Large format scanning

Wide format drawings can take up significant amount of space in the office or an archive room due to their sizes and formats. In most cases the drawings are accessed on a regular basis by engineering, maintenance, manufacturing and operational departments and require easy and instant access.

We can scan drawings, such as electrical circuit drawings, mechanical & machine parts drawings, architectural plans, metro and railway plans, ordnance survey maps, paintings and artwork to any digital format. Additionally, the drawings can be scanned in black & white, grey-scale or colour, based on your preferences and the digital data will then supplied to you on a disc, USB or via our secure download area.

Document Scanning Process

The document scanning process What we do with your documents

  • Collection

    We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.

  • Conversion

    We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.

  • Delivery

    We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.

The Process in Depth

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Drawings, plans and maps scanning and conversion to digital format

The benefits

In some instances it might be the case that most of the drawings are redundant or relate to legacy products but are not sorted into what’s required and what can be disposed off. For this reason all drawings are kept in storage which takes up space and in the event of retrieval it can take quite some time to find the relevant drawing.

Regardless of the scenario, the scanning of drawings and storing them in a digital format is always beneficial to any business as it can cut operational costs and improve workflow as well as providing safe storage, instant access and digital sharing capabilities.

Why us?

Our wide format scanning team have worked with various scenarios over the last 16 years and delivered the most suitable and cost effective solutions to meet each of our clients scanning requirements.

Additionally, we can accommodate projects of all sizes and formats, whether you have two or tens of thousands of drawings. We also offer full service, starting from collection of your material, scanning & conversion to delivery of the digital files at your doorstep.

Read more about bulk document scanning

The process

Before we can start the digitisation process we need to understand your industry, the volumes of drawings, the departments who would need to have access and how often. Initial discussion and a scoping exercise enables us to understand and adhere to individual requirements, this can be carried out over a telephone or by arranging one of our team members to visit your site for an on-site survey which is free of charge and recommended for large projects.

Once we establish the volumes of drawings, plans or maps etc., and the purpose of digitisation, a quotation is supplied with our recommendations and options for our clients’ consideration.

Talk to us and find out how we can help you

No project is too big or too small for us – we have experience of dealing with large format scanning projects of all sizes.

Get in touch

To discuss the scanning and conversion of your drawings, call us on 0161 832 7991 or click to request a quick quote

Contact us

start your scanning project

Additional optional services

Copy or print drawings

We can provide a copy or print of your large format drawings, plans, art work and ordnance surveys in black & white or full colour format with a fast turnaround time.

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Repair and conservation

We can repair to an extent any damaged, old or poor quality drawings to make sure that these are suitable for the digitisation process and ensure that all the information is fully captured.

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CAD conversion

CAD conversion – this is particularly suitable for drawings which require updating. These can be scanned and converted to PDF as well as CAD editable files (.dwg or .dxf).

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Indexation services are particularly recommended for medium to large volume drawings scanning projects. After scanning the drawings can be indexed by the following criteria: drawing title, drawing number, issue number, sheet number and part number.

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Secure shredding

Certified to BSI standards, the originals can be securely shredded upon approval of the digital version.

Related articles

Large format scanning makes big files manageable

While these oversized files are essential to anyone working in these fields they can be difficult to manage, store safely and are hard to transport when showing them to clients off-site.

Read More

Drawings and plans stored on Aperture card or Microfilm?

We can also scan drawings and plans from a microfiche, rolls of microfilm and aperture cards to digital files.

Read more

Why Choose Pearl Scan?


In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     


Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.


We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.


The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.


Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.