PearlScan

Exploring scan to SharePoint for companies

March 6th, 2018

Ever since Microsoft released SharePoint in 2001, many business across the world use the customisable document management platform to integrate team projects and share information across organisations seamlessly. Already a popular tool, its recent update has made the platform even more appealing, bound to encourage more businesses from a wide range of sectors to manage their online content using this tool. We understand the potential that this document management system holds for our clients which is why, alongside our wide range of document scanning services, we also scan to Microsoft SharePoint – but why is this beneficial to companies?

Seamless integration of information

As more and more businesses use Microsoft SharePoint as part of their daily workflow, they are creating new content on a regular basis. However, while this new content can be easily accessed by staff using this online platform, access to archive material stored in files, folders and cabinets remains dis-jointed and can cause delays to an otherwise streamlined working day.

Investing in document scanning to SharePoint allows businesses to utilise the full benefits of this advanced content management system, keeping old and archive files relevant and available for use via the tool. By scanning documents to Microsoft SharePoint, businesses can enjoy the benefits of a fully streamlined, integrated library of virtual documents.

Pearl Scan makes it simple

To leverage these benefits, we have developed a custom-built Microsoft SharePoint Bulk Batch Uploader, as well as a Custom Search Web Part. This helps make bulk SharePoint document scanning projects simple and effective.

Our bulk batch uploader imports virtual files to a business’s existing SharePoint libraries with the indexing and meta data necessary to integrate it into the existing SharePoint filing system. As well as being intuitively and intelligently located within the SharePoint database, each document is scanned with OCR technology, making it easy for employees to find each file with a simple text search. This, combined with the powerful functionality of our Custom Search WebPart eliminates unnecessary navigation and clicks to search through virtual documentation, integrating archive content into this contemporary document management system even further.

At Pearl Scan, we have over 15 years of experience in developing and implementing document scanning solutions. As part of this, we are constantly tailoring our services to meet the needs of the business world, leading to customised document scanning services such as our scan to SharePoint offering.

If you currently use Microsoft SharePoint and want to work with your entire document library within this document management system, get in touch with a member of our team to learn how Pearl Scan can help.

For more information on how to get set up with SharePoint. Visit Cloudwards, who have an extensive no-nonsense training tutorial.


Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.