Pearl Cloud
Simple, secure cloud-based document management.
Pearl Cloud takes the hassle out of managing documents in-house. There’s no software to install or maintain, and your documents are always accessible online—securely stored and easy to find.
Whether you’re organising everyday business records or building a fully searchable digital archive, Pearl Cloud helps you manage documents more efficiently and work with greater flexibility.
What is Pearl Cloud?
Pearl Cloud is a powerful, cloud-based document management system designed to make the storage and access of your documents as convenient as possible.
Hosted and managed by us, it gives your team the flexibility to work anywhere while keeping important files organised and available.
Whether you’re managing invoices, contracts or HR records, Pearl Cloud can help you find documents when and where you need them.
What sets Pearl Cloud apart is its seamless integration with our comprehensive document scanning services. Once we have completed the scanning of your documents, they can be securely stored within Pearl Cloud, offering a secure and efficient document management solution.
How are my documents organised?
Documents within Pearl Cloud are stored in separate collections referred to as sites.
Each site features customised indexing fields unique to that specific site, ensuring that documents are organised and easily searchable based on the details that matter most.
How do I access my documents?
You can access your documents anytime, anywhere, with our simple browser-based solution – no installation needed!
Say goodbye to complex installation and maintenance, and hello to instant access from any internet connected device.
Why would I choose Pearl Cloud?
Unlike general-purpose file storage platforms, Pearl Cloud is purpose-built for document management, search, and retrieval.
It’s not just about where your files live; it’s about how efficiently you can access the information you need.
While typical cloud storage systems focus on simply storing and sharing files, Pearl Cloud goes deeper – with advanced search capabilities backed by customised indexes, extensive PDF exporting options, and a collection of security and auditing features.
When it comes to document management, Pearl Cloud is built to do more.
Find what you need with Pearl Cloud’s powerful, intuitive search
Enter details into as many or as few indexed fields as you need and let the system do the rest.
Smart autocomplete adjusts dynamically, narrowing down options based on your inputs to make searching faster and more accurate.
Once you’ve found your document, open it in a tabbed view for easy access and comparison. It’s a smarter, more efficient way to locate and retrieve your files.
Robust security measures
Pearl Cloud keeps your documents secure with customisable session policies, detailed audit logs, and optional two-factor authentication.
Enforce organisation-wide security or let users manage their own settings, with support for authenticator apps and email verification.
With built-in safeguards against unauthorised access, your data stays protected without compromising efficiency.
Omnisearch bar
Find what you need in an instant with our powerful Quick Search bar. It searches across all indexed fields and the full page text simultaneously.
No need to guess where your information is stored. Simply type your search and Quick Search presents live previews from across your database, helping you pinpoint the document you need.
Dashboard
Stay informed and up to date with a fully customisable dashboard. See relevant details about your Pearl Cloud site along with recent updates and notifications.
Tailor your view by resizing, rearranging or removing sections to keep your focus on what matters most.
Text search with highlighting
Find exactly what you need in seconds with document text search and live highlighting.
Even if the information isn’t in the index, full-text search (including OCR) scans every page and highlights matching terms. Integrated controls let you move quickly between results.
Integrated Document Viewer
Access your documents instantly with fast, on-demand PDF streaming. No need to wait for entire files to load—simply jump to any page and start reading.
Our intelligent viewer ensures a smooth, responsive experience so you can navigate lengthy reports or locate key details with ease.
Two-factor authentication
Pearl Cloud supports two-factor authentication (2FA) to provide an extra layer of protection.
Users can secure their accounts with authenticator apps or email-based verification. Administrators can configure flexible 2FA policies to suit business needs, including full enforcement if required.
Custom folder tree view
Navigate your documents easily with a customisable folder tree view.
Define a hierarchy based on indexing fields to automatically organise files in a clear, expandable structure. Drill down through categories and subcategories to find exactly what you need.
You're in safe hands
Pearl Cloud not only excels in document storage and access but also prioritises security and data confidentiality. Our robust security measures ensure that your sensitive information is safeguarded at all times. Pearl Cloud is feature-rich when it comes to data security, offering advanced security management features, customisable session policies, detailed audit logs, and optional two-factor authentication.
Enforce organisation-wide security or let users manage their own settings, with support for authenticator apps and email verification. With built-in safeguards against unauthorised access, your data stays protected without compromising efficiency.
With us, you can trust that your documents are in safe hands, allowing you to focus on your core business while we take care of your document security needs.
Multiple sites under a single log in
Simplify your workflow with easy access to multiple Pearl Cloud sites under a single login.
Users can seamlessly switch between any number of Pearl Cloud sites without the need to log out and back in, allowing them to work flexibly without the need for juggling credentials.
Configurable session controls
Pearl Cloud allows organisations to define custom session policies to enhance security and protect sensitive data.
Inactivity timeouts ensure that users are automatically logged out after a period of inactivity, reducing the risk of unauthorised access on unattended systems.
Additionally, organisations can set maximum session lengths, requiring users to re-authenticate after a defined period—such as a standard workday—regardless of activity. This ensures that even if a device remains in use, access to Pearl Cloud is periodically verified, limiting exposure in the event of credential theft or system compromise outside of working hours.
Audit logs
Pearl Cloud maintains a comprehensive audit log of all user activity, ensuring transparency and accountability across the system.
Every action—logins, logouts, searches, document views, downloads, and even changes to two-factor authentication—is recorded in a detailed, filterable history. Each user can review their own activity, while Client Admins have access to organisation-wide logs within the Pearl Cloud sites they manage.
With this level of tracking, businesses can monitor usage, identify trends, and maintain compliance with internal policies and regulatory requirements.
Customised For You
We recognise that every organisation has unique document management requirements. Pearl Cloud allows us to customise the system to align perfectly with your distinct needs, whether you’re a small business or a large enterprise.
This level of customisation ensures that you derive maximum benefits from our solution, enhancing efficiency, security, and productivity within your business.
Unlimited access
With Pearl Cloud, you enjoy the convenience of unlimited access to your documents, anytime and anywhere. Our cloud-based document management system ensures that your critical documents are just a click away, no matter where you are.
Whether you’re in the office, working remotely, or traveling, you can securely access your documents with ease.
Effortless administration
You can sit back and relax while we handle all the administrative tasks, backups, and system upgrades. Our commitment to your convenience extends beyond document management.
We understand that managing the backend of a document management system can be time-consuming and complex. Our dedicated team ensures that your system runs smoothly at all times.
Pearl Cloud - FAQs
Want to see Pearl Cloud in action?
Arrange a free demo to explore how Pearl Cloud can simplify your document management. Whether you’re handling thousands of scanned records or need a smarter way to retrieve files, we’ll show you how it works and answer any questions.