OCR Scanning and Conversion Services automated data capture and extraction services

When it comes to processing of large volume of documents, the automated recognition technologies such as OCR (Optical Character Recognition), ICR (Intelligent Character Recognition), OMR (Optical Mark-up Recognition) and Barcode recognition provide faster, more accurate and cost effective solution than manual processing.


OCR processing is applied to any machine printed text containing alpha numeric characters, the OCR can read the characters from an image (for example a scanned document) and export to various file formats such as text searchable PDF, text document, Excel spreadsheet, csv and XML.

The ideal documents for the OCR scanning are general printed documents, books, invoices, delivery notes, manuals, magazines and newspapers.


ICR (Intelligent Character Recognition) is applied to the handwritten text which is written in block or print style. For ICR to work each character must be separately written rather than joined together as in cursive or freestyle writing.

The ideal documents for the ICR scanning are application forms, questionnaires and surveys etc.


OMR (Optical Markup Recognition) is used to capture the marks within a defined area of the document, the marks can be tick boxes, crosses and filled circles etc. Ideal documents for the OMR application are survey forms and questionnaires, particularly when processing high volumes which in return reduces significant amount of time and money.

Marketing research and analysis organisations can hugely benefit from our automated OMR data capture services.


A barcode is a pattern of parallel lines which are used on many types of documents in a form of 2D barcode and QR code. The barcode recognition technology can read the barcode and translate the data into machine-readable format.

Many documents such as invoices, delivery notes and surveys make a good use of the technology to quickly and automatically capture the encoded information.

OCR scanning and conversion to popular formats

OCR Conversion to Word

If you have documents or books in hard copy format that you need to edit or update, this will normally require a significant amount of manual time to re-type. By using the OCR technology, we can scan your book, apply OCR and output the data to an editable Microsoft Word format.

OCR Conversion to Excel

Documents, directories and address books, etc. can be OCR scanned and converted to Microsoft Excel, CSV or XML format. The structured data can also be used to create database or imported into any CRM system.

OCR Conversion to PDF

OCR to text searchable PDF format provides flexible search and retrieval of documents, any scanned document which is machine printed can be OCR processed and converted to searchable format.

OCR Conversion to Non-English

Our OCR scanning and conversion service provides intelligent recognition of non English languages and supports all major languages in the world such as French, German, Chinese, Japanese, Urdu, Arabic and Russian.

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OCR Scanning and Output Formats

Any printed document can be OCR scanned, this can be from a type writer or a modern office printer. Once a document is OCR scanned it can be converted to any digital format, below are examples of different types of documents that we typically OCR scan and convert to various formats;

Our OCR Plus Services

The accuracy of the OCR depends on the quality of the source material, if the source material is of a poor quality then this will effect the OCR accuracy. Some of our clients prefer to correct the OCR errors themselves as they proof read their own work and others would like us to provide this service.

Our OCR Plus services include the following;

  • OCR errors cleanup (spellings and re-typing of any incorrect or missed text)
  • Re-formatting (layout, tables, images, fonts and pagination etc.)
  • Desktop publishing or print-ready format

Why Choose Pearl Scan?


In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     


Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.


We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.


The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.


Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.