An image example of a paper survey displaying manual data. Here at pearl scan, our paper survey scanning can scan your surveys and questionnaires and convert them in to manageable digital files of your preference with the added option to apply OCR. Our surveys scanning services for Manchester, London, Birmingham and throughout the UK.

Survey Scanning Services

Conducting a market research to analyse data and to produce statistical analysis report or to capture data for operational processes is the key to many organisations. Typically, this will either be entered by hand or using an advanced data capture system. The manual data input is laborious and costly, and computer based data captures requires capital spend, technical resources, training and ongoing support cost which may not be feasible for a one-off project.

Therefore many organisations would look to utilise a specialist survey scanning and data capture service provider who offers the technical expertise as well provide a more cost effective solution. Over the last 15 years, Pearl Scan has worked with hundreds of organisations to provide accurate and cost effective data capture services, regardless of the size of their project. Our typical surveys scanning and data capture project range from couple of thousands to hundreds of thousands of surveys spanning from a single A4 sheet to more complex data capture requirements.

Types of paper survey scanning and data capture

Image example of a women completing survey data manually. We can capture that data and deliver the digital file securely in Manchester, London, Birmingham and throughout the UK.

  • Customer feedback and analysis survey forms
  • Customer contact detail forms
  • Medical survey forms
  • Employee feedback surveys
  • Market research and assessment survey forms
  • Retail prize draw forms and cards
  • Business cards contact information
  • General business process application forms
  • School and university tests and exams

Our survey scanning services caters for all types of scanning projects, whether it be small volume of surveys or bulk scanning projects, we have the capabilities to provide a one-stop solution.

  1. Design
  2. Print
  3. Scan
  4. Capture
  5. Convert
  6. Deliver

Survey scanning is a process which involves scanning the paper copy of a survey using high resolution document scanners and capturing the completed response or feedback using sophisticated data capture software and systems. It is the most time saving, cost-efficient and accurate way of capturing and gathering the data from surveys, forms, questionnaires and exam papers.

Our approach to scanning your surveys

Before we begin your survey scanning and data capture project.

Our data capture specialists will work with you to study your survey, form or questionnaire in order to assess:

  • The structure
  • Its layout
  • General formatting
  • Question types (closed or open-ended questions)

We will then advise on the most suitable scanning, whether it be automated or semi-automated, to ensure the data is captured in the most efficient and cost effective way. We have the capacity, flexibility and scalability to scan all types, shapes and sizes of survey forms within a short lead time.

Digital file formats for your converted data

Once the survey scanning process is complete, the digital data we receive from the survey scanning will be supplied back to you in the type of format you require, such as:

  • Excel (.xls)
  • Outlook
  • Access database
  • CSV
  • XML
  • SPSS
  • CRM
  • Sales force

We can also produce statistical analysis reports both in Excel or PDF formats which can be simple or as elaborate as you wish.

Get in touch

To find out more information with free advice and a quotation. Call 0161 832 7991.

We are at the fore-front of investing in the latest data capture technologies. Get in touch

If you have not already created and designed your survey, we have our in-house survey design studio who can take your questionnaire brief from any format e.g. Ms. Word, Text or PDF file and create a professional looking, user friendly design. We can also print your surveys to the required stock paper as well fully manage the mail merging and fulfilment of your campaign.

Fast, secure and nationwide - whether you have a box to collect or would like us to organise a collection of hundreds of boxes, our logistics team will work with you to arrange the collection of your documents at the most convenient time for you and in the most cost effective way possible.

If you need additional assistance to have your files, boxes etc. removed from filing cabinets and catalogued or from third-party storage supplier's facility, this can also be arranged for you as well as if you require any boxes, packaging material or special fragile items such heritage material, books, large maps or documents to be collected in security marked lockable containers.

Prior to scanning documents, we go through the files and remove any document fasteners, such as staples, paper clips, treasury tags and post-it notes. All documents, including the attachments and receipts, are kept in their original order to ensure a smooth and accurate scanning process takes place and to guarantee the quality of all documents scanned.

We use the latest document scanners equipped with ultra-sonic double-page-feed detection, automated colour detection and image optimisation technology to ensure optimum scanned image quality.

The document can be scanned either black and white or like-for-like as per originals, our document scanning equipment can handle document sizes as small as a trains ticket to A3, any large documents such as maps, plans and technical drawings are scanned on our wide-format scanners.

Forms and surveys are scanned in batches at high speed into high resolution files.

After the scanning process, various data capture and recognition technologies are used to capture or read the required information from the surveys. The results are then extracted to the required file format such as CSV, Microsoft Excel, Access, XML or SPSS format

  • OCR (Optical Character Recognition) - For typed text.
  • OMR (Optical Mark Recognition) - For marks/checks/ticks.
  • ICR (Intelligent Character Recognition) - For structured handwriting i.e written on letter per box.
  • Manual Data Reading - For unstructured handwriting

Rigorous quality control checks are applied throughout the document scanning and capture processes, as well as a separate dedicated department is allocated to perform quality checks in accordance with our In-house manual, and third-party audited EN BS ISO 9001 and EN BS ISO 27001 standards.

The final scanned data can be supplied either on a Disc, USB Drive or downloadable from our SFTP.

After an agreed period of time and approval of the scanned data, the originals can be securely shredded. A shredding certificate is provided upon completion of the shredding process.

Free trial

We offer a free trial of our UK document scanning services. We can convert a section of your project to showcase the qulity of our digital conversions.

We offer a free trial of our scanning services to our prospective clients.

Contact us to find out more

Why choose Pearl Scan

Document scanning | Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

Logo's in which Pearl Scan Group has a number accreditations with including ISO