PearlScan

Archive Scanning and Digitisation Service

Using our extensive experience, Pearl Scan can manage archive scanning and digitisation projects from start to finish, each tailored to individual requirements. We plan every archive digitisation project to be well-organised with clear scope, time frame and transparent pricing.

Our aim is to assist you to achieve your archive digitisation goals, whether they are focused on preservation, improving accessibility or publishing, as effortlessly as possible.

Getting Ready

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Assessment

Before starting the archive digitisation project, we will assess various factors, such as types of the documents / material, volume of the archive, time and budgetary requirements, how are the documents stored, are there any documents experiencing decay / condition of material and the main reasons for digitisation.

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Digitisation Plan

After the assessment, we will deliver a clear and actionable plan that describes the archive digitisation project from start to finish. Plan will include areas, such as collection, digitisation / scanning methods, data delivery,  digital file formats, timescale and other criteria required to ensure seamless project.

Carrying Out

Collection

We can securely collect the documents in bulk or arrange collections on timely basis, synchronising with archive scanning. If required, we can provide packing assistance (packing and removing files from storage) and packing supplies (boxes, secure lockable containers).

Scanning

For archive scanning we use specialist tools to digitise and convert documents to any digital formats that are best suited for archive digitisation goals. Our team of expert scanners are equipped to scan any files, including large A0 documents, micro-media or old, fragile material.

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Indexation

To create a digital document library, greatly improving document access and retrieval we will index the scanned images by different levels, depending on individual requirements. OCR can also be applied to the documents to turn those into fully editable and searchable digital files.

Finalising

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Quality Assurance

To guarantee optimum quality or accuracy of scanned digital images, every document passes through a series of vigorous quality checks. Additionally, this includes removing any foreign objects, dust marks, as well as colour and sharpness correction where required.

Data Delivery

The scanned digital images can be delivered to you via CD, USB or a secure downloadable link. Depending on the project requirements, the original documents can be returned to you, stored for an agreed period of time or confidentially shredded.

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Confidentiality

Our scanning bureau is accredited to ISO 9001, ISO 27001, ISO 14001, PSI, ICO and Cyber Essentials standards. We also fully adhere to GDPR regulations and our staff members are vetted by DBS.

Scalability

We have a flexible infrastructure, allowing us to provide archive scanning services, while being able to adapt to any unplanned and urgent changes during the project.

Experience

At our disposal, we have over 16 years of experience in successfully helping organisations and individuals to achieve archive digitisation goals, regardless of scope, limitations and urgency.

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Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.