OCR conversions and processing solutions

OCR conversion and processing solutions

OCR conversion of all documents to searchable PDF, Ms. Word, Excel, CSV, XML and HTML formats.

scan and ocr documentsOCR (Optical Character Recognition) is the process of converting paper documents into fully editable electronic files, such as Microsoft Word files, Excel spreadsheets, XML, CSV and PDF searchable formats. The process begins by scanning the hard-copy material (e.g. books, newspapers, documents, magazines, journals, directories, invoices etc.) to create digital images such as TIFF, PDF, JPEG etc., before the OCR is applied in order to convert these images into an editable text format of your choice.

Our OCR scanning and conversion approach

Our specialist OCR solutions include scanning of various types and sizes of documents, and converting these to a specific required format. The accuracy of the OCR recognition depends on the quality of the source documents, but for documents that are in fairly good condition with clear, legible information, the OCR recognition accuracy level can be as high as 99.99%. However if your documents are old and faint or contain marks and scratches, the accuracy and the quality of the OCR recognised text will be affected accordingly.

OCR clean up options

For these types of poor quality documents, we provide the following further OCR services:

  • OCR clean up
  • OCR proof reading
  • OCR formatting (layout, tables, images, fonts, pagination etc.)

OCR conversion to Microsoft Excel

Our OCR to Excel conversion services can be applied to structured (tables), semi-structured (text, tables, images etc.) or non-structured (loose formatted) documents. For example, if you have documents which are printed from an Excel spread sheet, such as a CRM system, bank statement and directory containing addresses and contact details, we can convert these to a fully-formatted, accurate Excel spreadsheet format.

We are also able to further process the data and convert it to file formats, such as CSV, XML, text searchable PDF and SharePoint import.

We typically OCR the following:

  • Books, newspapers, magazines and manuscripts
  • Books and documents to Microsoft Word
  • Catalogues to Microsoft Excel
  • Document conversion to XML, HTML, CSV and SPSS

Our OCR conversion process

The first step in the process of OCR conversion is to assess the quality of the original documents in order to determine the layout and formatting. Once we have assessed the documents, the OCR processing rules are then configured. OCR tests are carried out with samples created for approval. We offer three levels of Optical Character Recognition conversion – all dependent upon what your requirements are:

OCR level 1

Suitable for plain and simple formatted documents, the output can be converted to any required file format, such as Microsoft Word, XML, text file etc.

OCR level 2

This is for somewhat more complex layouts which have data in tables or flow charts, and/or have differing fonts and images. If you need to keep the original layout, formatting, fonts and page numbering then we recommend level 2.

OCR level 3

The most in-depth OCR recognition and conversion level which includes manual proof-reading and correction of any errors that may occur throughout the OCR process. Level 3 ensures that specific areas are double-checked, corrected, cleansed as required, and, importantly, OCR accuracy of up to 99.99%.


Benefits of OCR documents

Our OCR recognition services offer many benefits, for example:

Time and cost savings

If you have a book in hard copy format that you need to edit or update, for example, this will normally require a significant amount of time to re-type. However, with our OCR recognition service we can automatically scan, OCR and output your book to an editable format such as Microsoft Word in a very short time frame.

Additionally, if you have directories or something similar, we can scan these and convert to Microsoft Excel, CSV or XML format in order to provide you with complete addresses or contact lists. We can also import the data into your CRM system, Outlook, or any other format as required.

Fully text searchable documents

OCR provides machine readable and searchable formats better than standard non-readable and searchable image formats, such as PDF, TIFF, JPEG etc.

OCR Recognition of different languages

With our OCR conversion service, we can process multi lingual documents with ease. We are able to process all major languages in the world, including English, French, German, Portuguese, Italian, Spanish, Urdu, Arabic and Russian, subject to sample testing.

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Why chose Pearl Scan for your OCR scanning, recognition and processing requirements?

Here are a few reasons why you should consider Pearl Scan OCR scanning and conversion services:

  • We have a decade of experience working with the most reputable companies in the UK.
  • We are a creative and friendly team of professionals who are easy to approach.
  • We have custom built OCR scanning and conversion engines.
  • We offer a one-stop service for all your OCR solutions.
  • Our OCR service can support small and large volume projects.
  • Our comprehensive OCR services are available online throughout the UK and Europe.
  • Our OCR scanning services have been accredited to ISO 9001 (Quality Management System), ISO 27001 (Information Management System) and EMS 14001 (Environment Management System) and Data Protection 1998.
Fast and accurate OCR    |      Converted to Searchable PDF, Word, Excel, CSV and XML    |     Books, Newspapers, Invoices and all printed documents