Professional Data Entry Services Across the UK
Accurate, secure, and scalable data entry solutions for businesses of all sizes. From one-off projects to ongoing data capture programmes, we handle your data with precision – so your team doesn’t have to.
Our Data Entry Services To suit every client's needs
Our professional data entry services take the burden of manual data processing off your hands, delivering clean, structured, and verified data directly into your systems – on time, every time.
Whether you’re a sole trader in Leeds, an NHS trust in Birmingham, a law firm in London, or a logistics company in Manchester, our experienced team provides consistent, high-quality data entry and data capture services tailored to your industry and workflow.
Documents Entry
Accurate transcription of handwritten forms, printed documents, invoices, and correspondence into digital formats and databases
Online & Offline
Structured capture of data from web forms, spreadsheets, PDFs, scanned images, and legacy systems for seamless digital integration.
Database Population
Bulk import, cleansing, and ongoing management of CRM, ERP, and bespoke database systems to keep your records current and accurate.
Data Cleansing
Identification and correction of duplicate, outdated, or inaccurate records to improve data quality and support informed business decisions.
Medical & Legal
Specialist data entry for healthcare, legal, and financial sectors – handled with strict confidentiality, compliance, and chain-of-custody protocols.
Bulk & High-Volume
Scalable solutions for large-scale digitisation projects, archive transfers, and ongoing batch processing with rapid turnaround times
Manual and Automated Data Entry
Manual Data Entry
Manual data entry services provide fast solutions which demand skilled professionals. Our data entry team is made up of professionals from different skills and academic background, this allows us to provide bespoke services using specific industry related data entry professionals. For example, we can deploy dedciated teams as below;
- Handwritten documents / forms
- Medical forms and documents
- Financial documents such as invoices, orders and expenses
- Manuscript, diaries, news articles and books
- Questionnaire, surveys and forms
Although manual data entry requires minimum setup and training, however for large volume projects, the cost could run higher and may require a more manual & automated (hybrid-approach) to save cost.
Automated Data Entry
Automated data capture or data entry is the process of using advanced computer applications such as OCR/ICR/OMR/Barcode recognition technologies to capture and extract the required data. The quality and accuracy of the recognition process very much depends on the quality of the source documents. Typical document types which are suitable for this process are as below;
- Supplier’s / Vendor Invoices
- Medical Forms
- Questionnaires
- Books and Directories
- Web pages and forms
Automated data entry is much suitable for structured documents and provides a less costly alternative to the manual data entry process.
The Accuracy Your Business Deserves
We combine experienced operators, intelligent quality control processes, and robust data security to deliver a service you can genuinely rely on.
- 99.9% accuracy rate across all data entry projects
- Fully GDPR-compliant data handling and storage
- UK-based team — no offshoring of sensitive data
- ISO 27001 information security standards
- Double-keying verification for critical records
- Flexible pricing — per record, per hour, or project-based
- Fast turnaround — same-day options available
- Dedicated account manager for every client
A Simple, Transparent Process
01 – Send Us Your Documents
Upload files securely via our client portal, post physical documents, or arrange a collection from anywhere in the UK.
02 – We Agree Scope & Format
Our team confirms field mapping, output format, and delivery timeline before any work begins.
03 – Data Entry & Quality Check
Experienced operators enter your data with built-in verification and double-keying on critical fields.
04 – Delivery & Integration
Your clean, verified data is delivered in your preferred format – CSV, Excel, XML, SQL, or directly into your system.
Comments from our clients
We have used PEARL SCAN’s services several times and have been very happy with the quality of the work. The staff are always very helpful in their advice. They have always provided a quick and professional service.
Acair Books
The process from start (requesting a quote) to finish (receiving the deliverables) with Pearl Scan Solutions was a quick and efficient process. Grateful that we were kept updated with the progress. In addition, as we were unsure of our initial requirements they were able to talk through the options and assist in ensuring we weren't going to end up paying more than we needed to! Great service, that we'll certainly use again.
Digital Barriers Services Ltd
You have done a fantastic job and I can't believe all of those 8 lever arch files have been condensed into that tiny USB. Thanks very much for all your help and I will definitely be in touch if we need any more scanning done in the future.
AI Film