scanned and sent over to you. It’s that simple.

Advantages of Scan on Demandscan on demand handover

Storing and scanning your documents using this method is an attractive solution for a lot of companies, organisations, and individuals for a number of reasons;

  • You only pay for scanning as and when you need it.
  • You don’t have to pay for your file to be retrieved for a second time.
  • Unlike traditional storage, you won’t need to pay for physical files to be retrieved and delivered to you.
  • You won’t have to wait for days either as Scan on Demand offers a very quick turnaround.
  • Quicker access will speed up office efficiency.
  • Scan on Demand still frees up office space as much as regular document scanning does.

Benefits of Document Scanning

While the benefits of Scan on Demand are brilliant, you can enjoy further benefits from document scanning as a whole;

  • You can abolish extortionate storage costs.
  • You can cut down on printing and printer costs.
  • Document scanning can help you to generate revenue.
  • You can free up space usually taken by filing cabinets etc.
  • With digital, indexed documents, you can speed up file retrieval.
  • You can view, edit and share documents quickly and easily.
  • You can improve overall office efficiency.
  • Digital documents are more secure than paper copies.
  • Digital documents are safe from the Great British weather.
  • Easier file retrieval will boost office morale.
  • Less printing and paper in the office will improve your green credentials.

Scan on Demand Servicescan on demand delivery

Here at Pearl Scan, we offer a Scan on Demand service that can be tailored to the needs of each individual client including OCR scanning, indexing, and formatting of your digital documents. Our Scan on Demand service has been trusted by a number of companies from a range of sectors including Human Resources, law sector, educational institutions, NHS & healthcare, and government. If you would like some more information about Scan on Demand or any of the other document scanning UK services we offer, take a look at our website and blogs. For a free, no-obligation quote, complete our online form by following the relevant links below.

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

ISO 9001ISO 14001ISO 27001Investing in PeoplePCIIRMS

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.