Survey Scanning and Data Extraction Services All types of surveys, forms and questionnaires scanned and captured to digital format


We can collect your surveys from anywhere in the UK and Europe or set up a dedicated PO Box for the end-user to directly send the completed surveys to us.


After receiving your surveys we open sort and scan to high-resolution digital image files in PDF, TIFF and, Jpeg formats.


We utilise advanced OCR scanning, ICR, OMR and barcode data capture technologies to extract the information to Microsoft Excel, SPSS and XML formats.


Your final processed data is packaged, encrypted and returned via our secure delivery system for peace of mind.

Survey scanning service

Survey Types We Scan

Customer feedback surveys, medical research surveys, employee feedback surveys, market research surveys, training feedback forms, retail surveys & coupons, application forms, exams & test papers.

Languages and Formats

Using our advanced data recognition applications, we can capture and extract data from multiple languages including Mandarin, Cantonese, and Urdu to Microsoft Excel, SPSS and XML. Survey scanning has never been more flexible!

Digital mailroom services

Design and Fulfilment

Pearl Scan’s survey designers have years of experience and the expertise to create user-friendly and focused designs. In addition to design, we also provide a complete end to end printing, fulfillment and distribution service inclusive of setting up a PO Box and FREE POST license.

Reporting and Analysis

Our team can analyse and report using gathered data based on individual objectives. Basic reports include statistical analysis presented in Microsoft Excel including graphical presentations while an in-depth insight delivers the dynamics of research.

We Offer a Free Consultancy for Your Survey Scanning Project A specialist team with decades of experience

Our data capture specialists work with you to study your survey form or questionnaire as part of an initial assessment. We look at the following areas: 

  • Structure, layout & formatting.
  • Optimisation of the survey for the end-user & capture process.
  • The types of survey questions & data.
  • Data output requirements.
  • Collection & delivery needs.

We Work Nationwide. 

Serving nationwide, our scanning and data capture bureau allows us to work on projects across multiple locations in the UK & Europe. 

Capture Options. 

After the initial assessment, we advise on the most suitable scanning and data capture options available to you. Taking efficiency and cost-saving into account, our department has the capacity, flexibility, and scalability for all project types.

Dedicated Support. 

For larger survey scanning projects we assign a dedicated account and project manager. This is to enhance communication in the team, providing ongoing customer support and submitting regular reports for tracking. 


Our expertise allows us to capture multilingual surveys from all major European languages. Using a bespoke internal toolkit, we can easily manage non-English handwritten data. 

End to end survey scanning project support CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW

Get a Free Quote


Whatever your requirements, our scan company delivers scalable solutions. We’re ready to scale up our resources to support any unplanned changes during a project. Our customers benefit from total peace of mind knowing that we provide the flexibility that they need following an initial assessment.

Cost saving

Benefit from cost saving thanks to our outsourced OCR survey data capture service. We help you save up to 50% when compared with internal manual data entry. 

Quick Turnaround

Our dedicated scanning and capture facility guarantees a quick turnaround as we respond effectively to all processing demands. The Pearl Scan in-house team of specialists manage scanning projects for all types of survey campaigns and can reduce and enhance processes for any survey campaign. 

Data Protection

To ensure adherence to the data protection act, our staff members are fully vetted to DBS and have signed a secrecy act. Our survey services are carefully carried out to guarantee the security and prevention of unlawful data processing.

Compatible scanning services icon.

Integration Services

If your project includes both paper questionnaires and digital forms, our team will work with you to seamlessly integrate different data collection methods into a seamless research campaign.


Document shredding icon.

Document Shredding

After survey data has been extracted and required insight developed, the data must be either securely archived or destroyed. Our shredding services are accredited to regulations required to handle and dispose of all sensitive data.

Related articles

How to create, design and optimise surveys

This brief guide is looking to provide helpful tips about how to create, design and optimise your questionnaire for best results, with examples of good and bad questionnaires

Read more

Surveying and scanning

Surveys are great ways for businesses across all industries to uncover answers to specific questions about their products and services – direct from customers and potential customers.

Read more

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.