Scanning: Making Payroll Easier

March 23rd, 2016

Scanning: Making Payroll Easier

Payroll tasks are the bane of many organisations. A simple, small mistake could end up being devastating. It’s vital to keep meticulous records, not only because having this information available is important in and of itself. There are also serious regulatory pressures, in many cases, that require organisations to maintain stringent record keeping habits and to maintain access to payroll information for extended periods of time.

Saving space, improving security, and streamlining

That data need not fill up filing cabinets. Payroll document scanning through services like Pearl Scan can transform your payroll record keeping practices and policies. By having your payroll information professionally scanned, you’ll eliminate the need for files, which are costly to store.

They’re also a considerably less efficient way to access information. In order to access physical files, an employee needs to be at the same location as said files, or another employee needs to make a second physical copy of the file to bephysically transported.

Making copies of files, especially those that contain personally identifying information can represent a serious security risk. With digitally stored files, however, employees can be granted access as necessary, and it is far easier to maintain the security of digital information in any case.

Having payroll information scanned can also make it infinitely simpler to find information that you need for your operations. Scanned information can be stored in searchable databases that make finding what you need, when you need it as easy as typing in a search box.

The paperless future

Innovations in digital and mobile technologies all but ensure that many industries will be moving toward paperless policies and practices in the very near future. Payroll scanning can be one of your first steps in this direction. As more organisations embrace a paperless future, more will lower their costs and streamline their daily operations. That means that they’ll have a competitive advantage over those that have fallen behind technologically.

Scanning services like Pearl Scan can help to make your organisation’s transition to a digitised future a painless one. Scanning your payroll documents will save your organisation man hours and storage costs, while making the information more easily accessible and more easily organised and analysed.

There’s no reason to put off payroll document scanning, and there’s every reason to start immediately. A professional scanning company can tailor their services to precisely your organisation’s needs, so why not begin the discussion?

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.