PearlScan

Bulk Scanning: It’s Not as Big a Job as You Think

March 30th, 2015

So you’ve made the decision to digitise your documents but you’re put off having your entire archive scanned for fear of busting the budget. Well, worry no more because a bulk scanning solution is here to save the day…and your budget.

Rooms full to bursting with stored documents are often a prompt for companies and organisations to go digital with their documents and filing systems. Once they’ve made that decision however, they can begin to panic that such a large scale scanning project could prove too costly for their budgets so let’s take a closer look.

How Much Does Bulk Document Scanning Cost?bulk Scanning Service

Because of the extremely broad range of bulk scanning possibilities, it is difficult to state a price. Each individual project is different and prices reflect this. Many things need to be considered including;

  • Number of Documents
  • Types of Documents
  • Size of Documents
  • How quickly the project needs to be completed
  • Additional extras

One thing is for sure however, bulk scanning will be cheaper in the long run.

Why?

Just picture it…you are currently storing files and documents either in a dedicated storage room or in off-site facilities. Both methods incur costs in one way or another. So you decide that you would like to have some of the documents scanned but, because of a fear of the price, you are just having a small portion of the stored documents digitised. So you then incur the following costs;

  • The cost of your scanning project.
  • The cost of storing the remaining documents in hard copy.

So by attempting to lower costs, you are in fact spending more money!

What’s the solution then?

To completely abolish storage costs and benefit from the other cost savings that digital documents bring, the best solution is to invest in bulk scanning services. I specifically say services because to attempt to complete a bulk scanning project inhouse would take a considerable amount of time and really would drain your budget. Often with scanning services, the larger your bulk of documents, the better deal you will receive.

Pearl Scan Can Help

Here at Pearl Scan, we offer a completely bespoke yet affordable bulk scanning service that has helped companies and organisations across the UK to benefit from cost savings right away without incurring additional extortionate storage costs. We also offer added extras of OCR processing, storing documents on our cloud system and document management software. We provide bulk scanning London, bulk scanning Manchester and bulk scanning across the rest of the UK so if you would like some more information about the scanning documents in bulk we offer, please get in touch today. For a free, no obligation quote for your scanning project, complete our online form by following the relevant links below.

Related articles-
How Much Does Document Scanning Cost?
Choosing the Right Document Storage for You
Do you know what you’re paying for?


Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.