PearlScan
Document Scanning Process

The document scanning process What we do with your documents

  • Collection

    We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.

  • Conversion

    We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.

  • Delivery

    We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.

The Process in Depth

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Archive Scanning Services

Our archive scanning service offers professional scanning and conversion of archives of documents, drawings, microfiche, microfilm, aperture cards and newspapers. We understand that archive collections can range in various types of documents containing variety of customer files, matter files, sales and purchase invoices, Employees files, operational and maintenance records, wide format drawings , photographs, maps, books and newspapers of various sizes and conditions. From the result of us creating our custom-built archive scanning facility in the UK, we have the infrastructure, resources and expertise to handle and process high volume of archives in the most cost effective way.

Whether you require your archive to be digitised in one bulk scanning session or in batches, we can securely collect, scan and deliver from anywhere in the UK.

The benefits of creating digital archive storage

One of the biggest challenges archivists face is the need to balance the preservation of their materials and protecting them from the environmental and daily handling harm, with the need to provide easy access to the information that they contain.

The scanning of archive documents and creating a digital archive offers two main benefits:

  • Preservation

Firstly, as digital images preserve their contents in a digital form, should the original item ever be lost or destroyed in accident, the valuable information it contained will not be lost. Digitisation also contributes to the preservation of the item by allowing its information to be accessed without physically handling and extending the items’ life-cycle by reducing wear on the original.

  • Improved access
  • Secondly, digitising archive materials can greatly improve access due to them being made readily available via local network or internet. This can completely remove the need to manage hardcopy archives that often come in large volumes. Indexing and cataloguing of scanned images can make them easily searchable.

Get in touch

Call us on 0161 832 7991 or send an enquiry to get a free no obligation quotation

Get a Quote

Start your archive scanning project

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Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.