On-Site Document Scanning

Back to Help

Confidential On-Site Scanning Services Throughout the UK

If a client can’t remove certain documents from their work building due to legal restrictions or other reasons, we offer our on-site document scanning service. Rather than collecting your documents and processing them in our document scanning bureau, our scanning staff and equipment come to your offices, scanning and digitising your documents on-site.

The benefits of on-site document scanning services
There are many benefits that come from scanning documents at your own offices.

  • View the progress of the scanning in real-time.
  • Enjoy peace of mind in knowing your documents are kept securely in your office.
  • Scanned documents are available for use as soon as they are digitised.

On-site scanning for document security

At Pearl Scan we regularly process confidential and sensitive documents in our scanning bureau, so we are used to upholding premium security procedures. However, we understand that there are certain files and policies where documentation must be kept in your work building or office – this is why we created our on-site document scanning service. This solution offers our clients full flexibility, viewing the scanning process as it happens while keeping sensitive files safe.

Working together with the client, we set up a scanning process in your offices, managing the entire document digitisation project from this workplace. From here our experienced staff will see this project through from initial document preparation to scanning, indexing and final conversion. We work to your timescales, operating discreetly and efficiently, ensuring that you receive your scanned documents as quickly as possible.

On-site document scanning VS outsourced document scanning

Outsourcing document scanning services is the most cost-effective method of document digitisation but for instances when this is not possible, our on-site document scanning offers great value for money while complying with document security policies.

Get in touch to discuss your document scanning enquirie

Why Choose Pearl Scan?


In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     


Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.


We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.


The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.


Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.