Survey Scanning and Data Extraction Services All types of surveys, forms and questionnaires scanned and captured to digital format


We can collect the surveys from anywhere within the UK and Europe or a dedicated PO Box can be setup for the end user to directly send the completed surveys to us.


Once surveys have been received, we can open, sort and scan the surveys to high resolution digital image files such as PDF, TIFF and Jpeg.


Utilising advanced OCR scanning and related ICR, OMR and barcode data capture technologies, the data is captured and extracted to Microsoft Excel, SPSS and XML format.


The final processed data is packaged, encrypted and delivered via our secure delivery system.


Depending on our client’s requirements we can scale up our resources to support any unplanned changes throughout the life cycle of the project. This provides peace of mind to our customers in running their projects and in particular where the volume of work can increase from the initial assessment.

Cost saving

Gain great cost saving with our outsourced advanced OCR survey scanning and data capture service. Our customers can save up to 50% of the cost when compared with their internal manual data entry.

Quick Turnaround

A dedicated scanning and capture facility to accommodate on-demand processing of surveys with quick turnaround as well as having in-house specialist team to help with overall project management to reduce and enhance processes related to any specific survey campaign.

End to end survey scanning project support CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW

Get a Free Quote

Free Consultancy for Survey Scanning Project Specialist team with decades of experience

Initial Assessment – Our data capture specialists will work with you to study your survey, form or a questionnaire in order to assess the following key areas;

  • The overall structure, layout and formatting of the form
  • Optimisation of the survey for the end user and capture process
  • Types of questions and data to capture
  • Data output requirements
  • Collection and delivery requirements

Nationwide – Being a national scanning and data capture bureau enables us to work on projects which are spread over multiple locations in UK and Europe or being collaborated between different offices or teams.

Capture Options – Upon completion of our initial assessment, we will then advise on the most suitable scanning and data capture options to ensure the data is extracted in the most efficient and cost-effective way. Our survey scanning department has the capacity, flexibility and scalability to process all types, shapes and sizes of survey forms within a short lead time.

Dedicated Support –  Typically, for larger survey scanning projects, we will appoint a dedicated account and project manager to further enhance communication between all teams, providing an on-going customer support and submitting regular project update reports.

Multi-lingual – We also have the expertise to capture multi-lingual surveys from the major European languages and have developed bespoke internal toolkit to deal with any non English handwritten data.

Survey scanning service

Types of Surveys We Scan

Customer feedback surveys, Medical research surveys, Employee feedback surveys, Market research surveys, Training feedback forms, Retail surveys and coupons, Application forms, Exam and test papers.

Languages and Formats

Our advanced data recognition applications can capture and extract data from multiple languages, for example all major European languages, Mandarin and Cantonese, Arabic, Urdu and output to Microsoft Excel, SPSS and XML.

Digital mailroom services

Design and Fulfilment

Our survey designers have years of experience working with variety of surveys, allowing us to create user-friendly and focused designs. As well as design, we can also provide a complete end to end printing, fulfilment and distribution service including setting up of a PO Box and FREE POST licence.

Reporting and Analysis

We can also analyse and report on gathered data based on individual objectives and provide either a basic report which includes statistical analysis presented in Microsoft Excel file format including graphical presentation of the results using pie charts etc. or an in-depth insight report to deliver the dynamics of the research.

Quick turnaround and high accuracy survey scanning CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW

get a free quote

Data Protection

To ensure adherence to data protection act, all of our staff members are fully vetted to DBS and have signed a secrecy act. We will scan your surveys with great care to guarantee security and prevention of unlawful data processing.

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Integration Services

If your project includes both paper questionnaires and digital forms, our experienced team will work with you to seamlessly integrate different data collection methods into a seamless research campaign.

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Document Shredding

Once the survey data has been extracted and required insight is developed, the data must be either securely archived or destroyed. Our shredding services are accredited to regulations required to handle and dispose of sensitive data.

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Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.