PearlScan

What is Optical Character Recognition (OCR)?

September 26th, 2017

OCR (Optical Character Recognition) may sound complex, but in actual fact it is quite simple. OCR scanning essentially refers to the process of converting paper documents into fully searchable and editable electronic files. Extremely useful in a whole range of sectors, OCR makes one of the best uses of document and data scanning by converting traditional paper documents into a range of files, such as Microsoft Word, Excel spreadsheets, CSV, XML and PDF Searchable formats.

How Does OCR Scanning Work

When a page is scanned, it is usually stored as a bit-mapped file in TIF format. When that image is displayed on the screen, it is able to be read by us, however to the computer, it’s simply a series of black and white dots. OCR enables those ‘dots’ to be read by the computer in order to determine whether they represent a particular letter or number, and essentially decode it in order to be read by programmes.

The process begins by scanning the hard-copy – so a document, book, newspaper etc. to create digital images such as TIFF, PDF, PNG, JPEG. The software is then applied in order to convert images into searchable or editable text format. The software is extremely intelligent as it can help to remove any distortion and lines that may cause it to be read incorrectly. It is then able to detect lines of text and recognise characters in order for the file to be saved correctly.

OCR scanning was actually developed originally to help those who are sight-impaired gain access to printed information, but has been developed in order to be able to “read” computer files.

Where Can OCR Be Used?

As OCR becomes more and more recognised as a tangible solution for streamlining processes in the digital world, many businesses have jumped on the OCR bandwagon. Legal businesses, HR departments, educational institutions, medical establishments and the construction industry have all improved their efficiency with OCR document scanning.

What Are The Advantages of Using OCR

OCR scanning and conversion boasts a plethora of benefits and it could be your competitor who is receiving these benefits, including:

  • Reducing human error
  • Potentially reducing expenses
  • Time saving
  • Improving streamlining
  • Increasing efficiency

Have you considered OCR scanning as a way to improve your workflows? We have over 10 years’ experience working with businesses in a whole range of sectors. Get in touch with us now.


Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.