Heritage Scanning and Digitisation Services

Storing hard copies of documents and archives will result in deterioration over time. This can be both disappointing and heart-breaking if the documents had particular historic or sentimental value. In this situation, you have two options; you can either try your best to preserve your hard copy in whatever way you can (such as via protected storage or basic scanning) or you can have your archive professionally and digitally conserved, which we can gladly help you with.

Document Scanning Process

The document scanning process What we do with your documents

  • Collection

    We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.

  • Conversion

    We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.

  • Delivery

    We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.

The Process in Depth

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Our Heritage Digitisation Services

Family Photos Archiving

With the rise of genealogy websites more and more people are looking to digitise old family photos for others to view online – whether it be in the form of photo prints or unprinted negatives. Those who have large collections will find it time consuming to individually scan photos on an ordinary office scanner, while it can prove to be an expensive exercise to have large collections of negatives developed. This is where Pearl Scan’s archiving service provides the best possible solution.

Microfiche and microfilm scanning icon.

Cine Film Digitisation

We can transfer Cine Film to digital format for families, archives and museums all over the UK and whole of Europe, to help organisations and individuals digitise and preserve their cine film archives. This specialist digitisation service offers range of benefits, including saving on storage space and increasing the accessibility of the footage. We can digitise a range of formats, including regular 8mm – right up to larger sized 35mm film. We provide both a DVD and MP4 version of the video file for for 3″ or 5″ size reels, 8mm or Super 8 format. We scan at 1080p HD format direct to digital.

Video Digitisation

The world of film has moved on considerably since VHS was the most popular form of film storage. With original video players disappearing fast, it is now more important than ever to digitise VHS to continue to make them accessible for future generations. Whether it’s recordings of your now not-so-young one’s first Christmas, or an amateur dramatic group’s archives, we can transform these to digital version. We digitise videos from a range of mediums, including VHS, S-VHS, VHS-C, Digital 8, Betamax, Mini DV, Micro MV Video, Hi-8 and U-matic to a whole host of formats to suit individual needs.

Audio Digitisation

We can digitise audio recordings from a range of formats, including cassette tapes, reel to reel tapes and Shellac/Vinyl records. If the original copy is badly degraded, although we cannot promise a perfect quality digital version, we do our best to capture as much information as possible from the original analogue version. We can, however improve sound quality with special techniques to remove background noise etc.

Analogue formats are also no longer supported by a wide range of devices, making these recordings at risk of getting to the point of being inaccessible.

Preserve your archives safely and professionally CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW

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Additional optional services

Glass plate and negatives scanning icon.

Glass Plate Negatives Scanning

Glass plate negatives have not really been used since the beginning of the 20st century, however a lot of heritage collection archives use them to display negatives of events in history. As you can probably guess, glass plates are not the most secure medium to store such important images on – which is why we offer a glass plate scanning service in order to fully digitise, and even enhance, the original image. This digitisation will also make glass plate images available to be uploaded to websites and archives for quick access.

Online Image Selling

If you have completed a photo scanning or digital archive conservation project with us to digitise your prints, we can also offer online image sales for your newly digital images. If you feel your photos are worth sharing and selling to the mass market, we can spread the word to help you sell your photos to interested and relevant parties. We can host your photos and related data onto our image sales website and give you complete control over the way your photos are marketed. This service will also provide others with the opportunity to browse a broad range of fascinating historical photos in the best quality possible.

Digital Page Turning

This service allows companies to add a feature to their digital archives that gives the illusion of actually turning the page of a hardcopy book. Flipping book makes digitised archives interesting and easy on the eye, while helping to make the transition to digital much easier by giving archives an extremely manual feeling – along with all the benefits of going digital. This is a fully bespoke service, with customers able to tailor the style to suit the needs and feel the project.

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Digital Document Management

We understand the importance of preserving heritage collection archives. And with our digital preservation software, you can do just that! Halogen can help you to store and retrieve documents safely – but with ease. The software is able to run on a wide range of systems, while the customisable interface enables customers to tailor the system to suit users. With Halogen digital preservation software, your heritage collection archives will be stored and kept safe from theft, loss and damage – all while also bringing you space, time and money saving benefits.

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Fill in the blanks with heritage scanning

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Why should we keep historical documents?

Many of us will, or have relatives that, store letters, photographs and other artefacts of their families from the past. There is always a great fascination in discovering what there is to learn from these historic documents.

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Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.