OCR Scanning and Conversion Services automated data capture and extraction services

We know that processing documents is a lengthy, costly task. Pearl Scan’s OCR (Optical Character Recognition), ICR (Intelligent Character Recognition), OMR (Optical Mark-Up Recognition) and Barcode Recognition provides a fast, accurate and cost-effective solution for you.


OCR processing is applied to machine-printed text containing alphanumeric characters. The OCR document scanner can read the characters from any given image and export it in different file formats. With OCR you can scan a printed document (books, invoices, delivery notes, manuals, magazines & newspapers) and benefit from converting it into a text-searchable PDF, Excel spreadsheet, CSV or XML.


ICR (Intelligent Character Recognition) is applied to handwritten block or print style text. For the technology to work, each character needs to be separately written. It won’t work on cursive or freestyle handwriting. The best documents for the ICR scanning process include application forms, questionnaires, and surveys.


OMR (Optical Markup Recognition) is used to capture the marks in a defined area of a document. These could be tick boxes, crosses or filled circles for example. The best documents to apply this technology to are survey forms and questionnaires. It’s a really useful bit of technology to use when processing high volumes of work as it reduces the time and money spent. 


Barcodes are a common sight. The patterns of parallel lines are used on many types of documents too in a 2D or QR format. The barcode recognition technology can read barcodes, automatically capturing encoded info and translates the data into a machine-readable format. Useful applications of the technology for documents include invoices, delivery notes, and surveys.

Our Popular OCR Scanning & Conversion Solutions As one of the most popular services that we offer here at Pearl Scan, read about how the process works.

OCR to Word

We take your books and documents and can convert them for you to save your fingers when it comes to that retyping job. OCR technology allows us to scan the words quickly and convert them into editable Microsoft Word format.

OCR to Excel

Data entry can be time consuming. With OCR technology we take your documents, directories and address books and do the hard work for you. Data can be scanned and converted to Microsoft Excel, CSV or XML format.


We can convert your document to a text searchable PDF format, which gives you the freedom to search and retrieve documents easily. Any scanned document that is machine printed can be OCR processed.

OCR to Non-English

OCR scanning and conversion works for non-English languages too. Supporting all major global languages including French, German, Chinese, Japanese, Urdu, Arabic and Russian, the technology provides intelligent recognition.

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OCR Scanning and Output Formats

Any printed document whether it’s taken from an office printer or typewriter can be OCR scanned. After scanning, the document can be digitally formatted. Here are some examples of the documents that are processed this way at Pearl Scan: 

Our OCR Plus Services

Our OCR services stretch beyond just the application of the technology. Depending on the quality of the source material, accuracy can be affected. Poor quality documents often require errors to be corrected in the form of proofreading.

Pearl Scan can: 

  • Clean up any OCR errors (spellings and re-typing of any incorrect or missed text).
  • Carry out re-formatting (layout, tables, images, fonts, and pagination, etc.).
  • Prepare for Desktop publishing or a print-ready format.

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.