What is the cloud document management and how can it help your business become more efficient?

February 26th, 2018

As experts in document scanning, we champion the cloud document management. Long been talked about in both the business world and in daily life, the cloud can be one of the finest additions to a business. However many are still in the dark when it comes to what it actually is and how it can help businesses become more efficient.

The cloud is essentially a network of servers each serving a different function. Some services use cloud computing power to run applications, such the Adobe Cloud, but more commonly clouds are used to store vast amounts of data. Having long been a mainstay of both small and large businesses alike, the cloud is an invaluable tool when it comes to helping them become more productive. But exactly how can it help your business become more effective day to day?

It provides greater flexibility.

In today’s world, people are not always in the same place every day. Often out liaising with clients, at meetings and even working from home, it can be hard to predict which documents you will need and when. Cloud computing gives you instant access to all the company’s documents – providing you have security access, the latest applications and allows you to access it from almost anywhere with an internet connection.

It boosts security.

Most businesses have documents that are for high level eyes only. Whether it be financial statements, reviews and appraisals of staff or business decisions that are not meant to be seen yet, it can cause tension, stress and issues for businesses should such information fall into the wrong hands. Using the cloud based document management helps businesses keep such information personal thanks to the use of secure passwords and data encryption – the same cannot be said for paper documents.

It helps to recruit the best talent.

The digital age has enabled more people to work from home than ever before. And cloud computing has played a key role in making this possible. According to a recent study, 42% of workers would give up some of their salary if they could telecommute. Therefore, embracing cloud based document scanning and management technology could help your business attract the best of the best.

It makes disaster recovery faster.

Should disaster occur, this can signal the start of significant expense for your company. A flood or a fire might seem unlikely, however these unforeseen disaster do occur. With the cloud, you can be up and running again in no time, ensuring that neither you nor your customers need to be compromised for long.

It can be used to develop your CSR strategy.

The importance of a company being seen as socially responsible is becoming higher and higher on agendas. Embracing the cloud helps businesses reduce their carbon footprint by minimising the use of paper and energy consumption. In fact, the cloud reduces energy consumption and carbon emissions by at least 30% compared to on-site servers.

Pearl Scan Group works with a range of companies to provide document scanning services to enable them to embrace cloud technology. Scanning documents, invoice scanning and book scanning are just some of our specialisms. To find out how we can help your business make the most of document scanning and cloud hosting with our document management technology, click here.

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

ISO 9001ISO 14001ISO 27001Investing in PeoplePCIIRMS

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.